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   To enter receipt line information:

1. Purchasing opens the Receipts window and displays all shipments that meet the search criteria when you choose the Find button in the Find Expected Receipts window. See: Finding Expected Receipts.

In the lower part of the screen, Purchasing displays the following detail information for the current shipment line: Order Type, Order Number, Source, Due Date, Item Description, Hazard class, Destination, UN Number, Receiver Note, and Routing.

2. Select the line you want to receive.

If the line you select contains information in the ASN Type field, then an Advance Shipment Notice (ASN) exists for that shipment. (You can set an ASN Control option in the Receiving Options window to prevent you from receiving against a purchase order shipment for which an ASN exists. See: Defining Receiving Options.)

3. Purchasing displays the Quantity due for the shipment. If you change the unit of measure, the receipt quantity is adjusted to reflect the new unit of measure. You can override this value if you are recording a partial receipt or an over-receipt. Depending on your receiving options, Purchasing either ignores over-receipts, displays a warning message when you try to receive more items than you ordered, or prevents you from receiving quantities over your receipt tolerance. If you specify blind receiving at the system option level, Purchasing neither performs over-receipt checking nor displays a Quantity To Receive. If you have fully received a shipment, the receipt quantity displayed is zero, but over-receipt checking will reveal whether you have exceeded the over-receipt tolerance on this shipment.

The information described above applies to an ASN line as well as a purchase order shipment line.

4. Enter the UOM of the item you are receiving.

5. Enter the Destination Type: Receiving, Expense, Inventory, or Shop Floor. This determines the final destination of the received items.

6. If the item is under revision control, you must enter a Revision.

7. Enter the receiving Location.

8. Enter the Requestor.

9. For the Inventory destination type, enter the Subinventory into which the goods will be delivered.

10. When the destination type is Inventory and when the item and/or the subinventory have locator control enabled, enter the stock Locator.

11. Save your work.

   To enter receipt line detail information:

1. Navigate to the Details alternative region.

2. Enter the Packing Slip number.

3. Enter the Supplier Lot number.

4. Enter the transaction Reason Code. See: Defining Transaction Reasons.

5. Enter comments.

6. Select Receipt Exception if you want to enter a release exception for this receipt.

   To view order information:

• Navigate to the Order Information alternative region to view the following information for the shipment: Order Type, Number, Release number, order Line number, Shipment number, Supplier, Quantity Ordered, UOM, Due Date, and Supplier Item number.

   To view outside processing information:

• Navigate to the Outside Processing alternative region to view the Job or repetitive Schedule number, the repetitive schedule Line number, the Operation Sequence, and the Department number.

   To enter control number information:

• For controlled items, you can select the Lot-Serial button to navigate to the Lot Number and Serial Number windows. See: Lot and Serial Number Control

   To perform an express receipt:

• Select the Express button to perform an express receipt. See: Entering Express Receipts.

See Also

Cascading Receipts and Receiving Transactions

Express Receipts and Receiving Transactions

Entering Express Receipts