(ARG) Working With Sales Order Processing for Argentina

This chapter discusses how to:

• Enter sales orders for Argentina.

• Review sales order information.

• Verify tax calculations.

• Print invoices.

• Print shipment notes.

• Work with prenumbered documents.

• Update customer sales.

• Purge sales orders for Argentina.

Entering Sales Orders for Argentina

This section provides an overview of entering sales orders for Argentina, lists prerequisites, and discusses how to set processing options for PO Sales Order Entry (P76A4210).

See Also

Entering Sales Orders

Understanding Sales Order Entry for Argentina

In some situations, you might need to enter a credit order or another sales order that corresponds to a previous sales order which has already been associated with an invoice. For example, you might need to create an invoice for something that was missing from the original sales order, or you might need to create an invoice for a larger amount. In this situation, you can enter a new sales order and associate it with an existing invoice by using either the internal number or the legal number of the invoice, which enables the system to consider the tax calculations from the previous invoice.

Note. Any changes made to the order affect the whole order. All documents that are associated with the order are affected by the change. You are responsible for any changes made.

Prerequisites

Before you complete the tasks in this section:

• Review the steps for entering a standard sales order.

• Set up corresponding versions of the Sales Order Entry (R4210) program and the PO Sales Order Entry (P76A4210) program.

Forms Used to Enter Sales Orders for Argentina

Setting Processing Options for PO Sales Order Entry (P76A4210)

Processing options enable you to specify the default processing for programs and reports.

NC/ND Related

Reviewing Sales Order Information for Argentina

This section discusses how to review sales order information.

See Also

Reviewing Customer and Sales Information

Forms Used to Review Sales Order Information

Reviewing Sales Order Information for Argentina

Access the Sales Orders Inquiry by Legal Number form.

Note. The system displays this form only if you have set up the user preferences with a Localization Country code of AR (Argentina).

Shipment Note Legal Number	Enter a 15 position code that is reserved for the user.
Invoice Legal Number	Record reference numbers, such as the supplier's bid document number, quote document, sales order, work order, or job number.

Reviewing Tax Calculations for Argentina

This section lists a prerequisite and discusses how to review tax calculations.

Prerequisite

For the tax calculations to appear, the Sales Order Taxes at Order Level option on the Tax Rules Revisions form must be turned on.

Forms Used to Review Tax Calculations

Reviewing Tax Calculations for Argentina

Access the Legal Tax Amount Detail form.

Important! For the tax calculations to appear, the Sales Order Taxes at Order Level option on the Tax Rules Revisions form must be turned on.

See Setting Up Tax Rules.

Printing Invoices for Argentina

This section provides an overview of the Invoice Print program, lists prerequisites, and discusses how to set processing options for PO Invoice/Shipment Note Print (R76A565).

In the JD Edwards EnterpriseOne Sales Order Management system, the process of printing invoices has been modified to comply with Argentine legal requirements.

See Also

Invoicing

Understanding the Invoice Print Program for Argentina

You can use the Invoice Print program (R42565) to print invoices that comply with the legal requirements for printing, numbering, and taxes as stipulated on General Resolution 1415.

Note. The F4211 table contains the legal number of the invoice in the Reference 2 field (VR02).

The Invoice Total - ARG - 03B table (F76A09) contains one record for each invoice and contains the legal number of the invoice in the Supplier Invoice Number field (VINV). This table also contains the tax total; the invoice total with taxes; and, depending on the order line type, the accounts receivable self-withholding tax code in the Category Code - Address Book 18 field (AC18).

The Taxes - Tax Amounts By Sales Order Line - ARG - 03B table (F76A18) contains one record for each line and tax code.

Table F76A09 controls the reprinting process.

The invoice format shows the taxes in the body of the document, one below the other and in accordance with tax code definitions. The description of the invoice taxes is obtained from the Description 01 field of UDC 76A/B3.

During invoice printing, the system prints an error report if it detects that mandatory parameters, such as legal numbering, are missing.

Note. Do not select invoice summarization.

Printing Pro Forma Invoices

Printing pro forma invoices enables you to print invoices in proof mode so that you can see a printed copy of all the invoices that are generated before the current billing without updating tables or legal numbers.

Printing pro form invoices differs from the standard invoice print process in these ways:

• No legal number is generated.

• Next numbers for accounts receivable are not updated.

• No records are generated in the F76A09 table or the F76A18 table.

To print pro forma invoices, set the first processing option on the PO Invoice/Shipment Note Print program to run in proof mode, and set the processing options on the Invoice Print program to prevent next status update and accounts receivable number assignment.

Prerequisites

Before you complete the tasks in this section:

• Set up identically named versions of the Print Invoices program and the PO Invoice/Shipment Note Print program, and set up the processing options for these programs.

• Verify that the XJDE0001 version of the Print Invoice/Shipment Note - ARG - 42 program (R76A566) exists. Do not modify the data selection of this version.

• Verify that the ZJDE0001 version of the Generate Invoice/Shipment Note WF - ARG - 42 program (R76A567) exists. Do not modify the data selection of this version.

• Verify that the sales orders have a status code for invoice printing.

• Verify the next legal number setup for companies and issue places in the Legal Next Numbers program (P76001A).

• Verify the configuration of RG100.

  See Setting Up Print Authorization Codes for Argentine Suppliers.

• Verify the tax setup.

See Also

Running the Print Invoices Program

Setting Processing Options for the Print Invoices Program (R42565)

Setting Processing Options for PO Invoice/Shipment Note Print (R76A565)

Processing options enable you to specify the default processing for programs and reports.

General

These processing options control whether the system prints shipment notes and invoice location, runs in final mode, prints lot numbers, and defines the maximum print lines per page.

Default

These processing options specify the status codes used for invoices and shipment notes when an error is detected.

Receipt Invoice

These processing options control global print messages in the invoice receipt footer.

Shipment Note

These processing options control the conversion units of measure for weight and volume.

RG 100

This processing option controls whether the you are entering a voucher corresponding to RG 100.

Perception

These processing options control whether to print the report and which version to use.

Transportation

These processing options control whether to use transportation and if you want to print Seals.

Bulk

This processing options controls the type of temperature information printed on the shipment note.

RG 889

This processing options controls whether the Autoprinter information in the shipment note corresponding to RG 889.

Carrier

This processing option controls whether to print carrier information.

Credit Invoice

These processing options control whether credit invoices are generated and the number of copies to print.

Printing Shipment Notes for Argentina

This section provides overviews of printing shipment notes and printing shipment notes according to RG 889; and lists prerequisites. ,

In the JD Edwards EnterpriseOne Sales Order Management system, the process of printing shipment notes has been modified to comply with Argentine legal requirements.

Understanding Shipment Note Print for Argentina

You can use the Invoice Print program to print shipment notes that include legal numbering and printing formats that comply with General Resolution 1415.

Note. The F4211 table contains the legal number of shipment notes in the User Reserved Reference field (URRF) and the date of the shipment note in the User Reserved Date field (URDT).

You can reprint shipment notes.

The total weight and volume of items to be shipped is printed on the shipment note. The units are converted to the units of measurement that are specified in the processing options, which requires that all possible and required conversions be set in the general units of measurement table (UDC 00/UM).

If some of these conversions have not been included in the table, the affected item is printed on the shipment note with asterisks in the weight and volume fields, and the item is not added to the shipment note's total.

During shipment note printing, the system prints an error report if it detects that mandatory parameters, such as legal numbering, are missing.

Understanding Shipment Note Print According to RG 889

General Resolution 889/00 implements changes to the way shipment notes are printed by the responsible registered parties. The letter X that is used to identify the shipment note is replaced by the letter R, and the legal document type 39 changes to 91. The Print Authorization Code (CAI) must also appear on shipment notes.

According to Art. 3, those shipment notes, equivalent documents, or both, that were printed on or before September 30^th, 2000, and issued by the registered parties on the VAT can be used until the 28^thof February, 2001, or until none is left, whichever happens sooner. After this time, unused shipment notes must be clearly marked with VOID to discontinue their use.

To set up RG 889, complete these tasks:

1. Add these values to UDC 76/B1:

   R: Remito

   X: Shipping Note

2. Add these values to UDC 76A/B8:

   R: Remito

   X: Shipment Group

3. Add this value to UDC 76/DT:

   91: Remito

4. Relate the desired document type with legal document type 91 and the letter R.

5. Define the numbering for legal document type 91 for the issue place and company.

6. Enter the CAI for legal document type 91 for the desired company and issue place.

7. Assign the letter R for shipment groups to the tax groups.

8. Complete the processing option on the RG 889 tab for the PO - Invoice/Shipment Note Print - ARG - 42 program to specify that the shipment note being generated falls under RG 889 and that the CAI number should be printed.

Prerequisites

Before you complete the tasks in this section:

• Set up identically named versions of the Print Invoices program and the PO Invoice/Shipment Note Print program, and set up the processing options for these programs.

• Verify that the processing options for the PO Invoice/Shipment Note Print program are set to print shipment notes.

• Verify that the processing options for the Print Invoices program are set so that status is not updated and accounts receivable numbers are not generated.

• Set up the XJDE0001 version of the Print Invoice/Shipment Note - ARG - 42 program. Do not modify the data selection of this version.

• Set up the ZJDE0001 version of the Generate Invoice/Shipment Note WF - ARG - 42 program. Do not modify the data selection of this version.

• Verify that the sales orders have a status code for shipment note printing.

• Verify the next legal number setup for companies and issue places in the Legal Next Numbers program (P76001A).

See Also

Setting Up Legal Numbering for Argentina

Entering the CAI Number

Setting Up Tax Groups

Working with Prenumbered Documents for Argentina

This section provides an overview prenumbered documents and discusses how to:

• Set processing options for Invoice Print (P76A715).

• Set processing options for Invoice Void (P76A725).

• Verify legal numbers.

• Void printed invoices.

• Unlock legal numbering.

• Void a shipment note.

• Reprint documents.

Understanding Prenumbered Documents

The JD Edwards EnterpriseOne Sales Order Management system enables companies that are not autoprinters to work with prenumbered invoices and shipment notes.

When prenumbered documents are required, you can:

• Hide data that already exists in the preprinted form.

• Generate voided legal numbers for pages other than the first page.

• Void a printed invoice (new billing) for open orders.

• Void a shipment note.

• Unlock legal numbering.

Verifying Legal Numbers

You can use the Invoice Print program to verify that the legal number which the system assigns to the invoice and shipment notes matches the preprinted form.

Note. If the printing company is an autoprinter, do not run the process twice at the same time for the same company, issue place, and document type.

Printing on Preprinted Forms with Page Breaks

The system uses the next legal number of an invoice (for the same company, issue place, and document type) when the invoice program detects a page break. This situation ensures that the legal numbers that are assigned by the system and the preprinted forms match.

You can also hide some of the fields, such as company information, invoice letter, and other data that are already included in the preprinted invoice.

The system creates a record in the F76A09 that contains the invoice internal number and type of document for each invoice, as well as a record for each legal number that is void. The Processed (Y/N) field (PRCS) of these records has a value of Y (for reclassified). A legal number is used for shipment notes; no records are created in the table.

The S.O. Detail Ledger File table (F42199) also saves the legal numbers of shipment notes as a backup.

Voiding Printed Invoices

You can void invoices if they are still open and are not records of voids. You can query the F76A09 table to determine which invoices can be voided.

When you void an invoice, the system makes these table changes for each of the voided records:

• In the F4211 table, the system clears these fields:

• Document (Voucher, Invoice, and so forth) (DOC).

• Document Type (DCT).

• Document Company (KCO).

• Reference 2 (VR02).

• Date - Invoice (IVD).

• In table F4211, the value from Status Code - Next field (NXTR) is moved to the Status Code - Last (LTTR), and the Status Code - Next field (NXTR) is populated with the value from the Status Code - Next - Invoice processing option from the Invoice Void program.

• In table F76A09, the invoice has a void status and the amounts are zero. The value in the Document Type field (DCT) is changed to # and the Date - For G/L and Voucher - Julian field (DGJ) is populated with the date on which the invoice was voided. The Processed (Y/N) field (PRCS) is changed to Y.

• The corresponding tax records are cleared from the F76A18 table.

After you void an invoice, you can print the invoice for the sales order again on a preprinted form.

Unlocking Legal Numbering

You unlock the invoicing process whenever a failure occurs in the system, or when you want to invoice a company or issue place more than once.

Voiding Shipment Notes

You can use the Shipment Note Void program (P76A725) to void shipment notes that have been previously generated.

After you void a shipment note, you can print the shipment note for the sales order again on a preprinted form and re-issue it.

When you void a shipment note, the system makes these table changes for each of the voided records:

• In the F4211 table, the system clears these fields:

• User Reserved Reference (URRF)

• User Reserved Date (URDT)

• In table F4211, the Status Code - Next field (NXTR) is populated with the value from the Status Code - Next - Shipment processing option from the Shipment Note Void program (P76A725).

Reprinting Documents

You can reprint invoices, shipment notes, and perception certificates.

The word Reprint appears at the bottom of the reprinted invoices and the shipment notes. The reprinted documents are exact copies of the original documents.

Forms Used to Work with Prenumbered Documents

Setting Processing Options for Invoice Print (P76A715)

For programs, you can specify options such as the default values for specific transactions, whether fields appear on a form, and the version of the program that you want to run.

Legal Number

These processing options control default information used for transaction entries, the DGI (Direccion General Impositiv) transaction document type, whether you are printing a shipment note, and whether legal numbers can be changed before printing.

Invoice Print

This processing option controls the version of the Invoice Print program used by the system.

Setting Processing Options for Invoice Void (P76A725)

Processing options enable you to specify the default processing for programs and reports.

Status

These processing options control the next step in the order process for the invoice and shipment.

Verifying Legal Numbers

Access the Prenumbered Invoice/Shipment Note Print form.

Voiding Printed Invoices

Access the Work With Invoice Reprint form.

Unlocking Legal Numbering

Access the Work With Prenumberd Invoice/Shipment Note Print form.

Voiding a Shipment Note

Access the Work With Shipment Note Reprint form.

Reprinting Documents

Access the Reprint Invoice Print WF - ARG form.

Updating Customer Sales for Argentina

This section provides an overview of updating customer sales and discusses how to update customer sales.

See Also

Updating Customer Sales

Understanding Updating Customer Sales for Argentina

You run Update Customer Sales as the last step in sales order processing to update, verify, and post daily sales information. When you run this program, the system transfers the legal numbers of the invoices and the taxes that are generated during the billing process in the JD Edwards EnterpriseOne Sales Order Management system to the JD Edwards EnterpriseOne Accounts Receivable system.

The Update Customer Sales program updates the Taxes - Tax Amount by Invoice Suffix table (F76A19). The accounts receivable invoice taxes are saved in the Taxes - Tax Amounts by Sales Order Line (F76A18) table.

Note. Detailed end of day processing is not supported. Verify that the processing options are set to summarize entries.

Data Selection for Update Customer Sales

This data selection prevents the system from processing any unbilled lines and ensures that all of the lines of the invoice are included, regardless of their status:

Updating Customer Sales for Argentina

Select End of Day Processing (G4213), Update Customer Sales.

Purging Sales Orders for Argentina

This section provides an overview of the purge process for Argentinean sales orders and discusses how to run the Invoice Total Purge - Argentine program.

See Also

Purging Data

Understanding the Purge Process for Argentinean Sales Orders

The Invoice Total Purge -Argentine program (R76A09P) purges the localized tables and saves their information in new tables. The program first verifies that the records in the Invoice Total table (F76A09) correspond to records with a next status of 999 in the F4211 table. The program then purges the records from these tables:

• Invoice Total (F76A09).

• Taxes - Tax Amounts by Sales Order Line (F76A18).

• Credit Invoice Header (F76A21).

• Credit Invoice Detail (F76A22).

• Credit Invoice Withholding (F76A23).

• Header & Footer Invoice/Shipment Note History WF (F76A0209).

• Detail Lines Invoice/Shipment Note History WF (F76A0219).

The program saves the purged information to these tables:

• Invoice Total Purge (F76A09P).

• Taxes - Tax Amounts Sales Order Line Purge (F76A18P).

• Credit Invoice Header Purge (F76A21P).

• Credit Invoice Detail Purge (F76A22P).

• Credit Invoice Withholding Purge (F76A23P).

• Header/Footer Inv./Shipment Note History WF Purge (F76A020P).

• Detail Lines Inv./Shipment Note History WF Purge (F76A021P).

  Note. If the program does not find records in the F4211 table that correspond to records in the F76A09 table, the program assumes that these records have been moved to the Sales Order History File table and eliminates the records.

After you run the Invoice Total Purge -Argentine program (R76A09P), run these purge programs:

• Sales Header Purge (F4201) (R4201P).

• Sales Order Detail (F4211) (R4211P).

  Note. The purge processes always run in final mode.

Running the Invoice Total Purge - Argentine Program

Select Processes (G76A03B1), Invoice Total Purge - Argentine.