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When the authorization level value for the function space is reached, the user can maintain an option on the function space in case a cancellation occurs. The authorization level is an inventory control for the function space, which allows the administrator to specify a value for the number of times the function space can be booked. This value is usually set higher or equal to the capacity level. For more information about defining authorization levels, see Setting Up Inventory Controls.
The Option button can only be used when the inventory status is unreserved, or when no status appears for the inventory. During the process of optioning function space, users can select multiple functions and click the Option button. Each time Option is used, a new availability check is launched.
NOTE: The time stipulation can be configured using the TNT SHM Optioned Booking Expiry workflow. When the time has been changed, the workflow must then be redeployed. See Hospitality Workflow Processes for more information.
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