Adding Information About Jobs and Positions
As you define roles in your enterprise, you can describe their responsibilities, requirements, and working conditions. There are a number of ways to add information about a role:
- For positions, you can enter in standard fields, the location, probation period, and working hours. Entering location and working hours for an organization provides a default for all positions within that organization.
- You can attach documents (such as word processed documents, spreadsheets, or simple text comments) to each job or position record. For example, you might attach text describing the objectives and tasks of the job or position.
- You can add up to twenty additional fields to each window to hold extra information you require. These fields can be global (they always appear), or context-sensitive (they appear only when triggered by another piece of information).
- You may need to add other information, such as required qualifications or valid experience, to help match people to roles. You define the sorts of Special Information Types you want to hold and set them up using a special field called the Personal Analysis key flexfield. For each job or position, you select the requirements from your Special Information Types relevant to that role.
Comparing and Relating Roles
You may also want to relate roles to each other and define the relative grading of the roles. You can relate roles in the following ways:
- By forming multiple hierarchies of positions to show reporting relationships or career paths.
- By linking jobs into multiple career paths to show suggested progression paths.
- By recording successor positions and relief positions (to cover in the case of absence) against each position.
- By recording the grades that are valid for each job and position.
- If you use an evaluation system (such as the Hay Evaluation System) to compare roles, you can set up fields to hold evaluation information and an overall score for each job and position.