Siebel Deal Management Administration Guide > Pricing for Deal Negotiation >

Creating and Pricing a Quote


Users can start a new quote from a number of screens:

  • If you start the quote from the Accounts screen or the Contacts screen, the account or contact information is automatically populated in the quote. If a price list is associated with the account, this price list name is also automatically populated in the quote.
  • If you start the quote from the Quotes screen, you must enter the account and contact information manually.

NOTE:  The tasks for entering quote and order information are essentially the same. To create an order, navigate to the Sales Orders screen > List view.

Creating an order that is based on a quote allows you to check the quote for any errors. If you are creating a complicated order that might have errors, create a quote, verify the quote, and then convert the quote to an order. For more information about creating quotes and sales orders, see Siebel Order Management Guide.

To create and price a quote from the Quotes screen

  1. Navigate to the Quotes screen > List view.
  2. In the quotes list, add a new record. The information for the fields in the following table is automatically populated.
    Field
    Description

    Quote #

    Displays a unique system-generated number for the quote.

    Revision

    Displays a number indicating the version of the quote. When you create a new quote, this number is 1.

    Created

    Displays the date that you create the quote.

    Active

    Displays a check mark in the check box to indicate that the quote is active.

    NOTE:  A quote must be active to attach files to it or update it.

    Status

    Displays the initial status (In Progress) of the quote. This status can change as the quote process continues. For example, if you convert the quote to an order, the status changes to Order Placed. Your company can set up other statuses. Some of the statuses that companies use include: Active, Approved, Placed, Rejected, and Expired.

    Effective As Of

    Displays the date that you create the quote. You can change this date.

    Effective Through

    Displays the effective date of the quote plus 30 days. You can change this date.

    Currency

    Displays the default currency for the quote. You can change this currency.

  3. Enter a name for the quote in the Name field.
  4. Drill down on the link in the name field to enter information in the header fields for the new quote:
    1. (Optional) Select an opportunity for the quote in the Opportunity field.

      An account that is associated with this opportunity is automatically selected, but you can change this account selection.

    2. If necessary, select the account for the quote.

      The read-only Price Segment field is automatically populated with the segment that is associated with the account. For more information about the association between accounts and pricing segments, see Associating Accounts with Pricing Segments.

    3. Select a contact for the quote in the Last Name field, and enter a due date for the quote in the Due field.
    4. Select conditional-deal specific details for the quote.

      For example, you can select a competitor in the Competitor field. For more information about conditional-deal specific criteria, see Creating Pricing Criteria.

    5. Select a pricing strategy for the quote in the Strategy field.

      The pricing strategies that satisfy your account and conditional-deal specific designations are available for selection.

      The read-only Price List field is automatically populated based on the price strategy that you select. The pricing procedure automatically applies to the quote the price guidelines that are associated with this strategy. For more information about pricing strategies, see Defining Pricing Strategies.

  5. Click the Line Items view tab to enter information in the line item fields for the new quote:
    1. In the line items list, add line items for the products to include in the quote, and enter a quantity for each product.
    2. Navigate to Menu > Reprice All.

      The pricing segment fields for the line items are automatically populated.

    3. Click the link in the Invoice field for a line item to view more information about the segments in the pricing waterfall. For more information about waterfall segments, see Creating Guideline Plans.
  6. In response to the customer's pricing expectations during the negotiation process, adjust the prices for the quote:
    1. For a line item, you can enter a discount in the Manual Discount % field and in the Manual Discount Amount field. You can also click Spread Discount in the Line Items > Totals view to apply a discount to selected line items.
    2. For the entire quote, you can enter a discount in the header record in the Discount field.
    3. Navigate to Menu > Reprice All.

      The pricing segment fields for the line items are automatically updated to reflect the discounts that you enter.

      NOTE:  If you want to readjust the prices for the quote, you can repeat Step 6 as often as needed.

  7. Review the GL (guideline) field for the line items and GL field for the whole quote to determine pricing policy compliance:
    • If all the GL fields are green, the quote pricing complies with pricing policies. You can convert the quote to an order.
    • If any of the GL fields are not green, the quote does not comply with pricing policies. Notify the price approver of the pricing exception.

      NOTE:  If a GL field for a line item is not green, the GL field for the whole quote is also not green, even if the deal guideline is not violated.

      For more information about the GL fields, see Accessing Workbench to Assess a Quote.

Siebel Deal Management Administration Guide Copyright © 2008, Oracle. All rights reserved.