| Oracle® Collaboration Suite Concepts Release 2 (9.0.4) Part Number B15605-01 |
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View PDF |
| Oracle® Collaboration Suite Concepts Release 2 (9.0.4) Part Number B15605-01 |
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|
View PDF |
Oracle Files is the enterprise file server for Oracle Collaboration Suite. Oracle Files provides numerous content management features that enable you to collaborate more productively with your team. All Oracle Files content is stored securely in an Oracle database.
No additional client software is required to use Oracle Files, unless you choose to run Oracle FileSync, the Oracle Files synchronization tool. Oracle FileSync must be installed separately on each client in order to be used.
The following sections describe the key features of Oracle Files:
There are three different administrative roles in Oracle Files:
The System Administrator is responsible for managing the Oracle Files domain by starting and stopping Oracle Files processes, such the domain controller, nodes, services, and servers, as well as tuning the system to ensure reliability and performance.
The Site Administrator is responsible for creating, modifying, and deleting Subscribers, as well as registering custom workflows.
The Subscriber Administrator is responsible for managing quotas, specifying Subscriber settings, administering users, restoring files from the Archive, and administering categories.
Each user has a My Public Files folder for storing files that are viewable by all Subscriber users. Each user also has a My Private Files folder for storing files that cannot be accessed by other users.
Collaborative file management in Oracle Files allows users to:
Send links to documents instead of attaching documents to e-mails.
Work collaboratively on one copy of a document, so that changes are immediately available, and users do not overwrite each other's changes.
Control access to content through Workspace membership.
A Workspace is where a selected group of Oracle Files users store content for collaboration. Only the members of a Workspace can view and edit its contents. Users can be assigned three levels of access to a Workspace: Workspace Administrator, Participant, or Viewer.
Quota is the measurement of your storage usage in Oracle Files. There are two types of quota in Oracle Files: Workspace quota and Public and Private Files quota.
Each Workspace is allocated a quota by the Workspace Administrator. The contents of each Workspace, including its Public folder and Trash folder, count against its allocated quota. When a Workspace's quota is exceeded, Workspace members cannot store additional content in the Workspace. The Workspace's administrators can, however, request that the Subscriber Administrator increase the Workspace's quota.
The Subscriber Administrator allocates a storage quota to each user for files stored in their Public and Private folders. The contents of each folder, including the Trash folder, count against allocated quota for that user. Exceeding allocated quota prevents the user from storing additional content in either folder.
You can conduct simple or advanced searches in Oracle Files. Advanced searching lets you add, refine, and combine search criteria.
You can also conduct a Category Search to find files based on their associated categories and the attribute values of those categories.
By associating categories or custom metadata with files or folders and modifying the attributes of a category, you can organize and classify your information more efficiently. You can also search for files by category and by a category's attributes. The Oracle Files Subscriber Administrator creates these categories.
You can retain a history of file modifications by creating and saving one or more versions of a file. A versioned file's Working Copy is editable, while its Saved Versions are uneditable snapshots of the file.
Oracle Workflow is the backbone of the review process in Oracle Files. Users can submit files for review to a specified set of reviewers. These reviewers fall into two categories: Approvers, who can approve or reject the file, or Reviewers, who have read-only access to the file.
Using Microsoft Web Folders, users can open and edit an Oracle Files file and save changes directly back to Oracle Files. When a user opens a file from Microsoft Web Folders to edit it in Microsoft Office, the file is automatically locked in Oracle Files.
When you lock a file, you obtain exclusive access to that file. Other Oracle Files users are unable to edit the content and properties of your locked file. You can lock a file manually, and files are locked automatically when they are edited through a client application, or when they are part of a Review Process. If a versioned file is locked, its version history is also locked.
Oracle FileSync synchronizes all file changes between a local computer and Oracle Files, ensuring that the contents of selected local folders and remote folders match.
See the Oracle FileSync online help for detailed information about synchronizing local and remote folders.
