Updating Invalid Payment Distribution GL Accounts
Use the Invalid GL Accounts window to correct payment distributions with invalid accounts. You will need to use this window only if you enable the Automatic Offsets Payables option. Payables will not allow you to enter an invalid account. However, when you use Automatic Offsets, Payables may create distributions with invalid accounts. If you enable the Automatic Offsets Payables option and pay an invoice from a pooled bank account, Payables creates a corresponding payment distribution for each liability distribution using the Automatic Offset Method you choose in the Payables Options window. If you enable Automatic Offsets and pay an invoice from an unpooled bank account or if you do not enable Automatic Offsets, Payables creates a payment distribution for each liability distribution, using the Asset account of the bank account.
Payables produces a report, the Payment Distributions Report, that you can use to identify the payment distributions that Payables was unable to create due to some exception. You can then use this window to review the exception and fix those payment distributions. See: Payment Distribution Report.
You may want to use this window to correct payment distributions before you post.
To correct an incorrect account on all distributions:
1. Open the Invalid GL Accounts window. Payables automatically displays all accounts in Payables with invalid GL Accounts.
2. In the Correct GL Account field, enter the correct account.
3. Choose Correct All to update the invalid account on all payment distributions in Payables.
To correct an incorrect account on a single payment distribution:
1. In the GL Accounts window, select an invalid GL account, and choose Payment Distributions. Payables displays all payment distributions with the invalid GL account.
2. For each payment distribution, enter the Correct the GL Account.
If you need more information on a payment distribution, choose Invoice Overview or Payment Overview.
3. Save your work. Payables updates the payment distributions for which you entered a correct GL Account.
