Administering Oracle Email Marketing On Demand >

Managing Email Marketing Libraries

An Email Marketing library can include:

Documents. Documents such as text files, Microsoft Word files, PDF files, and other types of files. When authors create emails, they can include links to these documents by clicking the New Hyperlink icon in the HTML editor.
Email Templates. HTML documents that Email Marketing authors can load into the editor and use as templates for their marketing emails. When authors create emails, they can load a template by clicking the Open icon in the HTML editor, and then use the editor to modify the template as necessary.
Images. Graphics in JPG or GIF format that Email Marketing authors can include in their marketing emails. When authors create emails, they can include these graphics by clicking the Picture icon in the HTML editor.

NOTE:  Before loading documents into a library, you must create them using the appropriate application. Before loading images into a library, you must create them using any graphics program and save them in JPG or GIF format. Before loading email templates into a library, you must create them, as described in Creating Email Marketing Templates.

You can also view and delete files in libraries.

NOTE:  The Search Library page automatically performs a wildcard search; using an asterisk (*) is not necessary.

To add files to the Email Marketing library

In the Email Marketing Administration page, click Hosting Library.
In the Hosting Library list, from the drop-down list, choose Documents, Images, or Email Templates.
Click New.
In the Library Edit page, complete the fields, as described in the following table.

Field	Comments
File	Click the Browse button and choose a file on your computer that you want to add to the library. NOTE:  Individual files that you upload to the library can be no larger than 10 MB each.
Name	Enter the name for this file that is displayed to authors of marketing emails.
Folder	Enter the name of the folder where this file is stored. If this folder does not exist, the application creates it. If it does exist, the application uses the existing folder. NOTE:  Folder names cannot contain spaces.
Type	Select the type of file that you are adding: a document, image, or email template.

Click Save to save this entry and return to the Hosting Library page, or click Save and New to save this entry and add another new entry.

You can delete a file from the Email Marketing library.

To delete a file from the Email Marketing library

In the Email Marketing Administration page, click Hosting Library.
In the Hosting Library list, from the drop-down list, choose Documents, Images, or Email Templates.
Click the Del hyperlink in the file's record.

You can view a file in the Email Marketing library.

To view a file in the Email Marketing library

In the Email Marketing Administration page, click Hosting Library.
In the Hosting Library list, from the drop-down list, choose Documents, Images, or Email Templates.
Click the View hyperlink in the file's record.

Security of Files Stored in the Email Marketing Library

Be aware that files stored in the Email Marketing library are hosted on a public Web server. This ensures that files such as images, documents, and PDFs are available to your intended recipients from within the emails you send. For example, if your email template references any graphics that are hosted on the Email Marketing library, those images are fetched from the Email Marketing Web Server and displayed to the receiving recipient's email. Storage of files in this manner can mean that it is possible for recipients and nonrecipients to access these files. These files can be visible before and after an email campaign is launched. Be aware that the images hosted in the Email Marketing Web Server do not allow directory listing of the files. Files that you put in the Email Marketing library are stored in the Email Marketing Web Server until you delete them.

If you want to send secure communications to your contacts, send an email which contains a link for the recipient to log in to a secure server to view the content.