Siebel Hospitality Guide > Using the Function Space Diary > Changing Bookings in the Function Space Diary >

Changing Booking Inventory Statuses

Booking inventory records can be updated directly from within the Function Space Diary views.

Reserved Bookings

Right-click on a reserved booking to unreserve it. When users unreserve a booking, the booking is removed from the diary views and the inventory status is changed to Unreserved.

Users can also assign the booking to a category or to a specific space, depending on how the booking has already been assigned. If they choose Assign to Category, the booking changes color to indicate that the booking is no longer assigned to a specific function space. To reassign the booking to a specific space, right-click on the category booking and choose Assign to Specific Space.

Optioned and Overbooked Bookings

Users can change optioned and overbooked bookings using the following procedures.

To change optioned or overbooked bookings

• Right-click on an optioned booking to unreserve or overbook it.

  When you overbook an optioned booking, the booking changes color to indicate that the booking is now overbooked.

• To change the booking again, right-click on the overbooked booking, and choose Optioned from the menu.

  If you unreserve an optioned or an overbooked booking, the indicator bar split is removed, and the booking is displayed as Reserved.

  NOTE:  When optioned and overbooked bookings are created, the indicator bar is split vertically to display different bookings for the same function space and time period. Make sure that you right-click on the correct booking and not any other bookings that may be part of the same indicator bar.

• To unreserve a booking, right-click on a reserved booking on the same indicator bar as an optioned booking and choose Unreserve.

  The split is removed from the indicator bar, and it changes color to indicate that the inventory status has changed to Option Reserved.

• To reserve an unreserved booking, right-click on a reserved booking on the same indicator bar as an overbooked booking and choose Unreserve.

  The split is removed from the indicator bar, and it changes color to indicate that the inventory status has changed to Reserved.

To accept or reject an option on a reserved booking

• Right-click on option reserved booking to accept the option or unreserve it.
  • If you choose to accept a booking, the booking inventory status changes to Reserved.
  • If you unreserve an option reserved booking, the booking is removed from the diary views and the inventory status is changed to Unreserved.