Content Management Guide

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Managing Content Workflows in Your WLP Repository

You can manage content workflows in many of the same ways you manage content. You can add security features such as visitor entitlements and delegated administration to determine who can modify a workflow or associate a workflow with a content type or folder. For more information about visitor entitlements and delegated administration, see Setting Delegated Administration on Content Management Resources in the WebLogic Portal Security Guide.

To see which content workflows are in use, you can view which content types use which workflows, or view a list of all the content associated with a single workflow.

Note: You cannot delete a content workflow if it is currently assigned to a content type or any content.

 


Understanding Assigned Items

An item is assigned to you in two cases:

 


Viewing Assigned Content Types

You can search for and view content types that are associated with workflows other than the default WebLogic Portal workflow.

To view content types that are associated with a content workflow other than the default workflow:

  1. From the main menu of the WebLogic Portal Administration Console, select Content > Content Management.
  2. Select Manage | Repositories.
  3. In the resources tree, click the workflow you want to view.
  4. Click the Associated Types tab. Associated types appears in the Browse Types Associated with this Workflow section.

 


Viewing Assigned Content

You can view content that has been explicitly assigned a content workflow that overrides the content workflow associated with its type. For example, if some of the image content you have in your repository has been assigned a different workflow than the workflow associated with the “image” content type, you can use this feature to view that content.

To view content assigned to a particular workflow:

  1. From the main menu of the WebLogic Portal Administration Console, select Content > Content Management.
  2. Select Manage | Repositories.
  3. In the resources tree, click the workflow you want to view.
  4. Click the Associated Content tab. Assigned content appears in the Browse Content Associated with this Workflow section.

 


Modifying a Content Workflow

You can modify a content workflow. When you modify a content workflow, you are modifying the workflow for all content and folders associated with that workflow.

To modify a content workflow:

  1. From the main menu of the WebLogic Portal Administration Console, select Content > Content Management.
  2. Select Manage | Repositories.
  3. In the resources tree, click the workflow you want to modify.
  4. In the Details tab, optionally, click Download File if you want to modify the existing workflow document.
  5. Click Replace File if you have already created a new workflow document and want to upload the new file.
  6. In the Upload Workflow dialog, click Browse to select to the workflow document you want to upload, and then click Open.
  7. In the Workflow dialog, click Replace File.

 


Deleting a Content Workflow

You can delete a content workflow if it is not associated with any content, folder, or content type.

To delete a content workflow:

  1. From the main menu of the WebLogic Portal Administration Console, select Content > Content Management.
  2. Select Manage | Repositories.
  3. In the resources tree, right-click the workflow you want to delete.
  4. Right-click the workflow and select Delete.

In the Delete dialog, click Delete to confirm the deletion.


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