Understanding Invoice Processing for Argentina
This chapter provides an overview of invoice processing for Argentina and discusses how to:
Process invoices with legal numbers.
Print the perception report.
Process batch invoices.
Enter manual receipts.
Review summarized receipts.
Automatically create receipt records.
Work with delinquency fees.
Purge invoice transactions.
Understanding Invoice Processing for Argentina
In addition to the standard JD Edwards EnterpriseOne Accounts Receivable and JD Edwards EnterpriseOne Sales Order Management system processes for invoices, you uses Argentina-specific processes for certain types of invoices.
Argentine Invoices
You can print one or more copies of previously generated invoices in national as well as foreign currency.
Printing of the copies is in accordance with the legal requirements that are stipulated in RG1415. The company, customer, JD Edwards EnterpriseOne internal number, legal number, voucher letter, and tax information must be printed.
After invoices have been printed, you cannot modify them.
For companies that are set up as autoprinter companies, the system prints the AFIP legal document number on all legal documents such as invoices, credit notes, debit notes, shipment notes, and so on when you run the Credit Invoice Receipt Print and Print Invoice/Shipment Note programs. The system also prints the AFIP legal number when autoprinter companies reprint legal documents. For legal documents with AFIP document types of A, B, E, R, and M, the system prints the text “Code No” followed by the document type on each page of the legal document.
Considerations for Printing Taxes on Invoices
When taxable amounts are included on the invoice, the Print Tax Amounts processing option on the Invoice Print program (R03B505) is not taken into consideration.
If this processing option is blank and was taken into consideration, the system would incorrectly calculate an invoice of 1000.00 with 210.00 tax as follows:
The invoice amount is 1210.00.
The tax amount is 210.00.
Adding the invoice and tax amounts produces a total of 1420.00
With the processing option disregarded, the system correctly calculates an invoice of 1000.00 with 210.00 tax as follows, regardless of the processing option setup:
The invoice amount is 1000.00.
The tax amount is 210.00.
Adding the invoice and tax amounts produces a total of 1210.00.
Recurring Invoices
The system saves information about recurring invoices with taxes in the Invoice Total - ARG table (F76A09) and the Taxes - Tax Amount by Invoice Suffix table (F76A19), just as it does for standard processing of invoices.
Processing Invoices with Legal Numbers for Argentina
This section provides an overview of invoices with legal numbers and related credit notes; lists prerequisites, and discusses how to:
Set processing options for PO - Invoice Entry (P03B11) - ARG (P76A03B1).
Enter invoices with automatic legal numbers.
Enter invoices with manual legal numbers.
Enter related credit notes.
Understanding Invoices with Legal Numbers
When you enter an invoice, the system assigns an internal number and a legal number to the invoice. Legal numbers can be generated automatically or manually.
Localized invoice information is stored in these tables:
Invoice Total - ARG (F76A09)
Taxes - Tax Amount by Invoice Suffix (F76A19)
The legal number is also stored in the Reference field (VR01) of the Customer Ledger table (F03B11).
Note. After invoices have been entered, they cannot be voided unless they are posted and reclassified.
For self-withholding to occur, you must run the Self Withholding per Receipt program (R76A96).
Understanding Related Credit Notes
Processing related credit notes lets you link a credit note to the original invoice, which makes it possible to track the current account. When you link a credit note to an original invoice, you must specify the internal document number or the legal document number from the original invoice.
The internal document number from the original invoices is stored in fields RPODOC, RPODCT, RPOKCO, and RPOSFX of the F03B11 table.
Prerequisites
Before you complete the tasks in this section:
Review the steps for entering a standard invoice.
Set up relationships between the base system and Argentina-specific document type and create legal next numbers.
Set the Legal Number processing options on the PO Invoice Entry program (P76A03B1) to control whether legal numbers are generated automatically or manually.
Set the Invoice related to NC/ND processing options on the PO - Invoice Entry (P03B11) - ARG - 03B program (P76A03B1) to control whether the NC/ND Related to Invoice form is displayed during invoice entry. If you are entering related credit notes, set the processing option to display the NC/ND Related to Invoice form.
Set up a relationship between credit notes and invoices for the appropriate tax code to determine whether the same taxes can be calculated for the credit note as for the original invoice.
Forms Used to Process Invoices with Legal Numbers
|
Form Name |
FormID |
Navigation |
Usage |
|
Work with Customer Ledger Inquiry |
W03B2002A |
Customer Invoice Entry (G03B11), Standard Invoice Entry. |
Locate, review, and delete invoices. |
|
Standard Invoice Entry |
W03B11A |
Click Add on the Work with Customer Ledger Inquiry form. |
Add and revise invoices. |
|
W76A0302A |
|
Enter invoice legal numbers. |
|
|
G/L Distribution |
W03B11C |
Click OK on the Invoice Number Entry form. |
Distribute the invoice amount to the G/L accounts. |
|
W76A0180A |
On the Standard Invoice Entry form, complete the fields to enter a standard invoice, specifying a negative amount, and click OK. If the processing options are set to relate credit notes to invoices, the system displays the NC/ND Related to Invoice form. |
Assign the credit note to the original invoice by using the internal number or the legal number of the invoice. |
Setting Processing Options for PO - Invoice Entry (P03B11) - ARG (P76A03B1)
Processing options enable you to specify the default processing for programs and reports.
Legal Number
These processing options are used to set up legal numbering for invoice entry.
|
Issue Place |
Specify the issue place where invoices are printed. |
|
Manual Assignment |
Specify whether the system assigns legal numbers automatically, based on the legal number setup, or if the user assigns it manually. |
|
Legal Number Duplicated |
Specify whether the system generates documents with duplicate legal numbers. |
NC/ND Related
This processing option is used to specify whether documents related to NC/ND are entered.
|
Invoice related to NC/ND |
Specify whether the system generates documents related to NC/ND. |
Credit Invoice
|
Version |
This processing option is obsolete. |
RG100
Use this processing option to specify whether the system generates invoices under General Resolution 100.
|
RG100 (General Resolution 100) |
Specify whether the documents that the system generates are related to General Resolution 100. |
Entering Invoices with Automatic Legal Numbers
Access the Invoice Number Entry form.
To enter invoices with automatic legal numbers:
(Optional) On Invoice Number Entry, change the value in the Auto Profit Withholding Concept field and then click OK.
The system retrieves the default value for this field from the A/B Withholding Information - Revision form.
On the G/L Distribution form, complete the Account Number and Amount fields in the detail area for each G/L distribution and then click OK.
The system displays the Invoice Legal Number form with the legal number that was automatically assigned.
On Invoice Legal Number, click OK.
Entering Invoices with Manual Legal Numbers
Access the Invoice Number Entry form.
To enter invoices with manual legal numbers:
On Invoice Number Entry, complete the Legal Number and Auto Profit Withholding Concept fields and click OK.
The system retrieves the default value for the Auto Profit Withholding Concept from the A/B Withholding Information - Revision form. You can change this value when you enter invoices if necessary.
On the G/L Distribution form, complete the Account Number and Amount fields in the detail area for each G/L distribution and click OK.
Entering Related Credit Notes
Access the NC/ND Related to Invoice form.
To enter related credit notes:
To relate the credit note to the original invoice, select either the JDE Internal Number option or the Legal Number option and complete the related fields, then click OK.
The system displays the Invoice Number Entry form.
On Invoice Number Entry, if the processing options are set for manual entry of legal numbers, complete the Legal Number field.
(Optional) Change the value in the Auto Profit Withholding Concept field if necessary.
Click OK.
On the G/L Distribution form, complete the Account Number and Amount fields in the detail area for each G/L distribution and click OK.
Printing the Perception Report for Argentina
This section provides an overview of the Perception Report, lists prerequisites, and discusses how to set processing options for Perception Report (R76A8050).
Understanding the Printing of Perception Certificates
The system runs the Perception Report program (R76A8050) when you run one of these programs:
You must set up corresponding versions of the Perception Report program and the PO Invoice Print and PO Invoice/Shipment Note Print programs. If you do not set up corresponding versions, the system uses version ZJDE0001 of the Perception Report when you run the PO Invoice Print or PO Invoice/Shipment Note Print program.
The Perception Report program prints perception certificates without a legal number when you print the invoices that correspond to the perception certificates.
Prerequisites
Before you complete the task in this section:
Set up these UDCs:
ARG- Concept Code (76A/CR).
ARG-Concept Code (76A/CI).
Perception Code SICORE (76A/PE).
Complete the Perception tab of the processing options for the PO - Invoice Print A/R program (R76A03B5) or the PO Invoice/Shipment Note Print program (R76A565).
Setting Processing Options for Perception Report (R76A8050)
Processing options enable you to specify the default processing for programs and reports.
General
This processing option specifies the customer number of the invoice subscription.
|
Suscriptor Address Number |
Specify the customer number of the invoice subscription. |
Processing Batch Invoices for Argentina
This section provides an overview of batch invoice processing for Argentina and discusses how to set processing options for PO - Invoice Batch Processor - ARG (R76A03BZ).
Understanding Invoice Batches for Argentina
In addition to transferring information from the F03B11Z1 and F0911Z1 tables to the F03B11 and F0911 tables, the Invoice Batch Processor program transfers information from the Taxes - Tax Amounts by Invoice Suffix Batch Entry table (F76A19Z1) to the Taxes - Tax Amount by Invoice Suffix table (F76A19).
When you create invoices using an external system, you can transfer them to the JD Edwards EnterpriseOne Accounts Receivable system using the Batch Invoice Processor program (R03B11Z1A). Before you perform batch invoice processing, you need to write a custom program to copy the data from the external system to these tables:
Batch Invoices (F03B11Z1).
Journal Entry Transactions - Batch File (F0911Z1).
You must also copy data to the Taxes - Tax Amounts by Invoice Suffix Batch Entry table (F76A19Z1).
The F76A19Z1 table can be populated manually, in which case the batch process does not verify that the data (such as tax minimums, tax code validation, and so on) matches the data entered in the F03B11Z1 table. However, the batch process does verify that a tax area exists.
If you do not populate the F76A19Z1 table manually, the Batch Invoice Processor program obtains information from the country-specific customer information and then processes the information from the F03B311Z1, F0911Z1, and F76A19Z1 tables. The program then uploads that data to the F03B11, F0911, and F76A19 tables; and then creates a record for each invoice in the Invoice Total - ARG table (F76A09).
To process invoices batches for Argentina, you must set the processing options on the PO - Invoice Batch Processor - ARG program (R76A03BZ).
See Also
Setting Processing Options for PO - Invoice Batch Processor - ARG (R76A03BZ)
Processing options enable you to specify the default processing for programs and reports.
General
These processing options specify how the system processes batch invoices.
|
Issue Place |
Specify the place where the invoice or the shipment note is printed. |
|
Version |
This processing option is obsolete. |
|
Legal Number Duplicated |
Specify whether the system allows duplicate legal numbers. Values are: Blank: Do not allow duplicate legal numbers. 1: Allow duplicate legal numbers. |
RG 100
This processing option specifies whether invoices correspond to RG 100 (General Resolution).
|
RG 100 Invoices |
Specify whether the invoices that are created correspond to RG 100. Values are: Blank: Invoices do not correspond to RG 100. 1: Invoices correspond to RG 100. |
Minimum Control
This processing option specifies whether a minimum control for taxes is activated.
|
Control Minimum |
Specify whether to control a minimum amount if taxes are informed in the F76A19Z1 table. Values are: Blank: Control minimum amounts. 1: Do not control minimum amounts. |
Entering Manual Receipts for Argentina
This section provides an overview of manual receipts and discusses how to:
Set processing options for PO Receipt Entry (P76A103D).
Enter manual receipts for Argentina.
See Also
Understanding Manual Receipts
When you enter manual receipts for Argentina, you can manually enter the receipt reference number or have the system assign it. The receipt reference number is stored in the Reference field (RREF) of the F03B13 table.
You use the processing options for the PO Receipt Entry program (P76A103D) to control whether the receipt reference number is entered manually or automatically.
Forms Used to Enter Manual Receipts
|
Form Name |
FormID |
Navigation |
Usage |
|
Receipt Entry |
W03B102E |
Manual Receipts Processing (G03B12), Standard Receipts Entry. Click Add on the Work with Customer Receipts Inquiry form. |
Enter standard receipts. |
|
Additional Information |
W03B102I |
On the Receipt Entry form, select Additional Info from the Form menu. |
Assign a G/L offset other than UC to an unapplied receipt. |
|
Receipt Information |
W76A103DB |
On the Receipt Entry form, complete the fields to enter a standard receipt and then click OK. The system displays the Receipt Information form only if you have set up user preferences with a Localization Country code of AR (Argentina). |
Enter the receipt reference number or review the system-assigned receipt reference number. |
Setting Processing Options for PO Receipt Entry (P76A103D)
Processing options enable you to specify the default processing for programs and reports.
General
|
Receipt Number Duplication |
Specify whether the system verifies receipt number duplication by company. |
|
Receipt Number Display |
Specify whether the system displays the receipt number. |
|
Receipt Values Protection |
Specify whether receipt values are protected if the receipt has been printed. |
|
Automatic Receipt Number Assignment |
Specify whether the system assigns receipt number automatically. |
Entering Manual Receipts for Argentina
Access the Receipt Entry form.
To enter manual receipts for Argentina:
On Receipt Entry, complete the fields to enter a standard receipt and click OK.
The system displays the Receipt Information form.
If the processing options are set for manual entry of the receipt reference number, complete the Receipt Number field.
If the processing options are set for automatic entry of the receipt reference number, the system completes the Receipt Reference field.
Click OK.
|
Receipt Number |
Enter a number to use as secondary reference on the receipt. |
Reviewing Summarized Current Account Information for Argentina
This section provides an overview of summarized account information and discusses how to:
Review summarized account information.
Review the results of receipt entry.
Understanding Summarized Current Account Information
The system summarizes all of the documents that are associated with a receipt by document type. For example, if you have two R1 documents and two RU documents with a specific Reference number, the system lists each of these four documents if the Receipt Summarization option is cleared. If the Receipt Summarization option is selected, the system lists one line with the total of the two R1 documents and another line with the total of the two RU documents.
See Also
Working with Customer Ledger Information
Forms Used to Review Account Information
|
Form Name |
FormID |
Navigation |
Usage |
|
Work with Customer Ledger Inquiry |
W03B2002A |
Customer Invoice Entry (G03B11), Customer Ledger Inquiry |
Locate invoices. |
|
W76A2002A |
On the Work with Customer Ledger Inquiry form, select Regional Info from the Form menu. You must have the Localization Country Code in user preferences set to AR (Argentina) to access this form. |
Review the sum of all the A/R Drafts (document type R1) and Unapplied Receipts (document type RU) that have the same receipt number. The receipt number is saved in the Reference field (RREF) of Receipts Header table (F03B13). |
|
|
Receipt Details |
W76A2002E |
On the Work with Customer Ledger Inquiry form, select a paid invoice record and then select Receipt/Draft Dtls (receipt/draft details) from the Row menu. |
Verify that you applied a receipt to the correct invoices or view the current open amount for the customer. |
Reviewing the Summarized Account Information
Access the Work with Customer Ledger Inquiry form.
To review summarized current account information, select the Receipt Summarization option and then click Find.
Reviewing the Results of Receipt Entry
Access the Receipt Detail form.
If more than one receipt is applied to a single invoice (for partial payments), the system displays all receipts.
Creating Receipt Records Automatically for Argentina
This section provides an overview of uploading automatic receipts, lists the forms used to review and revise receipt information, and discusses how to set processing options for PO - Update Receipt Register from Electronic Input (R76A551D).
See Also
Creating Receipt Records Automatically
Understanding How to Upload Automatic Receipts for Argentina
In addition to uploading information to the F03B13Z1 table, you must upload country-specific information about the receipts to the Receipt Header Argentine Tag File Batch Input table (F76A60Z1). To do this upload, create identically named versions of the Update Receipts Header program (R03B551) and the PO - Update Receipt Register from Electronic Input program (R76A551D).
Forms Used to Review and Revise Receipt Information
|
Form Name |
FormID |
Navigation |
Usage |
|
Work with Electronic Receipts Input |
W03B121A |
Automated Receipts Processing (G03B13), Review Electronic Receipts. |
Locate and delete electronic receipt records in the F03B13Z1 table. |
|
W76A03B0A |
On the Work With Electronic Receipts Input form, select a receipt in the detail area, and then select Regional Info from the Row menu. You must have the Localization Country Code in user preferences set to AR (Argentina) to access this form. |
Review and revise country-specific receipt information for Argentina. |
Setting Processing Options for PO - Update Receipt Register from Electronic Input (R76A551D)
Processing options enable you to specify the default processing for programs and reports.
General
|
Duplicated by Company |
Specify whether the system allows you to enter duplicate receipt numbers by company. Values are: Blank: Do not allow duplicate receipt numbers by company. 1: Allow duplicate receipt numbers by company. |
|
Automatic Assignment |
Specify whether the system performs automatic assignment. |
|
Document Type |
Specify the document type for receipts. |
Working With Delinquency Fees in Argentina
This section provides an overview of delinquency fees for Argentina and discusses how to set the processing options for PO Interest Invoice (R76A03B2).
See Also
Processing Delinquency Notices and Fees
Understanding Interest for Delinquent Fees for Argentina
You can run the Generate Delinquency Fees program (R03B525) to generate debit memos for the interest that has accrued during the time that an invoice is delinquent. You must set up the Late Payment Delinquency Fees processing option on the Generate Delinquency Fees program to calculate late payment delinquency fees. You must also set up the PO Interest Invoice program (R76A03B2) with the same version name as the version of the Generate Delinquency Fees program that you are running.
Generating debit memos for interest fulfills the legal invoice issuance requirements of Administraciόn Federal de Ingresos Público (AFIP).
Setting Processing Options for PO Interest Invoice (R76A03B2)
Processing options enable you to specify the default processing for programs and reports.
General
|
1. Issue Place |
Specify the issue place. |
RG 100
|
1. RG 100 Processing |
Specify whether the invoices that you enter correspond to general resolution 100 (RG 100) regulations. Values are: Blank: Invoices do not correspond to RG 100 regulations. 1: Invoices correspond to RG 100 regulations. |
Purging Invoice Transactions for Argentina
This section provides an overview of the Purge Invoice Transactions program.
Understanding the Purge Invoice Transactions Program
When you purge invoice transactions, the system uses this criteria when determining which invoices to purge:
The invoice G/L date must be equal or prior to before the date entered in the processing options for the Purge Invoice Transactions program.
The invoice must be posted.
The invoice must be paid.
The invoice must have no open amount.
After the system completes the purge process, you might want to defragment the affected tables and rebuild the table indices. Contact the database administrator for more information about this process.
See Also