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Open Encumbrance Balance With Transaction Detail Report

Review the transaction details, the sum of credits, debits, and their net balance of your encumbrance types. This report provides accurate requisition encumbrance (commitment) balances, purchase order encumbrance (obligation) balances, and expended balances information by account.

The report prints the batch name, source document, status, transaction date, transaction description, debits, credits, and total amount for combinations of account segment value and secondary segment value. You choose the secondary segment when you run the report. In addition, the report prints totals for each account segment value, secondary segment value, and page break segment value. (Note: The report shown above was requested with the account segment as the secondary segment, resulting in the account segment value being shown twice and the account segment value sub-total being shown twice. If you choose another segment as your secondary segment, the report will print both the secondary segment value and the account segment value, and it will print sub-totals by account segment value and by secondary segment value.)

Parameters

When you request this report, General Ledger prompts you to enter the following:

Page Break: Select the page break segment to list the transactions. For example, if your account is Fund-Account-Object and you want a new page to start for each Fund, select Fund as your page break segment.

Page Break Lower/Higher Range: Enter the range of page break segment values for your report. General Ledger prints a separate page for each value of this range.

Secondary Segment: Select an account segment other than your page break segment to review your more detailed summary information. (Note: The report shown above was requested with the account segment as the secondary segment, resulting in the account segment value being shown twice and the account segment value sub-total being shown twice. If you choose another segment as your secondary segment, the report will print both the secondary segment value and the account segment value, and it will print sub-totals by account segment value and by secondary segment value.)

Encumbrance Type: Enter an encumbrance type or ALL for all encumbrance types.

Period Name: Enter any accounting period in your calendar.

Selected Headings

Refer to the selected heading descriptions below for additional information.

Source Document: source document of the encumbrance line. The source document may be an invoice, purchase order or requisition.

Status: status of the source document for the encumbrance line (Open, Closed or Permanently Closed).

Total: total of debits minus credits.

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