Applications Administration Guide > Literature >

Sharing Literature Through Literature or Infocenter

Your end users may work with literature by displaying the Literature screen or Infocenter screen and searching the Literature list in that screen for the piece of literature they need.

You generally share literature with users by associating the user with access groups and associating literature with categories. Before you can do this, you must create categories that include literature, create access groups that include end users, and associate the categories with the access groups. For more information, see Security Guide for Siebel eBusiness Applications.

After you have completed this preliminary work, you can assign literature to end users as follows:

• When you produce new literature, associate it with the appropriate category and it is visible to all end users in access groups associated with that category.
• When you hire new employees, associate them to with the appropriate access group and so that they have visibility to all the literature in categories associated with that category.

A business manager who administers literature makes it visible to users by associating it with the appropriate category in either the Literature Administration screen or the Catalog Administration screen. After it is assigned in either of these ways, users in access groups associated with this category are able to display it in the Literature screen.

To associate literature with a category using the Literature Administration screen

1. Navigate to the Administration - Document screen > Literature view.
2. In the Literature list, select the record for the literature you want to associate with a category.
3. In the Category form, create a new record.
4. In the dialog box, select the item to be associated with the category, and then click OK.

   The literature is associated with the category.

To associate literature with a category using the Catalog Administration screen

1. Navigate to the Administration - Catalog screen > Catalog Administration view.
2. In the Catalogs list, drill down on the Name of the catalog to be associated with the literature.

   A Categories list appears.

3. Click the Literature view tab.
4. In the Literature list, create a new record.
5. In the dialog box, enter identifying information about the literature (for example, the document Name), and then click Go.
6. When the dialog box reappears listing the needed literature, select the literature item and click OK.

   The literature is associated with the category.