Defining Assignment Statuses
You define both primary and secondary user statuses your enterprise uses for employee and applicant assignments in the Assignment Statuses window.
Defining Primary User Statuses
You can give your own user status names to the predefined system statuses. For example, for applicants you could use the user status "Rejected" for the system status "Terminate Application". Oracle HRMS users see user statuses only.
You can also supply more than one user status for each system status. For example, for employees you can define several different user statuses for the system status Suspend Assignment, such as Maternity Leave, Paternity Leave, Disability Leave, Military Leave or Education Leave.
For applicants, you can track the stages of your selection process by means of user statuses. You can define user statuses such as Application Received, Application Acknowledged, First Interview, and Second Interview for the system status Active Application. These statuses can trigger production of standard letters.
See: Tracking Applicant Progress
- Delete the contents of the User Status field and type in your preferred name.
To supply additional user statuses for a system status:
1. Select New Record from the Edit menu.
2. Type in your user status, and select an HR System Status.
3. For an employee assignment status, also select a Payroll System Status. The payroll system status controls whether Oracle Payroll processes the assignment in a payroll run.
Note: For each HR System Status, you must have one default user status. The system automatically uses the default in certain situations. For example, when you create a new employee assignment, it automatically has the default user status corresponding to the system status 'Active Assignment'. You can override this default.
You cannot delete a user status, but you can prevent its use by deactivating it. To deactivate a user status, uncheck the Active check box.
A user status associated with a system status is called a primary status because it determines how the system processes the assignment. You can also define secondary statuses not associated with a system status. You use secondary statuses for analysis and reporting, but not to control pay processing for assignments.
To create a secondary status:
1. Select New Record from the Edit menu in the Assignment Statuses window.
2. Type in a user status and do not select a system status.
The Type field displays Secondary.