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Account Assignments

AutoInvoice lets you determine how to assign general ledger accounts to transactions you import through AutoInvoice. You can either pass your accounts through the AutoInvoice Interface tables or have AutoAccounting determine them. You can even pass some of your accounts and have AutoAccounting determine the rest.

Passing Account Information

If you choose to pass your accounts, AutoInvoice looks at the batch source to determine whether to expect Accounting Flexfield segment values or ids. (You specify this information in the Transaction Sources window, Accounting Information alternative region.)

If you pass segment values, you must assign values to RA_INTERFACE_DISTRIBUTIONS.SEGMENT1-30. Only assign values to enabled segments. For example, if you enable six Accounting Flexfield segments, you must assign values in SEGMENT1-6.

If you pass IDs, you must enter the code combination id of the Accounting Flexfield in RA_INTERFACE_DISTRIBUTIONS. CODE_COMBINATION_ID.

Attention: If you want the option of AutoInvoice dynamically inserting code combinations, you must pass segments.

Using AutoAccounting

If you want AutoAccounting to determine your general ledger accounts you must not enter values in RA_INTERFACE_DISTRIBUTIONS. AutoInvoice will determine all of your accounts using information you pass for each line. Use the Automatic Accounting window to define your revenue, receivables, tax, freight, clearing, unbilled receivable, and unearned revenue accounts.

Note: If AutoAccounting for Freight is based on Standard Lines, you will not be able to import invoices with header level freight. If the transaction has a line type of "LINE" with an inventory item of freight "FRT," AutoAccounting will use the accounting rules for the freight type account rather than the revenue type account.

Note: If AutoAccounting is set up to derive its segments from Salesreps, then you must pass rows in RA_INTERFACE_SALESCREDITS for each invoice line in RA_INTERFACE_LINES. This is true even if your system option Require Salesreps is set to No.

See Also

AutoAccounting

Using AutoAccounting

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