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Oracle Receivables Documentation Update

This section contains important information. Please read this section for the latest updates and additions to your user's guide.

Each heading indicates the corresponding section title in the documentation that contains the missing or incorrect information. If the topic is new, we tell you in the section title.

Receivables Application Rule Sets

Additional Considerations when Using Application Rule Sets

The section Application Rule Sets Example does not consider the case in which a payment is applied to a transaction with mixed sign balances. For example, a transaction that has both positive and negative amounts (line, tax, freight, or charges) has a mixed sign balance. In this case, the procedure Receivables uses to apply a payment is different than when applying to a transaction whose amounts are all positive or all negative (i.e. "same sign" balance).

When you apply a payment to a transaction with mixed sign balances, Receivables applies the payment only to those amounts that have the same sign as the payment. For example, if the payment is for a positive amount, Receivables only reduces the charges that have a positive balance; any negative balances are not affected.

As with transactions having a same sign balance, Receivables will apply any remaining amounts according to the overapplication rule assigned to your Application Rule Set.

Consider the following example:

Invoice #101      
Line <100.00>    
Tax 100.00    
Freight 30.00    
Charges 10.00    

Assume that you are using the Application Rule 'Prorate All.' Your customer remits a receipt of $100 which you apply to invoice 101. Receivables prorates the amount among the tax, freight, and charges, because - like the receipt - these amounts are positive. The Line amount, <100>, is not affected.

The invoice now appears as shown below:

Invoice #101      
Line <100.00>    
Tax 28.56    
Freight 8.58    
Charges 2.86    

The table below compares each line type for this invoice before and after you apply the payment.

Application Rule Set Line Items Original Line Items Remaining Tax Original Tax Remaining Freight Original Freight Remaining Charges Original Charges Remaining
Prorate All <100> <100> 100 28.56 30 8.58 10.00 2.86

The amount applied to each line type and the calculations Receivables performs are shown below.

Total Amount Applied Line Amt. Applied Tax Amt. Applied Freight Amt. Applied Charges Amt. Applied
100 0 71.44 1 21.42 2 7.14 3


1 100 - (21.42 + 7.14) = 71.44

2 (30 * 100) / 140 = 21.42

3 (10.00 * 100) / 140 = 7.14

For more information, see: Receivables Application Rule Sets and Application Rule Sets.

Completing Transactions

This section omitted new information about completing transactions in Release 11. In previous GUI versions of Receivables you used the Complete check box in the Transactions window to complete a transaction. Although the Complete check box still appears in the Transactions window, in Release 11 you can only use it when the form is in Query mode to indicate the status of transactions you want to view.

We added a new button to the Transactions window which replaces the Complete check box's previous functionality. The new button serves two purposes:

See: Completing Transactions.

Transactions and Customers System Options

Information about the Allow Transaction Deletion check box was omitted from this section.

This option lets you control whether transactions can be deleted from Receivables after they have been saved. If you set this option to Yes, you can still specify at the responsibility level which users can delete transactions by using function security. Setting this option to No prevents all Receivables users from deleting transactions; this is a requirement for installations that are legally required to number transactions sequentially with no missing transaction numbers.

See: Transactions and Customers System Options.

How AutoLockbox Identifies Customers for a Receipt

In this section, under the AutoAssociate heading, both the Note and Suggestion text contain erroneous information. Please ignore them.

See: How AutoLockbox Identifies Customers for a Receipt.


There are several changes to this section, which describes how to define your Lockboxes.

The Suggestion within Step 11 should read as follows:

Suggestion: If you have customers that match receipts using different methods and either Allow Payment of Unrelated Invoices is Yes for this Lockbox submission or AutoAssociate is Yes for this Lockbox, set Match on Corresponding Date to either Always or For Duplicates Only. Because different customers can have transactions with the same number, setting Match on Corresponding Date to one of these values ensures that Lockbox will check both the transaction number and date before matching it with a receipt.

Step 13 should appear as follows:

See: Lockboxes.

New Section: Attachments in Receivables

To illustrate or clarify your application data, you can link non-structured data such as images, word processing documents, spreadsheets, or video to more structured application data. For example, you could attach an image file to an invoice to show the item or items that your customer ordered.

The Attachment icon in the toolbar indicates whether the Attachments feature is enabled in a window. When the button is greyed out, the Attachment feature is not available. When the Attachment feature is enabled in a window, the icon becomes a solid paper clip. The icon changes to a paper clip holding a paper when the Attachment feature is enabled in a window and the current record has at least one attachment. To view the attachment, choose the Attachment icon.

In Receivables, you can use Attachments in the following windows:

For more information about Attachments and using the Attachments window, see: About Attachments.

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