|Oracle® Collaboration Suite Setting Oracle Webmail Preferences
Release 2 (9.0.4)
Part Number B10899-01
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Setting Oracle Webmail Preferences
Release 2 (9.0.4)
Part No. B10899-01
This guide provides instructions for:
See Also:Oracle Collaboration Suite Using Webmail for information about the List Server, which enables you to subscribe to various mailing lists
Preferences enable you to configure Oracle Webmail to fit your personal work style. For example, you can change your passwords, check your mail quota, and personalize composing and viewing messages. Both incoming and outgoing messages can have filters applied to them to improve message management.
This section describes how to set Oracle Webmail account preferences and contains the following topics:
To access your account preferences, click the Preferences global button. To exit, click any of the tabs on the tabs bar.
On the Basic Settings page under Account Preferences you can perform the following tasks:
To check your mail quota, click Preferences. The message quota displays in the Quota section of the page. It shows the Total Quota, Email Threshold Quota, Used Quota, and the percentage of your allotted message quota that you have used.
To change your password:
You can configure Oracle Webmail to save your sent messages in a Sent folder and move deleted messages to a Trash folder. The advantage of this is that you save all outgoing correspondence and you can still access deleted messages (until you empty the Trash folder).
To enable your Sent and Trash folders:
|NoteIf a Sent folder is not set or is disabled, sent messages are not copied.|
|NoteIf a Trash folder is not set or is disabled, deleted messages appear in the message list view with a red X in the Type column. The Empty Trash Folder button no longer displays in the message list view. Click the Compact Folder button to permanently expunge deleted messages.|
You can also choose to which of your folders your drafts and templates are saved.
Use the Keep message drafts in: list and the Keep message templates in: list to select the folders in which you want your drafts and templates saved. These set your Draft and Template folders.
Note:The Sent Folder, Draft Folder, and Template Folder options apply only to e-mail. The Trash Folder option applies to e-mail, voice mail, and fax.
Filters (also called rules) help you manage your messages. A filter acts on a message according to a set of conditions you create. You create filters to flag particular messages in order to perform certain actions on them. For example:
This section contains the following topics:
To create a filter:
|NoteDates must be specified in the DD-MMM-YYYY format, as in 01-jul-2002.|
|Notef you choose Expunge in the Event section, the Move to and Delete actions are not supported and will return an error.|
|See AlsoUsing Wireless and Voice for the various contact rules associated with Notify me|
|NoteFilters are applied to each message in the order in which they are created or the order that you set. If there are two or more filters with conflicting actions associated with them, the action of the first filter is applied (for example, for a message that meets the criteria of two Move to filters, the message will be moved to the folder specified in the first filter).|
To delete a filter:
You can update existing filters to act on more or less criteria.
To update a filter:
This section contains the following e-mail preferences topics:
There are several preferences you can set for composing messages, such as the name seen by recipients of your messages and the manner in which forwarded messages are sent.
This section describes the following tasks:
Just as you can create a contact name for your e-mail contacts, you can create a contact name for yourself that will be seen by recipients of your messages next to your e-mail address.
Note:Changing the From Name value does not change your e-mail address.
To change the From Name:
A forwarded e-mail message can be sent either as an attachment or quoted in the body of the outgoing message.
To change this setting:
When replying to e-mail messages, you can quote the original message in your reply. This feature is helpful when replying to specific questions or parts within the original message.
For example, if the sender of a message asks several questions, the respondent can respond to each question with replies located near the text of each question. The sender of the message, when reading the reply, sees each of the questions accompanied by the responses.
To quote an original message in your reply:
Use the Auto Reply feature to inform other users of your absences. When Auto Reply is enabled and someone sends you a message, the server sends a message back to the sender with the words Auto Reply:sender's subject in the Subject field, according to one of four choices from which you select.
To set up and enable an Auto Reply message:
|NoteIf you choose Reject sender's email, the server sends a message back to the sender with the words Message rejected by the recipient:sender's subject in the Subject field.|
|NoteIf you choose an auto reply mode, you must specify an expiration date.|
|NoteYou must first create the message and save it to your Template folder.|
|See Also"Composing E-mail Messages" in Oracle Collaboration Suite Using Webmail for more information aboutc templates|
You can add an electronic signature to your e-mail messages. An electronic signature is appended to the bottom of your message and can contain information about yourself such as your title, business telephone number, and cellular telephone number.
To add an electronic signature:
|NoteYou can create up to three different electronic signatures.|
This section describes the following preferences that can be set for viewing messages using WebMail:
You can configure the WebMail to display any number of messages in the message list view.
To set the number of messages to display in the message list view:
You can choose to display all header information when viewing your messages so that you can track the path of incoming messages.
To show all header information in the message detail view:
|NoteYou can set the number of messages to display and to display all header information and click Submit once to set both preferences.|