Setting Up Custom Payment Formats
Payables predefines several payment formats you can use. For these check payment formats, Payables prints invoice information on the remittance advice (stub), and prints the payment amount on the payment portion of the check.
If you have more invoices for a payment than there are lines on the remittance advice, Payables prints enough payment documents with remittance advices to cover the number of invoices and voids the payment portion of all the payment documents except the last document. See: Paying Invoices in Payment Batches.
Payables provides several predefined payment formats, including the following. Payables also provides several country-specific payment formats. Contact your local Oracle representative for more information.
- Evergreen Long (Laser) Check
Before you install Payables, you should decide which payment formats you want to use. Contact your Oracle support representative to obtain a copy of these payment formats. And, make sure you order the payment document that each format requires.
If you want to use any of Payables's standard or alternative non-laser payment formats, you do not need to take any further action. You can enter and pay invoices after you successfully complete your installation and Payables set up steps. If you want to use the Evergreen Long (Laser) format, you may want to activate a MICR line, implement a special font, or define signature amount limits. See also: Using the Evergreen Check Laser Format.
Clearing Payment Format
In addition to the formats above, Payables also provides a dummy payment format called Clearing Payment for use with the Clearing payment method. You use this payment format only if you use the Clearing payment method to reconcile intercompany/interfund liabilities. See also: Payment Formats.
Customizing Your Payment Format
You may want to modify one of Payables payment formats to provide different information on your payment document or remittance advice. For example, you may want to list only invoice number, description, and invoice payment amount on your remittance stub. If you need assistance with making changes to the check printing program, please contact Oracle Consulting Services at your local Oracle office. See also: SettingUp Custom Payment Programs.
When you make changes to a payment formatting program, you should test your results by doing a test payment batch. You can print the output on blank paper, using a transparency of your check to verify spacing. You should make sure your printer is set to the correct setting (number of lines per inch). See also: Paying Invoices in Payment Batches.
Setting Your Payment Format to Ignore a Country Code
You can set your payment program to ignore one country's country code when printing addresses on checks. For example, a United States company can set this execution option so it prints the country code only on non-United States checks. You update and define country codes in the Countries and Territories window. See: Countries and Territories.
To set your payment format to ignore a country code:
2. Enter the following in the Execution Options field substituting the country code for XX: p_country_to_ignore="XX".
3. Save your work. The program will not print the country code in the check address.
See Also
Concurrent Programs Window
