Previous	Next		Contents	Index	Navigation	Glossary	Library

Most of the default parameters come from the defaults you define in the Payables Options window; however, the set of books you choose (and the implied accounting method) determines which defaults Payables displays and how you can use the options in the zone. For example, if you choose to post to your Cash set of books, the only journal entry category you can choose is Payments.

Set of Books Name. The name of the set of books for which you want to transfer journal entry information. If you do not define a secondary set of books in the Payables Options window, Payables automatically enters the name of your primary set of books and you cannot change the default.

If you define both a primary and secondary set of books, Payables displays Both as the default. This indicates that Payables will create transfer journal entry information for both sets of books. You can override this default and enter either your primary or secondary set of books. See also: Accounting Methods.

Whenever you change the value in this field, Payables displays new defaults in the Journal Entry Category field, the Primary Set of Books, and the Secondary Set of Books fields.

Batch Name. Enter a name for your journal entry batch so that you can easily identify it in your general ledger. If you use General Ledger, Payables uses Journal Import to create a journal entry batch for each set of books and accounting period.

If you do not enter your own batch name when you transfer your invoice and payment information, Journal Import uses the journal entry source, the Request ID, the Actual Flag (A, B, or E for actual, budget, or encumbrance), and Group ID to automatically create a name for your journal entry batch. If you enter a batch name, Journal Import appends the automatically generated name to it.

Post Through Date. Enter the date through which to transfer invoice and payment information. Payables transfers information for invoices or payments with GL Dates on or before this date. The GL Date determines the accounting period in your general ledger.

Journal Entry Category. The category you can select depends upon the accounting method of the set of books you specify:

• Invoices. Payables transfers journal entry information for your invoice expenses and liabilities. You can select only Invoices if you are creating journal entries for your Accrual set of books.

• Payments. Payables transfers journal entry information for your payments. If you are creating journal entries for only your Cash set of books, Payables enters Payments in this field and you cannot update this value. If you are creating journal entries for your Accrual set of books, you can select Payments.

• All. If you are creating journal entries for your Accrual set of books, Payables transfers journal entry information for both invoices and payments. If you are creating journal entries for both your Cash and Accrual sets of books, Payables transfers journal entry information for both sets of books.

If you enter Both as the set of books in this region, then Payables enters All in this field and you cannot update this value.

• Yes. Submit Journal Import during posting. Journal Import automatically creates journal entry batches, headers, and lines from the invoice and payment information you transfer to General Ledger. See: Importing Journals.

• No. Submit Journal Import later, review the posting concurrent request log file to determine the Group ID. Use the Group ID for the posting concurrent request to submit Journal Import in General Ledger.

Attention: If you want to create detail journal entry lines for your accounting transactions, you should maintain audit information for all your invoice and payment transactions in your primary set of books. Journal Import requires this audit information to create detail journal entries.

Liability. Enter the audit information option for your liability transactions.

• Audit. Payables maintains audit information and detail accounting records for your liability transactions, when you post to your Accrual set of books.

• No Audit. Payables maintains only summary records of the transactions for each unique liability Accounting Flexfield, when you post to your Accrual set of books.

• Partial Audit. Payables maintains audit information and invoice level accounting records for your liability transactions, when you post to your Accrual Set of books. This option groups liability lines by invoice, and does not include the distribution level detail that the Audit option includes.

Discount Taken. Enter the audit information option for your discount taken transactions.

• Audit. Payables maintains audit information and detail accounting records for your invoice discount transactions, when you post payments to your Accrual and/or Cash set of books.

• No Audit. Payables maintains only summary records of the transactions for each unique discount taken Account, when you post payments to your Accrual and/or Cash set of books.

Gain or Loss. Enter the audit information option for your foreign currency gain or loss transactions.

• Audit. Payables maintains audit information and detail accounting records for your gain or loss transactions, when you post payments to your Accrual set of books.

• No Audit. Payables maintains only summary records of the transactions for each unique foreign currency gain or loss Account, when you post payments to your Accrual set of books.

Future Payment. Enter the audit information option for your cash clearing and future payment transactions. You only need to enter a value in this field if you enable either the Allow Future Payment Method Payables option or the Allow Reconciliation Accounting Payables option. The default for this field is the option you define for your Cash Clearing transactions in the Payables Options window. You can optionally override this default option.

• Audit. Payables maintains audit information and detail accounting records for your future payment and cash clearing transactions, when you post payments to your Accrual and/or Cash set of books.

• No Audit. Payables maintains only summary records of the transactions for each unique future payment or cash clearing Accounting Flexfield, when you post payments to your Accrual and/or Cash set of books.

Create Summary Journals. Enter Yes if you want Payables to create summary journal entry lines for your invoice and payment transactions when inserting into the journal entry batches, headers, and lines tables of General Ledger. Payables combines all the invoice or payment transactions for a particular Account into a single journal entry. If you enter No, Payables creates one journal entry line for each invoice distribution line and payment distribution line.

Attention: If you want to create detail journal entry lines for your accounting transactions, you should maintain audit information for all your invoice and payment transactions in your primary set of books. Journal Import requires this audit information to create detail journal entries.

You cannot enter a value in this field if General Ledger is not installed.

Expense. Enter the audit information option for your cash clearing and future payment transactions. You only need to enter a value in this field if you enable either the Allow Future Payment Method Payables option or the Allow Reconciliation Accounting Payables option. The default for this field is the option you define for your Cash Clearing transactions in the Payables Options window. You can override this default option each time you initiate a transfer.

• Audit. Payables maintains audit information and detail accounting records for your future payment and cash clearing transactions, when you post payments to your Accrual and/or Cash set of books.

• No Audit. Payables maintains only summary records of the transactions for each unique future payment or cash clearing Accounting Flexfield, when you post payments to your Accrual and/or Cash set of books.

See Also

Financials Options

Posting and Reconciling Future Dated Payments

Oracle Cash Management User's Guide