6 Maintain Actual Landed Cost

The actual landed cost module provides a view of the expenses and assessments that are accumulated as goods move from origin country, through customs, to their final destination. Estimated and actual landed costs are summarized for analysis.

The amounts can be viewed at the entry, shipment, purchase order level or at the purchase order/item level. After analysis, you can finalize the actual landed costs. As a result the stock ledger and open to buy are updated. You also have the option to update weighted average costs.

• Finalize Actual Landed Costs by Purchase Order

• Search for Actual Landed Costs at the Purchase Order/Item Level

• Search for Actual Landed Costs by Purchase Order

Finalize Actual Landed Costs by Purchase Order

Navigate: From the main menu, select Finance > ALC Order Finalize. The ALC Order Find window opens.

Search for and retrieve an actual landed cost record in Edit mode. The ALC Order Finalize window opens.

Figure 6-1 ALC Order Finalize Window

1. Select the record that you want to finalize.

2. In the Method of Finalization field, select how you want to record the actual landed costs.

3. In the Comments field, enter a comment as necessary, or click the comments button and enter a comment.

4. Click OK to save your changes and close the window.

View Actual Landed Costs by Purchase Order

Navigate: From the main menu, select Finance > ALC Order Finalize. The ALC Order Find window opens.

Search for and retrieve an actual landed cost record in View mode. The ALC Order Finalize window opens.

1. Select a record and click ALC Detail. The ALC Selection window opens. The purchase order number is filled in automatically.

2. Click Search.

3. Select a record and click OK. The details appear in the Actual Landed Cost Header window.

4. To view details by obligation, select the Obligation option.

5. To view details by shipment, select the Shipment option.

6. Click OK to close the window.

View Actual Landed Cost Components

Navigate: From the main menu, select Finance > ALC Maintenance. The ALC Selection window opens.

Search for and retrieve an actual landed cost record at the purchase order/item level. The Actual Landed Cost Header window opens.

1. Select a shipment, obligation, or customs entry and click Component List. The ALC Component Information window opens.

2. Click OK to close the window.

View Actual Landed Costs at the Purchase Order/Item Level

Navigate: From the main menu, select Finance > ALC Maintenance. The ALC Selection window opens.

Search for and retrieve an actual landed cost record at the purchase order/item level. The Actual Landed Cost Header window opens.

1. To view ALC details by shipment, shipment/obligation, and shipment/customs entry, select the Shipment option from the Options menu.

2. To view ALC details by obligation, select the Obligation option from the Options menu.

View the details of a customs entry

1. Select a customs entry and click Entry Detail. The details are displayed in the Customs Entry Header window.

2. Click OK to close the window.

View the details of an obligation

1. Select an obligation and click Obligation Detail. The details appear in the Obligation Maintenance window.

2. Click OK to close the window.

View the details of a shipment

1. Select a shipment and click Shipment Detail. The details appear in the Shipment Detail window.

2. Click OK to close the window.

View the details for the purchase order

1. From the Options menu, select Order Information. The details appear in the Order Item Information window.

2. Click OK to close the window.

View Actual Landed Cost Components by Location

Navigate: From the main menu, select Finance > ALC Maintenance. The ALC Selection window opens.

Search for and retrieve an actual landed cost record at the purchase order/item level. The details appear in the Actual Landed Cost Header window.

Select a shipment, obligation, or customs entry and click Component List. The ALC Component Information window opens.

Select a component and click Locations. The ALC Component Location Information window opens.

• Click OK to close the window.

Search for Actual Landed Costs at the Purchase Order/Item Level

Navigate: From the main menu, select Finance > ALC Maintenance. The ALC Selection window opens.

Figure 6-2 ALC Selection Window

1. Enter criteria as desired to make the search more restrictive.

2. Click Search. The ALC Selection window displays the actual landed cost records that match the search criteria.

3. Select a task:

   • To perform another search, click Refresh.

   • To display the ALC details, select a record and click OK. The Actual Landed Cost Header window opens.

   Figure 6-3 Actual Landed Cost Header Window

   
   

4. Click Close to close the window.

Search for Actual Landed Costs by Purchase Order

Navigate: From the main menu, select Finance > ALC Order Finalize. The ALC Order Find window opens.

1. In the Action field, select either Edit or View.

2. Enter additional criteria as desired to make the search more restrictive.

3. Click Search. The actual landed cost records that match the search criteria appear in the ALC Order Finalize window.

   Figure 6-4 ALC Order Finalize Window