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Event Preparation Tasks

A large number of interdependent tasks must be carried out during preparation for an event. In this chapter, these tasks are grouped into the following categories:

• Track management tasks
• Activity management tasks
• Information preparation tasks
• Site preparation tasks
• Other tasks

The grouping and sequence of tasks presented in this chapter are arbitrary. The order in which end users and event managers choose venues, vendors, partners, and speakers may vary by company and by event. You may be able to confirm session information, locations, and schedules early in the event management process, or you may need to adjust session characteristics shortly before and even during the event.

NOTE:  Because the order of event preparation tasks varies, it is recommended that you read this entire chapter at the beginning of your event planning and preparation process. This information allows you to approach event preparation with an appropriate sequence and schedule for an event.