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Function Security in Oracle Projects

Use function security to control user access to Oracle Projects functions. By default, access to Oracle Projects functionality is NOT restricted; you must ask your system administrator to customize your responsibilities to restrict access. Your system administrator customizes each responsibility at your site by including or excluding registered functions and menus of functions for a responsibility in the Responsibilities window.

For example, your system administrator creates a Budget Entry Clerk responsibility that allows entry and submission of budgets in the Budget Lines window, but does not allow the clerk to baseline a budget. When the clerk signs on, selects the Budget Entry Clerk responsibility, and enters and submits a budget, the Baseline button is hidden.

The following examples are common results that you can produce by using function security:

Use function security to control any of the following Oracle Projects functions:

User Function Name Restriction(s)
Agreements  
Agreement Templates Define agreement and funding templates
Agreement Types  
Applications Data Warehouse  
Dimensions Define dimensions
Billing  
Billing Cycles Maintenance Maintain billing cycles
Invoice: Approve Approve an invoice via the Invoice Review window
Invoice: AR Invoice Drill down to Accounts Receivable to view an invoice
Invoice: Cancel Cancel an invoice via the Invoice Review window
Invoice: Expense Adjustments: Bill Hold: Indefinite Place an indefinite bill hold via the Special menu in the Invoice Line Details window
Invoice: Expense Adjustments: Bill Hold: One Time Place a one-time bill hold via the Special menu in the Invoice Line Details window
Invoice: Expense Adjustments: Bill Hold: Release Release a bill hold via the Special menu in the Invoice Line Details window
Invoice: Expense Adjustments: Billable Reclass Perform billable reclassifications via the Special menu in the Invoice Line Details window
Invoice: Expense Adjustments: Edit Comment Edit expenditure item comments via the Special menu in the Invoice Line Details window
Invoice: Expense Adjustments: Non-Billable Reclass Perform non-billable reclassifications via the Special menu in the Invoice Line Details window
Invoice: Expense Adjustments: Recalculate Burden Cost Mark expenditure items for burden cost recalculation via the Special menu in the Invoice Line Details window
Invoice: Expense Adjustments: Recalculate Cost Mark expenditure items for cost recalculation via the Special menu in the Invoice Line Details window
Invoice: Expense Adjustments: Recalculate Cost and Revenue Mark expenditure items for cost and revenue recalculation via the Special menu in the Invoice Line Details window
Invoice: Expense Adjustments: Recalculate Revenue Mark expenditure items for revenue recalculation via the Special menu in the Invoice Line Details window
Invoice: Expense Adjustments: Split Perform splits via the Special menu in the Invoice Line Details window
Invoice: Expense Adjustments: Transfer Perform transfers via the Special menu in the Invoice Line Details window
Invoice: Maintain Taxable Flag Update the taxable flag on the invoice review window
Invoice: Regenerate Regenerate an invoice via the Invoice Review window
Invoice: Release Release an invoice via the Invoice Review window
Invoice: Write-Off Perform an invoice write-off via the Invoice Review window
Budgets Enter budgets
Budgets: Cost Budgets: Baseline Baseline a cost budget
Budgets: Cost Budgets: Create Revised Original Create a revised original cost budget
Budgets: Cost Budgets: Submit Submit a cost budget
Budgets: Line Source: Burdened Cost Extn Update burdened cost amounts that were calculated by a budget calculation extension.
Budgets: Line Source: Copy Actual Update or delete budget lines copied from actuals
Budgets: Line Source: Copy Version Update or delete budget lines copied from budget versions
Budgets: Line Source: Raw Cost Extn Update raw cost amounts that were calculated by a budget calculation extension.
Budgets: Line Source: Revenue Extn Update revenue amounts that were calculated by a revenue extension.
Budgets: Revenue Budgets: Baseline Baseline a revenue budget
Budgets: Revenue Budgets: Create Revised Original Create a revised original revenue budget
Budgets: Revenue Budgets: Submit Submit a revenue budget
Capital Projects Manage capital projects asset capitalization
Capital Projects: Generate Asset Lines Submit the Generate Asset Lines process via the Capital Projects window
Capital Projects: Reverse Reverse capitalization of an asset via the Capital Projects window
Capital Projects: Split Asset Line Split an asset line via the Asset Lines window
Customers  
Customers: Address Contacts Enter and update customer contact address
Customers: Contacts Enter and update customer contacts
Customers: Telephones Enter and update customer telephone numbers
Events  
Invoice Events Maintenance Enter and update invoice events
Revenue Events Maintenance Enter and update revenue events
Expenditure Inquiry Query and adjust expenditures
Expenditure Inquiry Across Projects Perform cross-project queries in the Expenditure Inquiry window
Expenditure Inquiry: Run Project Streamline Access the Run Project Streamline window available in the Expenditure Inquiry window
Expenditure Inquiry Adjustments  
Expenditure Inquiry: Adjustments: Bill Hold: Indefinite Place an indefinite bill hold via the Special menu in the Expenditure Inquiry window
Expenditure Inquiry: Adjustments: Bill Hold: One Time Place a one-time bill hold via the Special menu in the Expenditure Inquiry window
Expenditure Inquiry: Adjustments: Bill Hold: Release Release a bill hold via the Special menu in the Expenditure Inquiry window
Expenditure Inquiry: Adjustments: Billable Reclass Perform billable reclassifications via the Special menu in the Expenditure Inquiry window
Expenditure Inquiry: Adjustments: Capitalizable Reclass Perform a capitalizable reclass via the Special menu in the Expenditure Inquiry window
Expenditure Inquiry: Adjustments: Edit Comment Edit expenditure item comments via the Special menu in the Expenditure Inquiry window
Expenditure Inquiry: Adjustments: Non-Billable Reclass Perform non-billable reclassifications via the Special menu in the Expenditure Inquiry window
Expenditure Inquiry: Adjustments: Non-Capitalizable Reclass Perform a non-capitalizable reclass via the Special menu in the Expenditure Inquiry window
Expenditure Inquiry: Adjustments: Recalculate Burden Cost Mark expenditure items for burden cost recalculation via the Special menu in the Expenditure Inquiry window
Expenditure Inquiry: Adjustments: Recalculate Cost Mark expenditure items for cost recalculation via the Special menu in the Expenditure Inquiry window
Expenditure Inquiry: Adjustments: Recalculate Cost and Revenue Mark expenditure items for cost and revenue recalculation via the Special menu in the Expenditure Inquiry window
Expenditure Inquiry: Adjustments: Recalculate Revenue Mark expenditure items for revenue recalculation via the Special menu in the Expenditure Inquiry window
Expenditure Inquiry: Adjustments: Split Perform splits via the Special menu in the Expenditure Inquiry window
Expenditure Inquiry: Adjustments: Transfer Perform transfers via the Special menu in the Expenditure Inquiry window
Expenditure Inquiry Option  
Expenditure Inquiry Option: Cost Distribution Lines View an expenditure item's cost distribution lines via the Expenditure Inquiry window
Expenditure Inquiry Option: Revenue Distribution Lines View an expenditure item's revenue distribution lines via the Expenditure inquiry window
Online Expenditure Review  
Online Expenditure Review: Approve Approve an expense report or timecard via the Online Expenditure Review window
Online Expenditure Review: Forward Forward an expense report or timecard via the Online Expenditure Review window
Online Expenditure Review: Reject Reject an expense report or timecard via the Online Expenditure Review window
PA Periods Define PA Periods
PA Periods: Copy Copy PA Periods from a GL calendar
PA Periods: Set Reporting Period Set the reporting period
Pre-Approved Expenditure Entry Enter and release pre-approved expenditures
Pre-Approved Expenditure Entry: Enter Burden Transactions Enter or view burden transactions via the Pre-Approved Expenditure Entry window
Pre-Approved Expenditure Entry: Enter Expense Reports Enter or view expense reports via the Pre-Approved Expenditure Entry window
Pre-Approved Expenditure Entry: Enter Expense Reports Enter or view expense reports via the Pre-Approved Expenditure Entry window
Pre-Approved Expenditure Entry: Enter Inventory Transactions Enter or view inventory transactions via the Pre-Approved Expenditure Entry window
Pre-Approved Expenditure Entry: Enter Miscellaneous Txns Enter or view miscellaneous transactions via the Pre-Approved Expenditure Entry window
Pre-Approved Expenditure Entry: Enter Negative Transactions Enter unmatched negative transactions via the Pre-Approved Expenditure Entry window
Pre-Approved Expenditure Entry: Enter Timecards Enter or view timecards via the Pre-Approved Expenditure Entry window
Pre-Approved Expenditure Entry: Enter Usage Logs Enter or view usage logs via the Pre-Approved Expenditure Entry window
Pre-Approved Expenditure Entry: Enter Work in Process Enter or view work in progress via the Pre-Approved Expenditure Entry window
Pre-Approved Expenditure Entry: Release Release expenditure batches via the Pre-Approved Expenditure Entry window
Pre-Approved Expenditure Entry: Reverse Batch Reverse Expenditure Batches via the Pre-Approved Expenditure Entry window
Pre-Approved Expenditure Entry: Rework Rework expenditure batches via the Pre-Approved Expenditure Entry window
Pre-Approved Expenditure Entry: Submit Submit expenditure batches via the Pre-Approved Expenditure Entry window
Projects Enter and maintain projects
Mass Update Batches Update project and task attributes in batches
Project Statuses Define project statuses
Project Options  
Projects: Options: Asset Assignments View and select the asset assignments option from the Project Options window
Projects: Options: Assets View and select the assets option from the Project Options window
Projects: Options: Billing Assignments View and select the billing assignments option from the Project Options window
Projects: Options: Billing Setup View and select the billing setup option from the Project Options window
Projects: Options: Burden Schedule Overrides View and select the burden schedule overrides option from the Project Options window
Projects: Options: Classifications View and select the classifications option from the Project Options window
Projects: Options: Copy a project Copy a project to another project.
Projects: Options: Costing Burden Schedules View and select the costing burden schedules option from the Project Options window
Projects: Options: Credit Receivers View and select the credit receivers option from the Project Options window
Projects: Options: Customers and Contacts View and select the customers and contacts option from the Project Options window
Projects: Options: Employee Bill Rate Overrides View and select the employee bill rate overrides option from the Project Options window
Projects: Options: Job Assignment Overrides View and select the job assignment overrides option from the Project Options window
Projects: Options: Job Bill Rate Overrides View and select the job bill rate overrides option from the Project Options window
Projects: Options: Job Billing Title Overrides View and select the job billing title overrides option from the Project Options window
Projects: Options: Key Members View and select the key members option from the Project Options window
Projects: Options: Labor Multipliers View and select the labor multipliers option from the Project Options window
Projects: Options: Non-Labor Bill Rate Overrides View and select the non-labor bill rate overrides option from the Project Options window
Projects: Options: Organization Overrides View and select the organization overrides option from the Project Options window
Projects: Options: Resource List Assignments View and select the resource list assignments option from the Project Options window
Projects: Options: Standard Billing Schedules View and select the standard billing schedules option from the Project Options window
Projects: Options: Task Detail View and select the task detail option from the Project Options window
Projects: Options: Tasks View and select the tasks option from the Project Options window
Projects: Options: Transaction Controls View and select the transaction controls option from the Project Options window
Projects: Org Update  
Projects: Org Update: Override Standard Checks Override default checks for changing project or task owning organization. Unlike other functions, this function is by default not assigned to a responsibility.
Projects: Status  
Projects: Status: Approved Statuses Change a project's status to one that maps to the Approved system status
Projects: Status: Change Project Status Change a project's status
Projects: Status: Closed Statuses Change a project's status to one that maps to the Closed system status
Projects: Status: Pending Close Statuses Change a project's status to one that maps to the Pending Close system status
Projects: Status: Submitted Statuses Change a project's status to one that maps to the Submitted system status
Projects: Status: Unapproved Status Change a project's status to one that maps to the Unapproved system status
Personal Time and Expense (PTE)  
PTE Multi-Org Control Populate the PTE Employee Multi-Org table (PA_PTE_MORG_EMP_TAB) using the Personal Time and Expense Multi-Org Control window.
Review Revenue Review information about project revenue
Revenue: Regenerate Regenerate draft revenue
Revenue: Release Release revenue
Revenue: Unrelease Unrelease revenue
Transaction Import  
Transaction Import: Pending Transactions Review pending transactions for import
Transaction Import: Rejected Transactions Enter or review transactions to be imported
Transaction Import: Review Transactions Review transactions rejected by the Transaction Import process

In addition to the Oracle Projects functions shown above, the following Activity Management Gateway functions can be controlled using function security:

Attention: Oracle Projects Activity Management Gateway is not included in, but is additional to, the Oracle Projects product. You cannot use any of the features described in this section unless you have purchased and are a licensed user of Oracle Projects Activity Management Gateway.

Activity Management Gateway User Function Name Restriction(s)
Add Budget Line Add a budget line
Add Resource List Add a resource list
Add Task Add a task
Baseline Budget Baseline budgets
Create Draft Budget Create a draft budget
Create Project Create a project
Create Resource Create resources
Delete Budget Line Delete a budget line
Delete Draft Budget Delete a draft budget
Delete Resource Delete a resource
Delete Resource List Delete a resource list
Delete Task Delete a task
Modify Top Task Modify a top task
Source Products Define Activity Management Gateway source products
Update Budget Update a budget
Update Budget Line Update a budget line
Update Earned Value Update earned value
Update Project Update a project
Update Resource Update a resource
Update Resource List Update a resource list
Update Task Update a task

See Also

How project security and function security work together

Overview of Function Security

How Function Security Works

Implementing Function Security

Defining a New Menu Structure


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