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The defaults in the Supplier Payment region come from the defaults you enter in the Financials Options window, except for the default for Pay Group and Allow Interest Invoices, which come from the Payables Options window, and the default for Exclude Freight for Discount, which is always No.

Allow Interest Invoices. If this option is enabled, Payables calculates interest for the supplier's overdue invoices and creates corresponding interest invoices when you pay the overdue invoices. Payables only calculates interest for invoices that are overdue 365 days or less. This option is enabled if you enabled this option in the Payables Options window. If this option is not enabled in the Payables Options window, you cannot enable it here. If you enable this option, it is automatically enforced for all of a supplier's sites. See also: See: Automatic Interest.

Always Take Discount. Enable this option to have Payables always take an available discount for a supplier, regardless of when you pay the invoice.

Attention AR. Enable if you want the legend, "Attention Accounts Receivable" to appear on your checks if your payment formatting program allows it. Payables prints it immediately below the supplier site name and before the address. Payables also prints this legend on your supplier mailing labels.

Exclude Freight From Discount. If this option is enabled for an invoice, Payables automatically subtracts the freight amount from the invoice amount when calculating the invoice amount subject to discount. Payables uses the Discountable Amount to calculate the discount amounts when creating a scheduled payment for an invoice.

Invoice Currency. The supplier invoice currency is used as a default for new supplier sites you enter. The supplier site invoice currency is used as a default for the Purchasing documents and Payables transactions you enter for a supplier. Tax authority type suppliers must use your functional currency as the default currency.

Pay Alone. If an invoice has the Pay Alone option enabled, Payables creates a separate payment for each invoice. If the Pay Alone option is not enabled for an invoice, the invoice will be paid with other invoices for the same supplier site on a single payment.

Pay Group. Pay Group assigned to a supplier. The default for this field is the Payables option you define for Pay Group. You can override this default during supplier site entry or invoice entry.

Suggestion: When you create a payment batch, you can choose a Pay Group to pay a category of suppliers or invoices at the same time. You define Pay Groups for suppliers and supplier sites in the Payables QuickCodes window. Examples of Pay Groups you may define are employees, merchandise, non-merchandise, government, domestic, and international.

Pay Date Basis. The Pay Date Basis for a supplier determines the pay date for a supplier's invoices.

• Due

• Discount

The supplier site Payment Currency is used as a default for the Payment Currency field in the Invoices window. It is also the default currency for invoices you create for this supplier site using Pay on Receipt, Open Interface Import, and Recurring Invoices.

Payment Method. The method you use most frequently to pay this supplier's invoices:

• Check. You can pay with a manual payment, a Quick payment, or in a payment batch.

• Electronic. You pay electronic payments either through the EDI Gateway, or by delivering a payment batch file to your bank. For both methods, Payables creates a file during payment batch creation. For EDI Gateway payments, the file is processed through the EDI Gateway and delivered to your bank to create payments. For electronic funds transfers, the file is formatted and delivered to your ap.out directory for you to deliver to your bank.

You must enter supplier bank information to use electronic payments. See: Electronic Payment Region of the Suppliers and Supplier Sites windows. If you enable the Use Multiple Supplier Banks Payables option you can also enter supplier banks in the Banks window and assign them to your suppliers.

• Wire. Use to manually record an external wire transfer of funds between your bank and your supplier's bank.

• Clearing. Use for recording invoice payments to internal suppliers.

• Future Dated. Use to create payments with a future date that instructs your bank when to disburse funds to your supplier's bank. For example, a Bill of Exchange.

• Manual Future Dated. Used to disburse funds to a supplier who sends you an invoice with a payment notice attached. You approve the supplier's payment notice, which includes a future payment date, and send it to your bank.

Terms. Payment terms used to schedule payments for an invoice. The system uses payment terms to automatically calculate due dates, discount dates, and discount amounts for each invoice you enter. If the terms you want to use are not on the list of values, you can define additional terms in the Payment Terms window. See also: Scheduling Invoice Payments.

Terms Date Basis. Date from which Payables calculates a scheduled payment for a supplier. The default for this field is the Financials option you define for Terms Date Basis.

• Current. When you enter invoices, Payables defaults the current date as the terms date.

• Goods Received. When you enter invoices, Payables prompts you to enter the date you received the goods for an invoice as the terms date.

• Invoice. When you enter invoices, Payables defaults the invoice date as the terms date.

• Invoice Received. When you enter invoices, Payables prompts you to enter the date you received an invoice as the terms date.

• Internal. You will pay bank charges.

• Supplier/Negotiated. Your supplier will bear any bank charges at a negotiated rate.

• Supplier/Standard. Your supplier will bear any bank charges at a standard rate.

See Also