Ending an Assignment
Oracle HRMS does not permit an employee to exist in the system without an active assignment. That is, an employee must always have at least one active assignment at any point in time. This means that for an employee with just one active assignment, the only way to end the assignment is to terminate the employee, using the Terminate window.
See: Ending Employment
For employees with more than one active assignment, you can end all but one of their assignments by selecting an assignment status of End or Terminate in the Assignment window. Sites not using Oracle Payroll can use these two statuses to provide information. For example, End may mean that further pay processing cannot occur for the assignment, while Terminate may mean that further processing can occur. Alternatively, these sites can simply use the status End.
At sites using Oracle Payroll, the choice of End or Terminate controls the ability to include the assignment in a payroll run after the date the assignment ends, as explained in the procedure below.
To end one of many assignments:
1. Set your effective date to the actual termination date for the assignment.
- Use Terminate Process Assignment (with a Payroll system status of Process) if further pay processing of the assignment is required after the date the assignment ends. This leaves the assignment's final processing date open so that further processing can occur.
- Use End (with a Payroll system status of Do Not Process) if all pay processing for the assignment is finished. This makes your effective date the assignment's final processing date, after which no further processing for the assignment can occur.
Note: The End status is not recorded on the assignment; it causes the assignment to end as of the effective date of entry of this status.
- To temporarily prevent pay processing for this assignment, use the status Terminate Assignment (with a Payroll system status of Do Not Process). When no further processing is required and you are ready to set a final processing date, update the status to End.