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Importing Zengin Format Data Using AutoLockbox

Use the Submit Lockbox Processing window to import bank files that are in Zengin format. Unlike some file formats, you cannot select, import, validate, and post bank files in Zengin format in a single step. You must import the data, match and confirm receipts with customers, then return to the Submit Lockbox Processing window to validate and post the records.

Although you must submit the import step separately from the validate and post steps when transferring Zengin format files, you can submit the validate and post steps either separately or at the same time.

For more information about matching receipts with customers when importing Zengin format bank files, see Alternate Name (Zengin Receipts).

The Lockbox Processing window only displays the Alternate Name Search field and lets you import Zengin bank files if the profile option AR: Alternate Name Search is set to Yes and the profile option AR: Zengin Character Set is defined.

Prerequisites

jpn90000.gif Define AutoCash rule sets

jpn90000.gif Define lockboxes

jpn90000.gif Define transmission formats

jpn90000.gif Define receipt classes

jpn90000.gif Define receipt sources

jpn90000.gif Define system options

jpn90000.gif Define banks

jpn90000.gif Define profile options

jpn90000.gif Define payment methods

jpn90000.gif Define sequential numbering (optional)

To import Zengin format data using AutoLockbox:

1. Navigate to the Submit Lockbox Processing Window.

2. If you are importing a new bank file, check the New Transmission check box, then enter a Transmission Name. If you are resubmitting an existing lockbox transmission, you can select the name from the list of values.

3. To import a new bank file into Receivables, check the Submit Import check box, then enter your bank file's Data File, Control File, and Transmission Format information. If you are re-importing data, the default is the transmission format you specified in the initial import step; you can either accept this value or override it. When you run the import step, Receivables generates the import section of the Lockbox Execution Report.

4. Choose the matching method to use in the Alternate name Search field. Choose one of the following options:

jpn90000.gif Automatic: AutoLockbox imports the data and attempts to match customers with receipts. If AutoLockbox cannot match some receipts, you must match them manually. If you choose this method, your lockbox must have the Require Billing Location option set to No.

jpn90000.gif Manual: AutoLockbox only imports the data; you must manually match receipts with customers.

jpn90000.gif None: Choosing this option is the same as setting the profile option AR: Alternate Name Search to No (Receivables does not search the Alternate Names table to match customers with receipts).

5. Save your work. To match receipts in this transmission with customers and change each receipt's status to Confirmed, see Maintaining Zengin Lockbox Transmission Data.

To see which customers and receipts were successfully imported, see Alternate Customer Name Receipt Matching Report.

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