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Creating Journal Batches

You can organize journal entries with common attributes into batches. For example, you might group your journal entries by type or date. You can have multiple journals in one batch, or you can have a separate batch for each journal entry.

All journal entries in a batch must share the same period. You can create a journal batch for any Open or Future Enterable accounting period, but you can only post batches in Open accounting periods.

If you do not want to enter batch information, you can enter a journal directly. General Ledger will create a batch for the entry automatically, using the source (Manual) combined with a unique batch ID and the system date.

Multiple Reporting Currencies

If you use Multiple Reporting Currencies, General Ledger automatically generates converted journal batches in your reporting sets of books when you post the original journals in your primary set of books. You may occasionally want to modify an unposted converted journal batch in a reporting set of books to override the journal's reporting currency conversion rate or amount.

If you do find it necessary to change a journal batch in your reporting set of books, use the Enter Journals window to make your changes. You must log in to General Ledger using the reporting set of books' responsibility.

Caution: Be careful when changing amounts in a reporting set of books, since the changes will not be reflected in your primary set of books. Making changes to a reporting set of books' journals may also make it more difficult to reconcile your reporting set of books to your primary set of books.

Suggestion: In general, we suggest that you only change your journals in your primary set of books, then allow those changes to flow through to your reporting sets of books.

Note: You can modify the Enter Journals folder form to customize your query capabilities on existing journal information. Refer to the Oracle Applications User's Guide for more information on modifying and saving folder forms.

Prerequisites

   To create a new batch with multiple journal entries:

Note: The Status region will display the current statuses for Posting, Funds reservation, and journal Approval.

Note: If you enter a period prior to the current accounting period and the user profile option Journals: Enable Prior Period Notification is set to Yes, General Ledger will display a message indicating that you are entering a prior period journal. You must confirm that this is what you want to do.

Additional Information: Balance Type is a display-only field. It displays Actual when you are entering actual journals and Budget when you are entering budget journals.

See Also

Entering Journals for a Prior Period

Entering Journals for a Future Period

Changing a Batch Period

Submitting Journal Batches for Approval

Approving Journal Batches

Opening and Closing Accounting Periods

Defining Conversion Rate Types

Entering Daily Rates

Setting General Ledger Profile Options

Multiple Reporting Currencies Overview


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