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You can select and post journal batches from the Post Journals window. In addition, you can post a journal batch by choosing the Post button from the More Actions window when you are entering or reviewing a journal entry.

Suggestion: If you have added detail accounts to your summarya ccounts since your last posting operation, run the Maintain Summary Templates program before you post your journal batches. This can improve performance of the posting program. See: Running the Maintain Summary Templates Program

When you post an encumbrance batch imported from Oracle Payables or Oracle Purchasing, General Ledger automatically balances the encumbrance entries to the Reserve for Encumbrance account.

When you post to an earlier open period, actual balances roll forward through the latest open period; budget balances roll forward through the end of the latest open budget year; and encumbrance balances roll forward through the end of the latest open encumbrance year.

If you post a journal entry into a prior year, General Ledger adjusts your retained earnings balance for the effect on your income and expense accounts.

Suggestion: Run a Trial Balance Report whenever you post to a previous fiscal year to ensure that your Retained Earnings account is properly reconciled.

You can automate your posting process by scheduling the Automatic Posting program to periodically select and post batches.

Multiple Reporting Currencies

Note: You must define appropriate daily rates for your reporting currencies before you post journals in your primary set of books.

See: Generating Reporting Currency Journals

The journal batches that are created in your reporting sets of books must be posted separately.

Prerequisites

   Enter or generate actual journal batches.

   Enter or generate budget journal batches.

   Import journal batches from subledgers.

   Enter or generate encumbrance journal batches.

   To post journal batches:

1. Navigate to the Post Journals window.

Note: You can also post a journal batch by choosing the Post button from the More Actions window when you are entering or reviewing a journal entry. This will post the entire batch containing the journal you are entering or reviewing.

2. Query the journal Batch you want to post. You can also query all unposted journal batches.

You see the Batch name and the posting Period, as well as the Balance Type, indicating whether your batch affects Budget, Actual, or Encumbrance balances.

3. Review the Period Status and Post Status to determine if a batch is available for posting. You can post actual batches to open periods, budget batches to periods in an open budget year, and encumbrance batches to any period up to the last period in the latest open encumbrance year.

4. Check the Control Total for the journal entry batch, if you entered one. If the control total does not equal Total Entered Debits and Total Entered Credits, you cannot post the batch, unless you allow suspense posting.

5. Select the journal batches you want to post by checking the box next to each batch.

6. Choose Post to submit a concurrent request to post the selected journal batches.

If you are using budgetary control and have not approved a journal batch before posting, the Posting program will attempt to reserve funds and if successful, post the batch. If the funds reservation is unsuccessful, the Posting program will mark the batch with an appropriate error.

7. After the concurrent process completes, review the Posting Execution Report to determine if there were any errors during posting.

See Also

Cancelling a Batch Posting

Posting to a Suspense Account

Budgetary Control and Online Funds Checking

Posting Execution Report

Opening and Closing Accounting Periods

Creating Journal Batches

Entering Journals

Entering Budget Journals

Entering Encumbrances

Importing Journals

Generating Recurring Journal Batches

Generating MassAllocation Journals

Calculating Budget Amounts

Generating MassBudget Journals

Posting Journal Batches Automatically

Multiple Reporting Currencies Overview