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Adding, Changing, and Recalculating Event Check Line Items

To add, change, and recalculate event check line items, follow the procedures in this topic.

This task is a step in Process of Generating Event Checks.

Adding or Changing Line Items in an Event Check

Event managers generate event checks when they believe that all details about the event are included in the order. However, after the event check is generated, the event manager might notice that a product that was used at the event is not included the order. In this case, the event manager can add extra line items for the product to the event check.

NOTE:  Siebel Hospitality keeps the quote, order, and event check in sync. Consequently, if you add or modify an item in an event check, then the same modification occurs automatically in the associated order and quote.

To add or change line items in an event check

1. Navigate to the Event Checks screen, then the Event Checks List view.
2. In the Event Checks list, query for and select the required event check.
3. Click the link in the Event Check number (#) field, and then click the Functions view tab.
4. In the Functions list, select the function for which to add or change line items.
5. Scroll down to the Line Items list, and create new records to add line items as required, or change the existing line items as required.
6. Click the Line Item Attributes link, and change the attributes for each line item as required.
7. Select each added or changed item in the Line Items list, and click Reprice to update the total price for the line item.

Recalculating Taxes and Service Charges for an Event Check

After the event manager adds line items or modifies existing line items, the Recalculate flag for the event check is automatically selected. Consequently, the event manager must automatically recalculate the taxes and service charges for the event check.

To recalculate taxes and service charges for an event check

1. Navigate to the Event Checks screen, then the Event Checks List view.
2. In the Event Checks list, query for and select the required event check.
3. In the Event Check form, click Recalculate.

   The taxes and service charges for the event are recalculated.