Defining and Maintaining Payables Payment Documents
Use the Payment Documents window to define payment documents for an internal bank account. Examples of payment documents are checks or electronic payments. You must create at least one payment document before you can use a bank account to create invoice payments. You can create an unlimited number of payment documents for an internal bank account.
When you define payment documents, you can only select payment formats that use the same currency as the bank account currency. If the bank account is a multiple currency bank account, you can choose foreign currency payment formats or multiple currency payment formats.
Defining Payment Documents
Prerequisite
To define a payment document:
1. In the Bank Accounts window, query a disbursement bank account. Choose Payables Documents to navigate to the Payment Documents window.
2. Enter a Name for the payment document that is unique for the bank account. Select a Disbursement Type and Payment Format. Enter in the Last Document Number field the last payment document number you used on a payment document. In the Last Available Document Number field, enter the last payment document number available for a payment document.
3. In the Additional Information region, enter the number of Setup Checks you want Payables to print at the beginning of each automatic payment batch or Quick payment.
If you are using the sequential numbering feature, optionally assign a Document Category.
If you have enabled Oracle Cash Management integration for reconciliation, optionally override the GL Accounts in the GL Accounts region.
If you are using the Automatic Clearing for Future Dated Payments utility, optionally enter the number of Clearing Days.
If you select a format that uses Future Dated Payment Method, optionally override the Cash Clearing Account in the GL Accounts region.
See Also
Payment Documents Window Reference
Voucher Numbers
Future Dated Payment Method
Inactivating Payment Documents
To inactivate a payment document:
1. Query the Bank. Choose Bank Accounts and query the bank account in the Bank Accounts window.
2. Choose Payables Documents to navigate to the Payment Document window.
3. For the payment document you want to inactivate, enter an Inactive Date, the date on which this payment document will no longer be available for use. When you create a payment on or after this date you will no longer see this payment document in a list of values.
To void a range of payment documents:
1. Query the Bank. Choose Bank Accounts and query the bank account in the Bank Accounts window.
2. Choose Payables Documents to navigate to the Payment Document window. In the Document Information region, choose Void Unused Payment Documents.
3. Enter the range of documents you want to void, and enter a Void Date. These documents will no longer be available for use.
See Also
Payment Documents Window Reference
Bank Accounts Window Reference
PAYMENT DOCUMENT RESTRICTIONS:
DOCUMENT NUMBERS: You cannot define a document number more than once for the same bank account. For example, if a payment document uses document numbers 0 - 1000, then other payment document numbers you define for the same bank account cannot use any numbers in that range.
Define payment formats. See: Payment Formats.