Tracking Faculty EventsThis chapter discusses how to:
Track faculty events.
Track committee information.
Tracking Faculty EventsThis section lists common elements and discusses how to:
Track an employee's activities.
Set up administrative posts.
Track administrative posts, title, and appointments.
Track presentations.
Track publications.
Track student advisees.
Track a faculty member's teaching responsibilities.
Common Elements Used in This Section|
Average Grade |
Enter an average grade, using letters or numbers. For example, 3.8. |
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School Code |
Select a school code. When you press the tab key, the system automatically displays the school name, state, and country. If no code exists, enter the school name in the related field. Maintain school codes in the School Table. |
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Country and State |
Enter the school country and state if the system does not automatically display them. If you select a different country code after you have already selected a state code, the system clears the value in the State field. |
Pages Used to Track Faculty Events|
Page Name |
Definition Name |
Navigation |
Usage |
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EG_ACTIVITIES |
Workforce Development, Faculty Events, Track Events, Activities, Activities |
Track employees' research activities by type of academic activity, date, sponsor, and organization. |
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EG_ADMIN_POST_TBL |
Set Up HRMS, Product Related, Workforce Development, Faculty Events, Administrative Posts, Administrative Posts |
Set up administrative posts. |
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EG_ADMIN_POSTS |
Workforce Development, Faculty Events, Track Events, Administrative Posts, Administrative Posts |
Track administrative posts and appointments and titles that you do not want to track in the Job Data component. Before using this page, set up the Administrative Posts page (EG_ADMIN_POST_TBL). |
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EG_PRESENTATIONS |
Workforce Development, Faculty Events, Track Events, Presentations, Presentations |
Track information about presentations given by employees. |
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EG_PUBLICATIONS |
Workforce Development, Faculty Events, Track Events, Publications, Publications |
Track information about the employees' published works. |
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EG_ADVISEMENT |
Workforce Development, Faculty Events, Track Events, Student Advisement, Student Advisement |
Track information about any advisement activities. |
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EG_TEACHING_RESP |
Workforce Development, Faculty Events, Track Events, Teaching Responsibilities, Teaching Responsibilities |
Track faculty teaching responsibilities. |
Tracking an Employee's Activities
Access the Activities page (Workforce Development, Faculty Events, Track Events, Activities, Activities).
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Compensated |
Select Comp if the employee was compensated for the activity, or No Comp if the employee was not compensated. |
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Organization |
Enter the name of the department or external organization where the activity took place. |
Setting Up Administrative Posts
Access the Administrative Posts (set up) page (Set Up HRMS, Product Related, Workforce Development, Faculty Events, Administrative Posts, Administrative Posts).
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Administrative Post |
Enter the name of the administrative post, appointment, or title, such as Chair. |
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Stats Can Responsibility (Statistics Canada Responsibility) |
This data only appears in the Statistics Canada Academic Teaching Survey reports. Select a responsibility code. This field is for Canadian higher education degree-granting institutions only. |
Tracking Administrative Posts, Titles, and Appointments
Access the Administrative Posts (tracking) page (Workforce Development, Faculty Events, Track Events, Administrative Posts, Administrative Posts).
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Administrative Post |
Select an administrative post. |
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Appointment Type |
Select the type of appointment. |
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Revision Date |
Enter the date the administrative post changed. |
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Reason |
Enter the reason the end date changed. |
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Department |
Select the department in which the post is held. |
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Organization |
Enter the internal or external organization in which the post was held. |
Tracking Presentations
Access the Presentations page (Workforce Development, Faculty Events, Track Events, Presentations, Presentations).
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Presentation Type |
Select the type of presentation the employee performed. |
Tracking Publications
Access the Publications page (Workforce Development, Faculty Events, Track Events, Publications, Publications).
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Date Format For PowerPlay and Date |
Select to enter the publication date in the format MM/DD/YYYY. Deselect this check box to enter only the year in the Date field. |
Tracking Student Advisees
Access the Student Advisement page (Workforce Development, Faculty Events, Track Events, Student Advisement, Student Advisement).
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Student Name |
Enter the student advisee's name in the following format: Last Name,First Name (no spaces). |
Tracking a Faculty Member's Teaching Responsibilities
Access the Teaching Responsibilities page (Workforce Development, Faculty Events, Track Events, Teaching Responsibilities, Teaching Responsibilities).
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Course ID (course identification) |
Enter the course ID, such as TF001 (teach). |
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Term |
Enter the term in which the course is taught. For example, enter 2 to indicate that the course is taught in the second term. |
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Team Taught |
Select if a team of instructors teaches the course. |
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Percent |
Enter the percent of the course for which the employee is responsible to teach. |
Tracking Committee Information
To set up and track committees, use the Committee Type (EG_COMMITTEE_SETUP), Committees (EG_COMMITTEE_MAINT), and Review Committee Membership (EG_COMM_MBRS) components.
This section discusses how to:
Set up committee types.
Establish committees.
Assign committee members.
View employee committees.
Pages Used to Track Committee Information|
Page Name |
Definition Name |
Navigation |
Usage |
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EG_COMMITTEE_TABLE |
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Maintain committee types and committee roles within each type. |
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EG_COMMITTEE |
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Establish a committee and attach a committee type. |
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EG_COMMITT_MEMBRS |
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Assign employees to a committee. |
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EG_COMM_MBR_VW |
Workforce Development, Faculty Events, Track Events, Review Committee Membership, Review Committee Membership |
View the committees to which an individual employee belongs. This page is display-only. |
Setting Up Committee Types
Access the Committee Type page (Set Up HRMS, Product Related, Workforce Development, Faculty Events, Committee Type, Committee Type).
Committee Role Information
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Committee Role |
Select a role in the committee type, such as Admin Supp (administrative support). Note. You can add additional committee roles to new committee types only, but not to existing committee types. |
Establishing Committees
Access the Committee page (Set Up HRMS, Product Related, Workforce Development, Faculty Events, Committees, Committee).
Committee Type Information
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Committee Type |
Select the type of committee, such as Social, Research, or Education. |
Assigning Committee Members
Access the Committee Members page (Set Up HRMS, Product Related, Workforce Development, Faculty Events, Committees, Committee Members).
Member Information
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Committee Member Number |
Displays the number of committee members in increments of one for each new row. |
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Role |
Select the role of the committee member. |
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Start Date and End Date |
Enter the beginning and ending dates of the committee membership. |
Viewing Employee Committees
Access the Review Committee Membership page (Workforce Development, Faculty Events, Track Events, Review Committee Membership, Review Committee Membership).