Distribute Expense Report Costs
This process computes the costs of expense report expenditure items, including adjustments, and determines the account to which to post the cost. It groups expenditure items into batches of expense reports so that they can be interfaced to Oracle Payables. This process is a prerequisite for the generation of revenue and invoices for expense report expenditure items.
From the Submit Request window, you can submit the PRC: Distribute Expense Report Costs process either by itself, or as part of the 'Distribute and Interface Expense Reports Costs to AP' streamline option of the PRC: Submit Streamline Processes process. See: Submitting Requests.
To limit the process to certain expense reports, specify any of the following parameters: Expenditure Batch, Employee Name, Through Week Ending Date.
Two output reports show you the results of this process:
- Batch Expense Reports Report. Lists the results of the Distribute Expense Report Costs process. This report prints all of the expense reports that were successfully cost distributed by the process. It displays the total number of expense reports processed in the batch, the employees who incurred the expenses, and the total dollar amount of the expense report costs.
- Batch Expense Reports Exception Report. Lists all expense reports that the process could not process. If one expenditure item of an expense report cannot be processed, all expenditure items for that expense report are not processed. This report lists the rejection reason for each of the expense report items that fails cost distribution. Examples of these failure or rejection reasons include incomplete AutoAccounting rules, missing cost rates, or invalid GL account.
Note: You can also review rejection reasons from the Expenditure Items window by using the Show Field option in the Folder menu to display Cost Distr. Rejection. See: Performing a Project Expenditure Inquiry.