Glossary

access roles

Oracle Content Services security is based on access roles, which specify what kind of access a user has to files, folders, Libraries, Containers, and links in Oracle Content Services. Each role is made up of a set of permissions — a permission represents the ability to perform a specific Oracle Content Services action or operation.

Administration Mode

Oracle Content Services Administration Mode provides access to application administration functions such as allocating quota and assigning roles.

application administrator

Oracle Content Services application administrators are responsible for managing users, quota, Libraries, security, categories, content, and records.

approver

In a workflow request, a specified user who must either approve or reject the request.

category

A category is a unit of information by which files and folders may be classified. In Oracle Content Services, users associate metadata with a file or folder by assigning one or more categories to it. Users can use categories to create intelligent searches for files and folders. Categories may be divided into subcategories, and may have one or more category attributes. Categories are created and configured for your Site by the Oracle Content Services Category Administrator.

category attribute

Additional information added to define a category and the way it works in Oracle Content Services.

check-out/check-in

One mechanism for creating a new version of a file is check-out/check-in. A user checks out a document to indicate his intention to create a new version. Each document can be checked out by only one user at a time, enforced by a locking mechanism. Checking in a file creates a new version from the working copy, and then destroys the working copy. The new version becomes the latest version of the document, and like any document version, is immutable and thus cannot be further updated. The lock acquired at check-out is released, allowing other users to check out the document.

Container

A special type of Oracle Content Services folder. The Container provides users and Administrators with greater flexibility in organizing files and folders. For instance, Containers could be used to organize an Oracle Content Services Site by a company's business divisions or office locations. Only Libraries and Containers can be stored in a Container.

File Transfer Protocol (FTP)

A standard protocol for transferring files between computers over a network.

latest version

The most recently created version of a file is called the latest version. By default, in accessing the content or metadata of a document, the latest version is used.

Library

A Library is a special type of folder in Oracle Content Services. Unlike Containers and regular folders, each Library has a Trash Folder and an allocated quota of disk space.

manual versioning

If versioning is enabled for a folder or Library, and Manual Versioning is selected for the Versioning Model, users can version a document only through explicit check-out and check-in operations.

metadata

Data that provides information about, or documentation of, other data managed within an application or environment. In Oracle Content Services, users associate metadata with a file or folder by assigning one or more categories to the file or folder.

Oracle Internet Directory

Oracle Internet Directory is an online directory, which is a specialized database that stores information in a hierarchical format for fast lookup and retrieval. It implements Lightweight Directory Access Protocol (LDAP), an industry-standard protocol for accessing online directory services. Oracle Content Services users are created in Oracle Internet Directory.

Oracle Workflow

Oracle Workflow is a system that supports business process definition, automation, and integration.

parallel workflow process

When files are submitted to a review workflow process, the files are reviewed by a set of approvers specified for the workflow process. A review process may be serial or parallel: in a parallel review workflow process, all approvers review the submitted files or request at the same time. The number of approvals or rejections for a completed approval or rejection is set in the Workflow tab of the folder or Library Properties window.

Personal Library

A Personal Library is a Library that is set up for, and managed by, a single user. Personal Libraries may or may not be available, depending on whether or not the User Administrator has enabled Personal Libraries in your Oracle Content Services Site.

quota

The amount of disk space allocated for a Library or for a user.

serial workflow process

When files are submitted to a review workflow process, the files are reviewed by a set of approvers specified for the workflow process. A review process may be serial or parallel: in a serial review workflow process, each approver reviews the submitted files or request in turn, one approver at a time. All reviewers must approve the request to complete the approval process; a single rejection ends the review process, and results in the request being rejected.

Site

In Oracle Content Services, a Site is a discrete organizational entity whose users can collaborate on files and folders. Users in one Site do not have access to the content of users in another Site. Oracle Content Services Sites are based on Identity Management Realms.

system administrator

Oracle Content Services system administrators are typically responsible for the following tasks:

Installing and configuring Oracle Files
Customizing their Oracle Content Services deployment by enabling virus checking, the FTP server, the OmniPortlet, retention hardware, or other scenarios
Managing the Oracle Content Services instances, nodes, services, and servers
Performing system tuning and troubleshooting
Adding, deleting, and managing Sites
Registering custom workflows

UTF-8

A character encoding format used to represent a sequence of 16-bit Unicode characters with an equivalent sequence of 8-bit characters, none of which are zero. This sequence of characters can be represented using an ordinary C language string. If your operating system does not support UTF-8, you can enter another DAV character encoding format in user preferences.

version-controlled file

A version controlled file has a version history, consisting of a series of versions. Each version has both content and metadata for the document. Updating the document's content or metadata causes a new version to be created. In general, once a version is created it is immutable.

version history

Information about the saved versions of a file. Accessible from the Version Properties window for a file, the version history displays the working copy of the file and a table of the file's saved versions.

Web Distributed Authoring and Versioning (WebDAV)

WebDAV is the Internet Engineering Task Force (IETF) standard for collaborative authoring on the World Wide Web. It consists of a set of extensions to the Hypertext Transfer Protocol (HTTP). These extensions facilitate collaborative editing and file management among users located remotely from each other on the Internet.

Web Distributed Authoring and Versioning (WebDAV) character encoding

A format used to represent a sequence of 16-bit Unicode characters with an equivalent sequence of 8-bit characters, none of which are zero. This sequence of characters can be represented using an ordinary C language string. In your Oracle Content Services User Preferences, you can specify a character set that is supported by your operating system.

Web Folders

The Microsoft Operating System extension that supports the WebDAV protocol. WebDAV allows clients to browse and edit files on a remote server as if they were on the local computer.

workflow process

A workflow process defines a series of events that must be achieved before a certain workflow-enabled action takes place.

working copy

The editable copy of a file. When a file is checked out, a server-resident working copy is created as a copy of the latest version. Like a file version, the working copy has both content and metadata for the document, and can be overwritten by that user any number of times. The working copy is only visible to the user who checked out the document. The user who checked out the document may update the working copy.