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Managing Room Blocks and Room Block Line Items in a Quote Meeting Package

When a meeting package is added to a quote, Siebel Hospitality adds room blocks and room block line items, if any, from the meeting package administration record. You cannot manually add room blocks or room block line items to a quote meeting package. Noncore room blocks and room block line items that are associated with a quote cannot be associated with a meeting package. Core room blocks cannot be deleted. If a core room block is copied, the resulting room block and room block line items are not associated with the meeting package. You cannot transfer rooms into or out of a core room block.

For more information about managing room blocks and room block line items that are associated with a quote, see Managing Event Room Block Information in Quotes.

This topic covers the following subjects:

• Managing Room Blocks in a Quote Meeting Package
• Managing Room Block Line Items in a Quote Meeting Package
• Managing Room Block Negotiation Rates for a Quote Meeting Package
• Managing Room Block Floor Negotiation Rates for a Quote Meeting Package

This topic is a step in Process of Managing Meeting Packages in a Quote.

Managing Room Blocks in a Quote Meeting Package

To manage room blocks for a quote meeting package, follow this procedure.

To manage a room block in a quote meeting package

1. Navigate to the Quotes screen, then the List view.
2. In the Quotes list, query for and select a quote with an associated meeting package.
3. In the Quote record, click the link in the Name field, and then click the Room Blocks view tab.
4. In the Room Blocks list, query for records with one of the following values:
   • Core check box is selected.
   • Package field value of IS NOT NULL.
5. Select a core room block record.
6. Complete or edit the fields as required.

   Some fields are described in the following table.

   Field	Comments
   Service Charge Inclusive	Read only. This field is populated according to the setting of the Srv Charge Inclusive check box in the associated meeting package.
   Tax Inclusive	Read only. This field is populated according to the setting of the Tax Inclusive check box in the associated meeting package.

For more information about managing room blocks in a quote, see Updating Room Blocks for a Quote.

Managing Room Block Line Items in a Quote Meeting Package

To manage room block line items for a quote meeting package, follow this procedure.

To manage a room block line item in a quote meeting package

1. Navigate to the Quotes screen, then the List view.
2. In the Quotes list, query for and select a quote with an associated meeting package.
3. In the Quote record, click the link in the Name field, and then click the Room Blocks view tab.
4. In the Room Blocks list, query for records with one of the following values:
   • Core check box is selected.
   • Package field value of IS NOT NULL.
5. Select a core room block record.
6. Scroll down to the Room Block Line Items list and select a record.
7. Complete or edit the fields as required.

   Some fields are described in the following table.

   Field	Comments
   Projected	The projected number of sleeping rooms needed for the function. This field is for forecasting only. In core items, modifying this field does not change or initiate any calculations.
   Blocked	The number of rooms blocked for the event. This field is for forecasting only. In core items, modifying this field does not change or initiate any calculations.
   Benchmark Price	Read only. The benchmark rate for each room type is defined as an item in the pricing matrix of the property.
   Single Price	Read only. The value in this field is calculated from the price adjustment in the meeting package administration record for this SR type.
   Discount Amount	Read only. If the Adjustment Type is Discount Amount or Markup Amount in the meeting package administration record, then this field displays a value.
   Discount %	Read only. If the Adjustment Type is Discount % or Markup % in the meeting package administration record, then this field displays a value.
   Adjusted Single Adjusted Double Adjusted Triple Adjusted Quad	Read only. The values of these fields are set from the values for each corresponding SR Type in the Quotes screen, Meeting Packages view. The meeting package values override the values set in Room Block Info.

8. If more core rooms are needed, do the following:
   1. Navigate to the Quote screen, Meeting Packages view.
   2. Enter additional attendance figures.
   3. Reapply the meeting package to the quote.

      For more information, see Adding Meeting Packages to a Quote.

For more information about managing room block line items in a quote, see Adding Room Block Line Items to a Quote.

Managing Room Block Negotiation Rates for a Quote Meeting Package

For a room block that is part of a quote, you can calculate and view the average room rates by weekday, weekend day, and so on. To calculate and view room block negotiation rates for a quote meeting package, follow this procedure.

To manage room block negotiation rates for a quote meeting package

1. Navigate to the Quotes screen, then the List view.
2. In the Quotes list, query for and select a quote with an associated meeting package.
3. In the Quote record, click the link in the Name field, and then click the Room Blocks view tab.
4. In the Room Blocks list, query for records with one of the following values:
   • Core check box is selected.
   • Package field value of IS NOT NULL.
5. Select a core room block record and click the Negotiation Rates subview tab.
6. In the Negotiation Rates list, click Calculate Rates.

   Siebel Hospitality updates the fields, as appropriate, from the rates you entered.

7. Select a record and view the information in the fields.

For more information about room block negotiation rates in a quote, see Viewing and Updating Room Block Negotiation Rates.

Managing Room Block Floor Negotiation Rates for a Quote Meeting Package

For a room block that is part of a quote, event managers can change the floor negotiation rates. To manage room block floor negotiation rates for a quote meeting package, follow this procedure.

To manage room block floor negotiation rates for a quote meeting package

1. Navigate to the Quotes screen, then the List view.
2. In the Quotes list, query for and select a quote with an associated meeting package.
3. In the Quote record, click the link in the Name field, and then click the Room Blocks view tab.
4. In the Room Blocks list, query for records with one of the following values:
   • Core check box is selected.
   • Package field value of IS NOT NULL.
5. Select a core room block record and click the Negotiation Rates - Manager subview tab.
6. In the Negotiation Rates - Manager list, click Calculate Rates.

   Siebel Hospitality updates the fields, as appropriate, from the rates you entered.

7. Select a record and view the information in the fields.

For more information about room block floor negotiation rates in a quote, see Changing the Floor Negotiation Rates.