This chapter provides overviews of Déclaration Unifiée des Cotisations Sociales (DUCS) reporting, Déclaration Automatisée des Données Sociales Unifiée (DADS-U) reporting, Global Payroll rules for DADS, and DADS data structures, and discusses how to:
Set up DUCS information.
Set up DADS extraction.
Note. The DUCS and DADS data norms change frequently. The sample DUCS and DADS data structures and records in this PeopleBook are valid as of late 2009. They may be superseded by future updates to the DUCS and DADS data norms.
Global Payroll for France enables you to create files following the DUCS norm (V4.2 COPLAT) for submitting social security contribution information to government agencies. With Global Payroll for France, you can generate the following reports, declarations, and payments:
URSSAF monthly, quarterly, and yearly declarations—Tableau Récaptiulatif des Cotisations (TRC)—including Versement en Lieu Unique (VLU).
ASSEDIC monthly, quarterly, and yearly declarations—Bordereau de Déclaration Annuelle (BDA)—including Paiement Groupe (PG).
ARRCO and AGIRC monthly, quarterly, and annual reports.
Electronic payments for each declaration.
Rather than having each establishment declare and pay its contributions to the URSSAF offices in each of its locations, a company can arrange to file the VLU. That way, a company can submit one report to the URSSAF office near its headquarters, on behalf of its establishments. Similarly, a company can arrange to file PG with ASSEDIC.
Note. To conform with the DUCS norm, these declarations are submitted in electronic files—with the exception of the annual BDA and TRC, which are paper reports.
See Also
Defining ARRCO, AGIRC, and Contingency Fund Contributions
Defining ASSEDIC Contributions
The DUCS extraction is based on amounts calculated in Global Payroll. At the end of the payroll calculation process, the REP AR DU CONTS array reads the DUCS contributions setup information and runs the REP FM DU CONTS formula for each contribution included in the DUCS contributions setup information. Upon resolution, it writes the data to the REP WA DU CONTS writable array. This data is used in the DUCS extraction that uses the GPFR_DUCS_WA record.
The PeopleSoft system provides the means for preparing DADS. DADS setup is based on the rules delivered in Global Payroll for France and following the Unified DADS (DADS-U) norm, and it can be modified to fit your particular needs.
The amounts to be declared in the DADS file must be stored in Global Payroll results. Some elements—those beginning with the prefix DAS—have been created for the DADS (for example, DAS VR BASE TAX SAL1) and are stored in the payroll results. Some elements, already present in the payroll results, are declared in the DADS, for example, URS FM BASE A, which retrieves the URSSAF funding base limited to the A ceiling.
You can update the provided Not Maintained formulas to populate these accumulators in situations not managed by the PeopleSoft system. This table lists the formulas to populate these accumulators that are delivered with the PeopleSoft system but not maintained:
PeopleSoft Formula |
Customer Formula |
Function |
DAS FM BASE EXO |
DAS FM BASE EX UTI |
Used to update the accumulators DAS AC BASE BR EXO and DAS AC BASE PL EXO. |
DAS FM BASE PL SPE |
DAS FM BASE PL UTI |
Used to update the accumulator DAS AC BASE PLF SP. |
DAS FM BASE SPECIF |
DAS FM BASE SP UTI |
Used to update the accumulator DAS AC BASE BRT SP. |
DAS FM SOMMES ISOL |
DAS FM SOM ISO UTI |
Used to update the accumulators DAS AC SI BRUTES and DAS AC SI PLAFONNE. |
Two writable arrays are delivered by PeopleSoft: DAS WA SITUAT S41 and DAS WA SITUAT S45.
DAS WA SITUAT S41
This writable array is used for determining the changes in S41 situations. The S41 situations in the DADS file correspond to periods of time during which the employee parameters remain identical. For each payroll segment calculated, an entry is created in the WA record. If a value stored in the writable array changes from one segment to the next, it may cause a change of situation in the DADS declaration.
DAS WA SITUAT S45
This writable array is used to prepare the declarations for contingency funds. The values stored in the array are used to populate the S45.G01.01 records. The writable array is populated based on the mandatory contingency contributions calculated for Executive and Acting Executive. For specific contingency contributions implemented by customers, the logic implemented for the mandatory contributions must also be implemented. The different elements stored in the writable array must be populated based on the contingency contributions parameter. Once these elements are populated, DAS WA SITUAT S45 must be called in order to store the information for the later extraction. Users must ensure that this array is called for each contingency fund to be declared for one employee. This can be set up by using a post-process formula that calls DAS WA SITUAT S45 in the definition of the contingency contributions or by inserting the writable array in a section, after each contingency contribution.
The PeopleSoft system provides all the structures and records included in the DADS-U requirement book. Some of these structures or records apply to unsupported industries or rules; they are defined as inactive. The inactive records (included in active structures) can be modified and declared depending on the setup that you create to populate them. The population of the records depends on several data sources. Some are directly computed by the DADS processes, while some others come from the Global Payroll Results table.
To set up DUCS information, use the DUCS Definitions FRA (GPFR_DUCS), DUCS Contacts FRA (GPFR_DUCS_CONTACT), AF DUCS Contributions FRA (GPFR_DUCS_CONTS), DUCS Types FRA (GPFR_DUCS_PARAM0), and DUCS Parameters FRA (GPFR_DUCS_PARAM1) components.
This section provides an overview of DUCS setup and discusses how to:
Review declaration codes for DUCS types.
Review identifier qualification parameters.
Review declaration type parameters for DUCS types.
Review contribution family parameters.
Review amount contribution type parameters.
Review pay mode, bank account, and reference type parameters.
View contribution specifics.
Map address fields.
Record DUCS contacts.
Enter address and phone information for DUCS contacts.
Define the DUCS structure.
Create a DUCS file by running a batch program, in which the system searches and compiles relevant data, writes it to a specific table, and then creates a flat file and a control report. If needed, you can change the payment before posting the file.
There are three kinds of setup:
Basic setup.
For this setup, you use the delivered DUCS Types page and the DUCS Parameters component as follows:
Define each DUCS type on the DUCS Types page.
Define DUCS parameters in the DUCS Parameters component.
Contributions setup.
The DUCS Contributions page shows the BRC rows.
Organization setup.
This setup involves the DUCS Contacts component and the DUCS Definition page. The PeopleSoft system does not provide this data because it depends on the organization of each company.
Define all DUCS contacts, recipients, transmitters, informants, editors, and establishments in the DUCS Contacts component.
Assign these contacts their specific roles on the DUCS Definition page.
This is where the report information is connected with the transmission and banking information. Transmission of payment is done using the source bank information that you establish in the system.
Page Name |
Definition Name |
Navigation |
Usage |
GPFR_DUCS_PARAM0 |
Set Up HRMS, Product Related, Global Payroll & Absence Mgmt, Social Security / Insurance, DUCS Types FRA, DUCS Types FRA |
View declaration codes for each DUCS type in the system and establish new ones. Reference these DUCS types when preparing and generating DUCS files. The information on this page is delivered and maintained by the PeopleSoft system. |
|
GPFR_DUCS_PARAM1 |
Set Up HRMS, Product Related, Global Payroll & Absence Mgmt, Social Security / Insurance, DUCS Parameters FRA, Identifier Code |
View the parameters of the identifier qualification code used in the Contact table. The information on this page is delivered and maintained by the PeopleSoft system. |
|
GPFR_DUCS_PARAM2 |
Set Up HRMS, Product Related, Global Payroll & Absence Mgmt, Social Security / Insurance, DUCS Parameters FRA, Declaration Type |
Set declaration type parameters for each DUCS type. The information on this page is delivered and maintained by the PeopleSoft system. |
|
GPFR_DUCS_PARAM3 |
Set Up HRMS, Product Related, Global Payroll & Absence Mgmt, Social Security / Insurance, DUCS Parameters FRA, Contributions |
Set parameters for the contribution family. The information on this page is delivered and maintained by the PeopleSoft system. |
|
GPFR_DUCS_PARAM4 |
Set Up HRMS, Product Related, Global Payroll & Absence Mgmt, Social Security / Insurance, DUCS Parameters FRA, Amounts Types |
Set the parameters for the amount contribution type. The information on this page is delivered and maintained by the PeopleSoft system. |
|
GPFR_DUCS_PARAM5 |
Set Up HRMS, Product Related, Global Payroll & Absence Mgmt, Social Security / Insurance, DUCS Parameters FRA, Pay Informations |
Set the parameters for pay mode, bank account, and reference type. The information on this page is delivered and maintained by the PeopleSoft system. |
|
GPFR_DUCS_COT |
Set Up HRMS, Product Related, Global Payroll & Absence Mgmt, Social Security / Insurance, DUCS Contributions FRA, DUCS Contributions FRA |
View the contribution specifics for each recipient: URSSAF, ASSEDIC, and AGIRC or ARRCO. The PeopleSoft system provides contribution information for these contribution families. If you create or remove contributions to the payroll calculation, you need to modify the DUCS contribution setup. This page does not apply to contingency contributions. |
|
GPFR_DUCS_ADDRESS |
Set Up HRMS, Product Related, Global Payroll & Absence Mgmt, Social Security / Insurance, Address Mapping FRA, Address Mapping FRA |
Define a correspondence between PeopleSoft address fields and DUCS address records. |
|
GPFR_DUCS_CONTACT |
Set Up HRMS, Product Related, Global Payroll & Absence Mgmt, Social Security / Insurance, DUCS Contacts FRA, Contact Definition |
Record the list of contacts for DUCS. Specify the role of these contacts on the DUCS Definition page. |
|
GPFR_DUCS_CONTACT1 |
Set Up HRMS, Product Related, Global Payroll & Absence Mgmt, Social Security / Insurance, DUCS Contacts FRA, Address and Phone |
Enter address and phone information for DUCS contacts. |
|
GPFR_DUCS |
Set Up HRMS, Product Related, Global Payroll & Absence Mgmt, Social Security / Insurance, DUCS Definitions FRA, DUCS Definitions FRA |
Define how establishments are used in creating DUCS. |
|
GPFR_DUCS_OVR_RATE |
Set Up HRMS, Product Related, Global Payroll & Absence Mgmt, Social Security / Insurance, DUCS Override Rates FRA, DUCS Override Rates FRA |
Override a DUCS rate. |
Access the DUCS Types FRA page (Set Up HRMS, Product Related, Global Payroll & Absence Mgmt, Social Security / Insurance, DUCS Types FRA, DUCS Types FRA).
Declaration Code |
Displays the declaration code. Valid values are 901 for URSSAF, 902 for ASSEDIC, and 903 for AGIRC and ARRCO. |
Description |
Displays the description associated with the declaration code. |
Regularizations |
Select the type of method to use for retroactive changes. Values are: Additive: The regularization amount is added to the current declaration period. The retroactively recalculated period is not changed. Rectificative: The regularization amount is declared in a separate record in the DUCS`declaration.. Note. The regularization method to be used is defined by each organization. You must contact the organizations receiving these declarations to determine which method to use. The rectificative declaration is only available with DUCS norm 4.2. |
Access the DUCS Parameters FRA - Identifier Code page (Set Up HRMS, Product Related, Global Payroll & Absence Mgmt, Social Security / Insurance, DUCS Parameters FRA, Identifier Code).
Identifier Qualification
Identifier Type |
Displays the identifier types: SIRET: References a previously set up establishment. Other: References any other legal entity. |
Identifier Code |
Displays the identifier code: 5 for SIRET, and ZZZ for other. |
Access the DUCS Parameters FRA - Declaration Type page (Set Up HRMS, Product Related, Global Payroll & Absence Mgmt, Social Security / Insurance, DUCS Parameters FRA, Declaration Type).
Multi Establishments (multiple establishments) |
This option is selected if multiple establishments are allowed. This occurs for VLU filed with URSSAF and PG filed with ASSEDIC. |
This table lists the combinations of DUCS type and file type that the PeopleSoft system provides:
DUCS Type |
File Type |
Description |
URSSAF |
913 |
BRC with no VLU |
URSSAF |
914 |
BRC with VLU |
URSSAF |
915 |
TRC with no VLU |
URSSAF |
916 |
TRC with VLU |
ASSEDIC |
920 |
ADV for one establishment |
ASSEDIC |
921 |
ADV for several establishments |
ASSEDIC |
922 |
BDA for one establishment |
ASSEDIC |
923 |
BDA for multiple establishments |
AGIRC/ARRCO/Other |
930 |
Quarterly declaration |
AGIRC/ARRCO/Other |
931 |
Monthly declaration |
AGIRC/ARRCO/Other |
932 |
Annual declaration |
Access the DUCS Parameters FRA - Contributions page (Set Up HRMS, Product Related, Global Payroll & Absence Mgmt, Social Security / Insurance, DUCS Parameters FRA, Contributions).
This table lists the combinations of DUCS type and Contribution Family that the PeopleSoft system provides:
DUCS Type |
Contribution Family |
Description |
URSSAF |
905 |
URSSAF |
ASSEDIC |
906 |
ASSEDIC |
AGIRC/ARRCO/Other |
907 |
AGIRC |
AGIRC/ARRCO/Other |
908 |
ARRCO |
AGIRC/ARRCO/Other |
912 |
AGFF |
AGIRC/ARRCO/Other |
950 |
APEC |
Access the DUCS Parameters FRA - Amounts Types page (Set Up HRMS, Product Related, Global Payroll & Absence Mgmt, Social Security / Insurance, DUCS Parameters FRA, Amounts Types).
This table lists the Contribution Type values that the PeopleSoft system provides:
Description |
|
920 |
URSSAF Gross |
921 |
URSSAF A-Ceiling |
925 |
URSSAF Gross Minus (negative value) |
926 |
URSSAF A-Ceiling Minus (negative value) |
930 |
ASSEDIC Gross Plus (positive value) |
931 |
ASSEDIC Lump-Sum Plus (positive value) |
932 |
ASSEDIC Gross Minus (negative value) |
933 |
ASSEDIC Lump-Sum Minus (negative value) |
940 |
IRC Gross Plus (positive value) |
941 |
IRC Plus (positive value) |
942 |
IRC Lump-Sum Plus (positive value) |
948 |
IRC Fictitious Plus (positive value) |
950 |
IRC Gross Minus (negative value) |
951 |
IRC Minus (negative value) |
952 |
IRC Lump-Sum Minus (negative value) |
958 |
IRC Fictitious Minus (negative value) |
Access the DUCS Parameters FRA - Pay Informations page (Set Up HRMS, Product Related, Global Payroll & Absence Mgmt, Social Security / Insurance, DUCS Parameters FRA, Pay Informations).
Pay Mode |
Displays the pay mode. Valid payment descriptions are 20 (Check), 30 (Transfer), 31 (Automatic Deduction), and Z10 (Telepayment). |
Bank Account Type |
Displays the bank account type and description. Values are: BF (Recipient bank account) and OR (Declarant bank account). |
Reference Type |
Displays the reference type: PQ for payment by check or transfer or CR for payment by telepayment or automatic deduction. |
Access the DUCS Contributions FRA page (Set Up HRMS, Product Related, Global Payroll & Absence Mgmt, Social Security / Insurance, DUCS Contributions FRA, DUCS Contributions FRA).
Contribution Type Tab
Displays the contribution type and order number.
Contribution Type |
Displats the type of contribution. |
Type |
Displays the character value for the character contribution type. |
Name |
Displays the name of the element for the contribution type. |
Description |
Displays the description of the contribution type. |
Order Number |
Displays the order number of the contribution type. |
Base |
Displays the element type used for the base. The row number corresponds to the contribution type listed on the Contribution Type tab. |
Element Name and Description |
Displays the element used for the base and its description. |
Employee, Column Element 1, and Name |
Displays the element and element type used for the employee contribution rate. The row number corresponds to the contribution type listed on the Contribution Type tab. |
Employer, Column Element 2, and Description |
Displays the element and element type used for the employer contribution rate. The row number corresponds to the contribution type listed on the Contribution Type tab. |
AT, Column Element 3, and Description |
Displays the element and element type used for the work accident. This element is used to group together URSSAF contributions for identical work accident (AT) rates. (There are several URSSAF contributions to be paid, and these contributions are grouped on the report. The sum is provided for contributions calculated for employees having the same AT rate.) The row number corresponds to the contribution type listed on the Contribution Type tab. |
Employee, Column Element 1, and Name |
Displays the element and element type used for the employee contribution amount. The row number corresponds to the contribution type listed on the Contribution Type tab. |
Employer, Column Element 2, and Description |
Displays the element and element type used for the employer contribution amount. The row number corresponds to the contribution type listed on the Contribution Type tab. |
Payee FTE, Column Element 1, and Name |
Displays the element used to determine headcounts. The row number corresponds to the contribution type listed on the Contribution Type tab. |
Payee FTE, lump sum cont (lump-sum contributions), Column Element 2, and Description |
Displays the element that is used to calculate headcounts contributing to a lump-sum contribution (for example, the APEC lump-sum contribution). |
Transportation |
Select if the element is an URSSAF transportation contribution. When selected, the DUCS norm indicates that the contribution generates a TRS record instead of a COT record. |
Additional Transportation |
Select if the element is an URSSAF additional transportation contribution. When selected, the DUCS norm indicates that the contribution generates a TAT record instead of a COT record. |
Positive |
As required, each contribution is assigned an amount type 1, as defined in the DUCS requirements. Once the total of contributions is calculated, the Positive amount type is reported in the DUCS file if this sum is positive. |
Negative |
As required, each contribution is assigned an amount type 1, as defined in the DUCS requirements. Once the total of contributions is calculated, the Negative amount type is reported in the DUCS file if this sum is negative. |
Positive |
As required, each contribution is assigned an amount type 2, as defined in the DUCS requirements. Once the total of contributions is calculated, the Positive amount type is reported in the DUCS file if this sum is positive. |
Negative |
As required, each contribution is assigned an amount type 2, as defined in the DUCS requirements. |
See Also
Defining ARRCO, AGIRC, and Contingency Fund Contributions
Access the Address Mapping FRA page (Set Up HRMS, Product Related, Global Payroll & Absence Mgmt, Social Security / Insurance, Address Mapping FRA, Address Mapping FRA).
This page allows users to define a correspondence between PeopleSoft address fields and DUCS address records. This mapping is recommended to extract the INSEE code declared in transportation and additional transportation contributions for each establishment.
See Setting Up DADS Extraction.
Access the DUCS Contacts - Contact Definition page (Set Up HRMS, Product Related, Global Payroll & Absence Mgmt, Social Security / Insurance, DUCS Contacts FRA, Contact Definition).
OPS Identification
DUCS Type |
Select the DUCS type. Valid values are determined by what is established on the DUCS Types page. |
Identifier Type |
Select Other, SIREN, or SIRET. |
Establishment ID |
Enter the identification number, as requested in the DUCS requirements. |
Reference 1 |
Enter the reference 1, as requested in the DUCS requirements. This field is specific for ARRCO, AGIRC, or contingency fund. Enter the number communicated by your retirement and contingency fund organizations. |
Contact Type
Use this group box to define whether a DUCS contact is a recipient or sender for DUCS type 903 (Agirc Arrco Other).
Sender |
Select to indicate that the contact is a sender of DUCS. |
Recipient |
Select to indicate that the contact is a recipient of DUCS. |
Access the DUCS Contacts - Address and Phone page (Set Up HRMS, Product Related, Global Payroll & Absence Mgmt, Social Security / Insurance, DUCS Contacts FRA, Address and Phone).
Address Definition
Address Type |
Select Company Address, Establishment Address, or Other. |
Address |
Enter the address. If the address type is: Other: Click this link to access the secondary page for the address. Company Address: Enter the company SIREN number. Establishment Address: Enter the establishment SIRET number. |
Phone Definition
Service / Correspondent |
Enter the service or correspondent. |
Contact Type |
Select Company Phone, Establishment Phone, or Other. |
Establishment ID (Phone) |
Depending upon the contact type, the phone number may be hidden. |
Label
Email Address |
Enter the email address of the contact. |
Access the DUCS Definitions FRA page (Set Up HRMS, Product Related, Global Payroll & Absence Mgmt, Social Security / Insurance, DUCS Definitions FRA, DUCS Definitions FRA).
DUCS Addressee |
Select the addressee from the DUCS Contact Definition component. This information is for your information only; it's not a DUCS requirement. |
Declaration Definition
Recipient Name ("MR") |
Select the recipient of the DUCS file. The Contact Definition field on the Contact Definition page determines available values. The recipient name corresponds to the recipient of the DUCS declaration as defined in the DUCS requirement book. |
Transmitter Name ("FR") |
Select the transmitter name. The Contact Definition field on the Contact Definition page determines available values. In general, it is the establishment responsible for sending the DUCS file. |
Informant Name ("DT") |
Select the informant name. The Contact Definition field on the Contact Definition page determines available values. You must indicate here the legal declaring entity (Entité Juridique Déclarante) as defined in the DUCS requirement book. For URSSAF and ASSEDIC, the informant should be companies, while for ARRCO, AGIRC, and contingency funds, it is the member. |
Editor Name ("AE") |
Select the editor name. The Contact Definition field on the Contact Definition page determines available values. You must indicate here the name of the party preparing the declaration for you. |
Payment Name ("PAI") |
Select the payment name. The payment name is the name of the contact who is in charge of the payment of the contributions. The Contact Definition field on the Contact Definition page determines available values. |
File Type |
Select a file type from the DUCS Parameters - Declaration Type page. Available values correspond to the relevant DUCS type. |
Payment Type |
Select a payment mode or method. Valid values are determined by the Pay Mode field on the DUCS Parameters - Pay Information page: Check, Transfer, Automatic Deduction, and Telepayment. |
Source Bank ID |
Select the bank account to be debited. You must have established a source bank account. |
Establishments List
Establishment |
Select the declared entities. For the URSSAF and the ASSEDIC, it is Establishments; for ARRCO, AGIRC, and contingency funds, it is the payment center (centre payeur). If you are setting up VLU or PG, enter at least two establishments; otherwise, enter one establishment. The Contact Definition field on the Contact Definition page determines available values. |
Main Establ. (main establishment) |
If you are setting up VLU or PG, select this check box to indicate the main establishment, as defined by the DUCS requirements. This information produce a type FZ record as defined in the DUCS requirement book. |
See Also
Reviewing Declaration Type Parameters for DUCS Types
Reviewing Pay Mode, Bank Account, and Reference Type Parameters
Access the DUCS Override Rates FRA page (Set Up HRMS, Product Related, Global Payroll & Absence Mgmt, Social Security / Insurance, DUCS Override Rates FRA, DUCS Override Rates FRA).
Use this page to override rates that have been incorrectly used and declared in a previous DUCS declaration.
Contribution |
Enter the contribution type for which a rate override is necessary. |
Year |
Enter the year for which the override must apply. |
Company and Establishment ID |
Enter the company and establishment to which the override applies if the DUCS type is equal to 901 (URSSAF) or 902 (ASSEDIC). |
Recipient Name ("MR") and Establishment |
Enter the recipient name and establishment to which the override applies if the DUCS type is equal to 903 (AGIRC, ARRCO, or OTHER). |
Rate Type |
For URSSAF contribution type, select Non AT to override the global contribution type rate, or AT rate to override the work accident rate related to the contribution type you selected. |
Rate to Override |
Enter the current rate used for the contribution, year, company, and establishment. |
Rate to Use |
Enter the new rate to use. |
Status |
Select whether the rate override is Active or Inactive. |
To set up DADS extraction, use the DADS Data Types FRA (GPFR_DA_DATTYP), DADS Reporting Estabs FRA (GPFR_DA_ESTREP), DADS Recipients FRA (GPFR_DA_RECIP), DADS Situations FRA (GPFR_DA_SIT), and DADS Sending References FRA (GPFR_DA_SNDREF) components.
Use the CI_GPFR_DA_DATTYP component interface to import data into the tables for the DADS Data Types FRA component. Use the CI_GPFR_DA_SIT component interface to import data into the tables for the DADS Situations FRA component.
This section discusses how to:
Define data types.
View structures and records.
Set up elements.
Define situations.
Define reporting establishments.
Define sending references.
Access the DADS Data Types FRA page (Set Up HRMS, Product Related, Global Payroll & Absence Mgmt, Social Security / Insurance, DADS Data Types FRA, DADS Data Types FRA).
Use data types to translate DADS records used in the report. When you add or modify a DADS data record, data types provide a view of the description instead of only the DADS record code number.
Read Code |
Maps the field value to the DADS structure code that you specify in the associated Code field. The field value is extracted from the PeopleSoft application. |
Code |
DADS structure code translated from the Read Code field. |
Access the DADS Situations FRA page (Set Up HRMS, Product Related, Global Payroll & Absence Mgmt, Social Security / Insurance, DADS Situations FRA, DADS Situations FRA).
In the DADS report, structure S41 contains social and fiscal data as well as gross salary, net salary, contribution funding base, and so forth. A new S41 is created each time an employee DADS situation changes. Using the DADS Situations FRA page, you can link PeopleSoft employee record changes to corresponding DADS situation changes.
Action |
Enter the action that triggers the situation change. |
Reason Code |
Enter the reason for the action that triggers the DADS situation change. |
Situation Change |
Enter the type of situation change. Values vary depending on the employee record. Values are stored in the DADS writable array DAS WA SITUAT S41. |
Reason Begin |
Enter the reason corresponding to the new DADS situation. Values are defined in the STREAS data type. The code corresponding to the Reason Begin is declared in the record S41.G01.00.002.001 |
Reason End |
Select the reason corresponding to the end of the previous DADS situation. Values are defined in the ENDREAS data type. If no value is selected in the Reason Begin field, this field corresponds to the end reason of the current DADS situation. The code corresponding to the Reason End will be declared in the record S41.G01.00.004.001. Note. The latest DADS norm provides up to 5 records for declaring the situation change code– S41.G01.00.002.001 to 005 for the Reason Begin code and S41.G01.00.004.001 to 005 for the Reason End code. The different records and codes are used when there are several changes that occur on the same date. For example, if an employee is promoted to manager and transfered to a new establishment on the same date, those two actions can be declared using situation change codes. However, PeopleSoft only populates one reason begin and reason end code. The reason for this is that the codes 002 to 005 are optional and informational. PeopleSoft records only one code based on the sequence order used to record the situation change. In the example above, if the sequence order for the employee category change (from non-manager to manager) is 100 and the sequence order for the establishment transfer is 200, then only the category change reason codes will be declared. |
Access the DADS Reporting Estabs FRA page (Set Up HRMS, Product Related, Global Payroll & Absence Mgmt, Social Security / Insurance, DADS Reporting Estabs FRA, DADS Reporting Estabs FRA).
DADS Reporting Establishment page allows defining the reporting establishments and the contacts within these establishments. The reporting establishments created are referenced in the Sending Reference setup.
Reporting Establishment |
Enter the establishment code. One reporting establishment must be set up for each declared company. Use this page to define the reporting establishment and the information related to the establishment (such as people to contact and communication mode with DADS) that is used in structure 10. |
Communication Mode |
Enter the transmission method for the DADS log file. Valid values are Electronic Mail andPostal Mail. |
Communication Detail |
Values vary depending on the communication mode: Electronic Mail: Enter the email address. Postal Mail: Enter specific contact data, such as a phone number. |
Name Prefix |
Enter the name prefix for person who can be contacted by the DADS organization representatives. |
Name |
Enter the name of the person who can be contacted by the DADS organization representatives. |
Contacts
Name Prefix |
Enter the name prefix for the contact. |
Name |
Enter up to three active contacts for each reporting establishment. |
Status |
Select a status. A status of Active indicates that a contact must be used. |
Intervention Domain |
Select Administrative, Computing, or Other. |
Contact Email |
Enter the email address of the contact. Note. The underscore character "_" may be used in this field. |
Contact Phone |
Enter the phone number of the contact. |
Contact Fax |
Enter the fax number of the contact. |
Access the DADS Sending References FRA page (Set Up HRMS, Product Related, Global Payroll & Absence Mgmt, Social Security / Insurance, DADS Sending References FRA, DADS Sending References FRA).
Sending reference information is used in structures S10 and S20 to identity the transmitter and company of the declaration. It is also used in structure S80 to identify establishments to be included in the declaration.
Transmitter Establishment |
Enter an establishment defined in the PeopleSoft Enterprise Human Resources Establishment table. The transmitter establishment is declared in record S10.G01.00.001 and S10.G01.00.001.002 (transmitter SIREN plus NIC number). |
Reporting Definition Contact |
Select an entry defined on the Reporting Establishment page. The reporting establishment contact must be indicated for the sending reference. A reporting establishment contact can be used several times for different sending references. Data from the reporting definition populates the records S10.G01.00.013.001 and S10.G01.00.013.002 (log file recipient SIREN and NIC) as well as the transmitter contact information (S10.G01.01 structure). |
No Employee |
Select if there are no employees to declare for the report. If selected, all the establishments in the Establishment List in the page must have employed no staff during the declared year. The file generated must have a recipient type of None. No S30 structure must be present in the file; the record S20.G01.00.004.001 is equal to the code 05 for DADS-U empty and the record S20.G01.00.004.002 is equal to the code 55 for Code Type declaration None. |
Company |
Enter the company that is part of the DADS file for the defined sending reference. The company is declared in the record S20.G01.00.001 (SIREN number). |
Main Establishment |
Enter a main establishment. For each declared company, the main establishment must appear on the establishments list. The main establishment is declared in the record S20.G01.00.008 (main establishment NIC). |
Declaring Establishment |
Enter a declaring establishment. You can use the value that appears in the Main Establishment field. The declaring establishment is reported in the record S20.G01.00.010 (NIC number). |
Reporting Definition |
Select an entry defined on the Reporting Establishment page. The Reporting Establishment must be indicated for each company. The reporting definition information is used to declare the records S20.G01.00.014.001 to S20.G01.00.016 (SIREN plus NIC numbers). |
Client Number |
Optional. Enter a client number. The client number is declared in the record S20.G01.00.013. This field can be used when the transmitter of the DADS attributes a client to the companies he declares, for example for accounting firms performing declarations for their clients. |
All |
Select to declare all establishments. |
Include |
Select to declare only the establishments displayed on the page. |
Exclude |
Select to declare all establishments except those listed on the page. |
Establishment and Description |
Enter at least one establishment. The establishment lists the employees to be processed. |