Siebel Events Management Guide > Defining an Event > Administrator Setup Procedures for Defining an Event >

Creating Venues


A venue is a physical facility where an event may be held, such as a conference center or hotel. In Siebel Events Management, you can store information about possible venues ahead of time, including their rental rates, and later choose which venue or venues to associate with an event. These and other end-user tasks are described further in Preparing for an Event.

In preparation for working with venue data, you should add possible venues using the Administration - Location screen as described in the following procedure.

To add a venue

  1. Navigate to the Site Map > Administration - Location view.
  2. In the Locations list, create a new record, and complete the necessary fields.

The following procedure describes how to enter information about rooms that you may want to use for event venues, such as conference rooms, meeting rooms, or classrooms.

To enter room information for a potential event venue

  1. Navigate to the Site Map > Administration - Location view.
  2. In the Locations list, select the location that you are considering as a possible event venue.
  3. Click the Rooms view tab.
  4. In the Rooms list, create a new record.

    The following table describes some fields in the Room list.

    Field
    Comments

    Drops

    Information describing the network access ports.

    Name

    Name of the room you are considering as a possible event or session venue.

    Room Rate

    Expense of renting the room, per time unit or other unit identified in the Basis field.

    Type

    Type of the room.

The following procedure lets you record information about the equipment that is available in a potential room for an event.

To add the equipment available in a potential event venue room

  1. Navigate to the Site Map > Administration - Location view.
  2. In the Locations list, select the location that you are considering as a possible event venue.
  3. Click the Rooms view tab.
  4. In the Rooms list, select the room for which you want to add equipment.
  5. In the Equipment list, create a new record.
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