|
|
|
|
|
|
|
|
| Previous | Next | Contents | Index | Glossary | Library |
The Lockbox Transmission Data window only displays the fields you need to identify customers for your Zengin receipts if the profile option AR: Alternate Name Search is set to Yes.
Receipt Status
When you import Zengin data into Receivables, AutoLockbox assigns a status to each receipt. This status indicates whether AutoLockbox was able to match the receipt with a customer. Following are valid receipt statuses:
Verify: AutoLockbox found a single, exact match in the Alternate names table. Verify
that the customer name is correct, then update the status to Confirmed.
Manual: You selected a matching method of Manual when submitting the import step of
AutoLockbox. Identify the customer for each receipt, then update the status to
confirmed.
Multiple: AutoLockbox fond more than one match for this receipt in the Alternate Names
table. This could happen, for example, if there are multiple customers that
use the same alternate name. Identify the correct customer for this receipt, then
update the status to Confirmed.
None: AutoLockbox could not find a match for this receipt in the Alternate Names
table. Identify the customer for this receipt, then update the status to
Confirmed.
Confirmed: This receipt was either manually matched with a customer and then confirmed
in the Lockbox Transmission Data window or it was matched during AutoLockbox
and then confirmed in the Lockbox Transmission Data window. Receipts with this
status can be included in a Post QuickCash submission.
Prerequisites
To maintain lockbox transmission data in Zengin format:
1. Navigate to the Lockbox Transmission Data window.
2. If you entered a matching method of Automatic, confirm the matching for
receipts whose status is Verify. Select the receipts to be confirmed, then choose
Confirm Match(es) from the Special menu. AutoLockbox changes the status of the
selected receipts to Confirmed.
3. If you entered a matching method of Manual (or if you need to match receipts
that AutoLockbox was unable to match automatically), identify the customer for
each receipt. Unmatched receipts have no Customer Name or Bill-to Location and a
status of Manual, None, or Multiple.
To match the receipt from the Alternate Names table, select a customer using
the list of values. Receivables enters the customer's bill-to location (if one
is defined).
If the customer is not in the Alternate Names table, select All Customers from
the Special menu to display information from the Customers table
(RA_CUSTOMERS). Locate the customer name and select it from the list.
To define a bill-to location for this customer, choose Receipt, then define
the bill-to location in the Lockbox Receipt window.
When you select the customer from either the Alternate Names or the Customers
table, Receivables changes the status of the receipt to Confirmed.
4. Save your work. Receivables updates the Alternate Names table with any new
data you selected from the Customers table so it can match receipts for those
customers the next time you run AutoLockbox.
5. To validate and post receipts in this transmission, navigate to the Submit
Lockbox Processing window, then perform steps 4-6 in Running AutoLockbox in Oracle Receivables User's Guide.
See
Import Zengin format data into Receivables tables using AutoLockbox (see Importing Zengin Format Data Using AutoLockbox for more information).
| Previous | Next | Contents | Index | Glossary | Library |