Defining a Distribution List
Distribution lists let you predefine a set of message recipients for use on many actions. If a recipient changes, you need only adjust it in the distribution list, not in the individual message actions.
To define a distribution list:
1. Navigate to the Distribution Lists form.
2. Enter in the Application field, the name of the application that owns the distribution list.
4. Enter a description of the distribution list (up to 240 characters).
5. In the Mail Recipients region, enter the electronic mail IDs of the recipients, separated by a space, or a comma (,), or a combination of the two. You can enter as many mail IDs as you want (up to 240 characters).
The To field lets you list primary recipients. The Cc field lets you list recipients to whom you want to send a copy of the message. The Bcc field lets you list recipients to whom you want to send a blind copy of the message, that is, recipients in the To and Cc field cannot see who the recipients listed in the Bcc field are.
Suggestion: We do not recommend using alert outputs in a distribution list. Since you can use distribution lists for many alerts, and each alert can have different outputs, an output you use in a distribution list for one alert could result in an error when used in another alert.
6. In the Print Options region, enter in the For User field, the names of the recipients for whom you want to print a copy of a message. Separate the names with commas and do not use blank spaces within a single name. You can enter as many names as you like, up to 240 characters.
1. Display the existing distribution list in the Distribution Lists form.
2. Choose Delete Record from the Edit menu.
3. If the distribution list is currently used in a message action, an error message followed by a References window appears.
You can also choose References from the Special menu in the Distribution Lists window at any time to display the References window.
You must navigate to the Action Details window of the Alerts form and remove the distribution list from those actions that reference it before you can delete the distribution list.
5. Once you delete your distribution list, save your changes.
