Defining Budget Organizations
You can create as many budget organizations as you need, provided their account ranges to do not overlap for the same currency within the same set of books. In addition, you can create a budget organization that includes every account, even those that are assigned to another budget organization. This all-inclusive budget organization is useful if you want one budget organization for budgeting to all accounts, or if you do not need specialized budget organizations now, but may want to add them later.
Prerequisites
Define your set of books.
To create a budget organization:
1. Navigate to the Define Budget Organization window.
2. Enter a Name and Description for your budget organization.
- To define a new budget organization that includes only specific ranges of accounts, enter a unique name.
- If you have one or more budget organizations defined already, you can create a budget organization named "ALL" that automatically includes all accounts that are assigned to any budget organization. To do this, enter "ALL" as the budget organization Name.
3. Enter the sort and display options.
The Ordering Segment is the account segment General Ledger uses to sort accounts when you review the budget organization assignments, and when you use the Enter Budget Amounts and Enter Budget Journals windows.
Specify the Display Sequence for your account segments. You can use this sequence to change the order of your account segments on the Enter Budget Amounts and Enter Budget Journals windows. For each segment, enter a unique sequence number from 1 to n, where n is the number of segments in your account.
4. Enter Effective From and To Dates if you want to set a specific range of time when you can use this budget organization.
5. Assign accounts to the budget organization.
- To assign ranges of accounts to the budget organization, choose Ranges.
- To copy account ranges from an existing budget organization, choose AutoCopy.
If you are creating an "ALL" budget organization, you do not need to assign accounts.
6. Save your work. General Ledger launches a concurrent process to assign the accounts.
7. After the concurrent process finishes, run the Budget Organization Listing to check your work.
See Also
Protecting a Budget with a Password
Assigning Account Ranges to a Budget Organization
Adding or Changing Individual Accounts
Setting Budgetary Control Options
Budget Organization Listing
