PeopleSoft Enterprise Human Resources 9.1 PeopleBook: Manage Base Compensation and Budgeting

Setting Up Base Compensation and Budgeting

This chapter discusses how to:

Define salary increase guidelines using a configurable matrix.
Set up salary plans, grades, and steps.
Run salary grades and salary steps reports.
Set up base compensation budgeting and planning.

Defining Salary Increase Guidelines Using a Configurable Matrix

To define salary increase guidelines using a configurable matrix, use the Define Sources (WCS_SOURCE_DEFN), Define Results (WCS_RESULT_DEFN), and Define Matrices (WCS_LK_TBL_DEFN) components..

This section discusses how to:

Define a salary increase matrix using a configurable matrix.
Define inputs for salary increase matrices.
Define outputs for the salary increase matrices.
Define search keys.
Define data content for the salary increase matrices.
View matrix results.

Pages Used to Define Salary Increase Guidelines Using a Configurable Matrix

Page Name	Definition Name	Navigation	Usage
Matrix Definition	WCS_LK_TBL_DEFN	Set Up HRMS, Common Definitions, Configurable Matrices, Define Matrices, Matrix Definition	Define and maintain matrices.
Inputs	WCS_LK_TBL_INPUTS	Set Up HRMS, Common Definitions, Configurable Matrices, Define Matrices, Inputs	Define inputs for salary increase matrices.
Outputs	WCS_LK_TBL_OUTPUTS	Set Up HRMS, Common Definitions, Configurable Matrices, Define Matrices, Outputs	Define outputs for salary increase matrices.
Search Keys	WCS_LK_TBL_KEYS	Set Up HRMS, Common Definitions, Configurable Matrices, Define Matrices, Search Keys	Specify the search keys to be used to match worker data used in salary increase matrices.
Load Configurable Matrix Keys	WCS_LK_TBL_KEY_SEC	Set Up HRMS, Common Definitions, Configurable Matrices, Define Matrices, Search Keys Click Select Values from Prompt Tbl on the Search Keys page.	Automatically load search keys for specific sources using a prompt table.
Data Content	WCS_LK_TBL_DATA	Set Up HRMS, Common Definitions, Configurable Matrices, Define Matrices, Data Content	Enter values for the output data.
View	WCS_LK_TBL_VIEW	Set Up HRMS, Common Definitions, Configurable Matrices, Define Matrices, View	View the matrix as of the last saved version.

Defining a Salary Increase Matrix Using a Configurable Matrix

Access the Matrix Definition page (Set Up HRMS, Common Definitions, Configurable Matrices, Define Matrices, Matrix Definition).

Status

Select Active. The default value for all configurable matrices is Inactive. You must change the status to Active to use the matrix.

Effective Date

Enter a date that is equal to or less than the budget period start date to be linked to the matrix.

Matrix Type

Select SALMATRIX.

Defining Inputs for Salary Increase Matrices

Access the Inputs page (Set Up HRMS, Common Definitions, Configurable Matrices, Define Matrices, Inputs).

Source ID

Select the source for the salary increase matrix. The maximum number of inputs for each matrix is 15. Common types of inputs include performance rating, position in range, or compa-ratio.

Defining Outputs for Salary Increase Matrices

Access the Outputs page (Set Up HRMS, Common Definitions, Configurable Matrices, Define Matrices, Outputs).

Result ID

Select an output for the salary increase matrix. Typical outputs include minimum, default, and maximum percentages. You can have a maximum of 30 outputs for each matrix.

These system-delivered values have default names; you can edit the labels to suit your business needs.

See .

Defining Search Keys

Access the Search Keys page (Set Up HRMS, Common Definitions, Configurable Matrices, Define Matrices, Search Keys).

Use this page to enter the key values against which worker data will be matched. Suitable search keys for salary increase guidelines are Percent in Range and Compa-Ratio.

Note. You can create a configurable matrix without specifying any search keys and output data values. For example, you may want to define a template for a matrix and then load values from other sources, such as a flat file. However, if you change the status of the matrix to Active and you have not defined any search criteria or values, you will receive a warning.

Defining Data Content for Salary Increase Matrices

Access the Data Content page (Set Up HRMS, Common Definitions, Configurable Matrices, Define Matrices, Data Content).

Use this page to view input and output fields. You will enter the data values according to your salary guidelines. The columns that appear on this page vary depending on the fields you define on the Inputs page and Outputs page. The columns to the left of the Default check box are defined on the Inputs page. The columns to the right of the Default check box are defined on the Outputs page.

Viewing Matrix Results

Access the View page (Set Up HRMS, Common Definitions, Configurable Matrices, Define Matrices, View).

After you have entered all data content for outputs, you must save the salary increase matrix. You can view the matrix on this page only after you have saved it.

When you click the Display Saved Matrix button, the results generated are from the last saved version of the matrix.

Important! This page will display only the last saved version of the matrix.

Setting Up Salary Plans, Grades, and Steps

To set up salary plans, grades, and steps, use the Define Salary Increase Matrix (SALARY_MATRIX_TBL), Define Salary Plan (SALARY_PLAN_TABLE), and Define Salary Grades (SALARY_GRADE_TBL) components. Use the SALARY_GRADE_TBL and CI_COMP_RATECD_TBL component interfaces to load the data into the tables for these component interfaces..

This section provides an overview of salary plan setup and discusses how to:

Define a salary increase matrix.
Define salary plan characteristics.
Set up salary grades.
Associate salary grades with labor agreements.
Associate salary components with salary steps.
Set grade advance criteria.
(USF) Establish salary steps within a salary grade.

Understanding Salary Plan Setup

Before you can use the Base Compensation and Budgeting business process, you need to set up the control tables that support it. You define your salary plans, grades, and steps in a series of control tables. At each level, you define parameters, such as review rating scale and currency, that the system enters as default information at the next level.

Based on how your organization defines its salary structures, complete the following steps to set up your salary plans:

(Optional) Set up salary increase matrix guidelines on the Define Salary Increase Matrix Table page.

Set up this table if you use matrix guidelines in your organization to plan salary increases.

Note. The Salary Increase Matrix Table JPN page is identical to the Define Salary Increase Matrix Table page, but it is specific to Japanese users.
(Optional) Create a configurable matrix to calculate the budget.

See .
Define each salary plan with a unique ID on the Define Salary Plan page.

German users enter tariff information for the salary plan.
Assign a series of salary grades to the salary plan on the Salary Grade Table page.
(Optional) Set up labor agreement categorization defaults on the Categorization Defaults page.
(Optional) For each salary grade, set up salary steps with pay components, and their compensation values and currency, on the Salary Step Components page.

The system uses salary structures to establish default compensation packages. For that reason, you can reach these same salary plan setup pages through the Workforce Administration menu.

Pages Used to Set Up Salary Plans, Grades, and Steps

Page Name	Definition Name	Navigation	Usage
Define Salary Increase Matrix	SALARY_MATRIX_TBL	Compensation, Base Compensation, Maintain Plans, Define Salary Increase Matrix, Define Salary Increase Matrix	Establish the minimum and maximum percentage increases permitted for each review rating by quartile.
Define Salary Plan	SALARY_PLAN_TABLE	Compensation, Base Compensation, Maintain Plans, Define Salary Plan, Define Salary Plan	Define the common characteristics of your salary plan. German users can use this page to associate a German tariff and tariff area with the salary plan.
Salary Grade Table	SALARY_GRADE_TBL1	Compensation, Base Compensation, Maintain Plans, Define Salary Grades, Salary Grade Table Compensation, Base Compensation, Maintain Plans, Define Salary Grades USF, Salary Grade Table	Specify the minimum, maximum, and midpoint rates for salary grades. Set up several salary grades, in ascending or descending order, within the same salary administration plan. To create different ranges for the same salary grade, use a separate salary administration plan for each.
Categorization Defaults	SALARY_GRADE2_TBL	Compensation, Base Compensation, Maintain Plans, Define Salary Grades, Categorization Defaults	Associate the salary grade with labor agreement categories and subcategories. Before using this page, define labor agreements, categories, and subcategories on the Employee Categorization page.
Salary Step Components	SALARY_GRADE_T3GBL	Compensation, Base Compensation, Maintain Plans, Define Salary Grades, Salary Step Components	Associate salary components with salary steps within a salary grade. The information that you set up here is used as default compensation data when your workers move into a specific step.
Rate Code	WCS_RTCD_DETAILS	Click Details on the Salary Step Components page.	View details of the rate code as defined in the Comp Rate Code table.
Grade Advance Criteria	SAL_GRD_REV_JPN	Compensation, Base Compensation, Maintain Plans, Define Salary Grades, Grade Advance Criteria	Specify grade advance criteria used in theShohkaku (Grade Advance) candidate process.
Salary Structure Summary	SALARY_STRUCTURE	Compensation, Base Compensation, Review Salary Information, Salary Structure Summary	View a summary of the salary structure online or print reports that summarize your grade structure or grade and step structure for each plan. This information is helpful when you plan salary increases.
(USF) Salary Step Table	GVT_SAL_GRADE_TBL2	Compensation, Base Compensation, Maintain Plans, Define Salary Grades USF, Salary Step Table	Associate salary components with salary steps within a salary grade. The information you set up here is used as default compensation data when your workers move into a specific step.

Defining a Salary Increase Matrix

Access the Define Salary Increase Matrix page (Compensation, Base Compensation, Maintain Plans, Define Salary Increase Matrix, Define Salary Increase Matrix).

Rating Scale

Rating Model

Select a rating model to associate with the matrix. Rating models are defined on the Rating Model page.

See Setting Up the Content Catalog.

Salary Increase Matrix

Review Rating

Select from the list of ratings in the rating model associated with the rating scale that you selected.

Below Min (below minimum)

Enter the percentage increase of a worker's existing salary. The below minimum range is for those workers whose salaries are below the amount for the first quartile.

Note. This column is optional because some organizations do not permit salaries that are below the minimum.

1st Quartile to 4th Quartile

For each quartile, enter the percentage increase of a worker's existing salary.

Note. If you use a structure other than quartiles as the basis for establishing salary matrices in your organization, you can modify this page to accommodate your requirements. To do this, ask your human resources project leader or refer to the PeopleTools documentation.

Defining Salary Plan Characteristics

Access the Define Salary Plan page (Compensation, Base Compensation, Maintain Plans, Define Salary Plan, Define Salary Plan).

Salary Plan

Standard Hours	Enter the standard hours for this salary plan. The system uses this value (and the value in Work Period) in frequency conversions for compensation rate codes that are defined with hourly frequency.
Wage Progression Plan	Select this check box if you want to associate a wage progression plan to this salary administration plan. See Using Wage Progression with Administer Compensation.
Work Period	Enter the work period in which the standard hours should be completed.
Default Salary Matrix Code	If you use salary increase guidelines matrices to plan salary increases, select a code. The system enters this matrix code as the default for each grade in the salary plan. You establish salary matrix codes in the Salary Increase Matrix table. If you have not defined a salary matrix, you can enter this information later.
Default Rating Model	Once you select a default salary matrix code, the system populates the Default Rating Model if you have linked it to the salary matrix code on the Salary Matrix Table. You cannot change it here if it is linked to the salary matrix code unless the system has been installed for Japan.
Company	Select to associate this plan with a particular company in your organization. This value is used in Salary Grade Tables to calculate the compensation rate for rate code type points (Salary Step Components). The Points value is defined by company. You create valid codes on the Comp Rate Code Table page.

Frequency Defaults

Hourly, Daily, and Monthly

Select a Frequency ID for each field. The system uses the annualization factor of that Frequency ID when it calculates the daily, monthly, or annual rate for each component of pay that you assign to a salary step on the Salary Step Components page. The system stores the valid values in the Frequency table.

Auto Calculated Premium

Auto Calculated Premium

Select if workers assigned to this salary plan are eligible for a salary premium above the amount calculated by the default component.

Absorbing Premium and Non-Absorbing Premium

Select an absorbing premium rate code if the salary premium should absorb an increase in the default salary amount from the component. For example, if a worker has an absorbing premium of 10,000 USD and their default salary increases by 2,000 USD, then the premium would reduce to 8,000 USD. Only rate codes that have the Default Without Override option selected are available as options for the absorbing rate code.

Select a non-absorbing premium rate code if the salary premium should remain unchanged by an increase in the default salary amount.

You can select one or both kinds of rate codes. You can determine how much of the premium each rate code will absorb for each worker on the Job Data - Compensation page.

Attached File

URL Identifier	Enter the URL identifier of the salary planning document you want to attach to this salary plan.
File Name	Displays the file name.
Add	Click to add the file to this salary plan.
Added By and Date Added	Displays who added the file and on what date it was added.

(DEU) Germany

Tariff and Tariff Area

Enter the tariff that is associated with this salary plan and then enter the tariff's area.

(USF) US Federal

Next Scheduled Pay Adjustment

Select the date for the next scheduled adjustment.

(JPN) Japan

Salary Plan Explanation

When you use salary plans to represent your job categories, use this field to enter explanatory information about the salary plan (which may represent the job category) that is additional to its description. This information enables you to add job category-related information when you use different salary plans for different job categories. You might, for example, enter information about the job types that make up this job category.

Setting Up Salary Grades

Access the Salary Grade Table page (Compensation, Base Compensation, Maintain Plans, Define Salary Grades, Salary Grade Table).

Before using this page, set up a salary administration plan on the Define Salary Plan page.

Salary Grade

Additional Description	Enter information that will supplement the salary grade (ID) and description. For example, you might use the field to store an additional internal name for the grade, such as "Associate Managers" to supplement a simple description such as "Grade 4."
Salary Matrix Code	If you selected a default salary matrix code on the Define Salary Plan page, the system enters that code as the default. You can override the default.
Rating Model	If you selected a default salary matrix code on the Salary Plan Table setup page, the system displays the Rating Model that is tied to the salary matrix.
Currency Code	Displays the currency code that you selected for the Salary Administration Plan on the Salary Plan Table setup page. You can change the currency code.
Range Spread	The system calculates the range spread percentage by dividing the salary maximum amount by the minimum amount and then subtracting 1.0.

Salary Ranges

Minimum and Maximum

Enter the minimum and maximum salary in either the Annual, Monthly, Daily, or Hourly field row. Enter the range in one frequency; the system calculates the minimum and maximum in the other frequencies.

(USF) Bi-Weekly is also a frequency option.

Midpoint

The system calculates the midpoint as the maximum plus the minimum divided by 2. You can override this default.

Annual, Monthly, Daily, Hourly, and Bi-Weekly

Enter the annual, monthly, daily, hourly, or bi-weekly salary range, depending on how you quote the salary for this grade. If you leave the rows blank, the system calculates the values.

(JPN) Japan

Salary Grade Explanation

Use this field to store information such as capability grade requirements and the corresponding supervisor level.

Associating Salary Grades With Labor Agreements

Access the Categorization Defaults page (Compensation, Base Compensation, Maintain Plans, Define Salary Grades, Categorization Defaults).

If the salary administration plan has a related wage progression rule, this page will not be available.

Regulatory Region	Select a regulatory region from the valid values that you set up on the Regulatory Region page.
Labor Agreement	Select a labor agreement from the valid values that you set up on the Employee Categorization page.
Employee Category, Subcategory, and Subcategory 2	Select, as necessary, from the available options.

Associating Salary Components With Salary Steps

Access the Salary Step Components page (Compensation, Base Compensation, Maintain Plans, Define Salary Grades, Salary Step Components).

Salary Grade

Increment Type	If you plan to run a process that automatically moves a worker to the next salary step, select from these values: (None): Select to use no increments or to deselect any values that were entered in error. Date Based: Select to move the worker into the next step based on the worker's entry date into this step. If you select this option, the Months to Next Step Increment field becomes visible. Either: Select to use Date Based and Hrs Based at the same time. If you select this option, the Spec Accum (special accumulator), Months to Next Step Increment, and Hours to Next Step Increment fields become visible. Hrs Based (hours based): Select for the worker's step increase to be based on a number of hours. If you select this option, the Spec Accum and Hours to Next Step Increment fields become visible. Manual: Select to manually enter increments. Wks Based (weeks based): This value is for U.S. federal government users only.
Spec Accum (special accumulator)	If you selected an Increment Type of Either or Hrs Based, select a special accumulator. The system uses this accumulator to determine worker compensation. See Setting Up Special Accumulators.
Generate Steps or Regenerate Steps	Click this button to calculate or recalculate the salary steps after you have changed the wage progression rules.
Wage Progression Rule	Click this link to access the Salary Plan Table2 page, where you can view wage progression rules associated with this salary grade.

Salary Step

Step	If you are defining a new step or modifying a step, enter the step number.
Currency	Select a currency code for the step. The system enters the currency code that you entered in the Salary Grade table as the default value. You can change the currency code. The system displays the compensation totals for the step on this page in the currency that you specify here.
Months to Next Step Increment	If you select an Increment Type of Date Based or Either, enter the number of months that the worker must remain in this step before being eligible for the next step increment.
Hours to Next Step Increment	If you select an Increment Type of Either or Hrs Based, enter the number of hours that the worker must accumulate in this step before being eligible for the next step increment.

Salary Components

Rate Code	Select a rate code that you want to associate with this salary step. The valid values in the list are the base pay components that you defined on the Comp Rate Code table page. The system automatically populates certain fields in the grid based on how you defined the rate code in the Compensation Rate Code table.
Seq (sequence)	The system displays 0 as the default Seq number. To avoid duplicate keys for data rows, enter 1 or higher if you associate the same rate code with the same step more than once. Use the same rate code more than once to give the same rate code different compensation rates for the same step. This is useful for job splitting.
Details	Click this button to view details of the selected rate code and rate matrix, if applicable.
Comp Rate (compensation rate)	The system displays the default compensation rate that you defined for the rate code on the Comp Rate Code Table page. If the rate code type is Flat Amount, Hourly Rate, or Hourly Rate + Flat Amount, enter a compensation rate for the rate code in this salary step. Note. This field is unavailable if you are using a rate code that has an associated rate matrix.
Currency	The system enters the default currency code that you defined for the rate code on the Comp Rate Code Table page. You can change the rate code's currency code for this salary step.
Frequency	The system enters the default Frequency ID that you defined for the rate code on the Comp Rate Code Table page. You can override that frequency here.
Percent	If the rate code type for this rate code is Percent, enter a percent for the rate code in this salary step.
Rate Code Group	If you selected the Use Rate Code Groups check box on the Installation Table - HRMS Options page, you can apply the rate code percent to a rate code group. To do so, select a rate code group from the list of valid values. You define rate code groups on the Rate Code Groups page. This field is hidden if you did not select Rate Code Groups in the Installation table.
Points	If the rate code type for this rate code is Points, assign points to the rate code for this salary step. Set up the value of each point at the company level on the Company - Default Settings page. This field is hidden if you did not select the Salary Points check box on the Installation Table - HRMS Options page.
Totals	The system calculates and displays the total value of the pay components that you assigned to the step. When you save the page, the system warns you if the total is outside the minimum or maximum ranges that you specified on the Salary Grade Table page.
Hourly Rate, Daily Rate, Monthly Rate, and Annual Rate	The system displays these total values of all the rate codes of the salary step. Note. When comparing the hourly rate to the maximum of the step rate, the system does not use rounding. Instead, it uses six decimal places to verify if the hourly rate is less than the maximum rate. Once this check is performed, the system displays the final number for the hourly rate, rounded to two decimal places.

(AUS) Australia

This group box appears only if the Education & Government check box on the Installation Table - Country Specific page is selected.

Job Classification	Select the DETYA job classification.
Minimum Classification and Maximum Classification	For Australian Public Service, select the minimum and maximum classifications for this salary step.

Setting Grade Advance Criteria

Access the Grade Advance Criteria page (Compensation, Base Compensation, Maintain Plans, Define Salary Grades, Grade Advance Criteria).

If the salary administration plan has a related wage progression rule, this page will not be available.

Grade Advance Criteria

Minimum Required Years	Enter the number of years workers must be in this grade before they can advance from it. This value is the minimum number of years required in the grade.
Maximum Years	Enter the maximum number of years workers can be in this grade. When checking for workers eligible for advancement from this grade, the system automatically includes those who have been in the grade this number of years, irrespective of all other criteria.
Minimum Age	Enter the minimum age workers must be to be eligible to advance from this grade. Note. This criterion refers to workers' education level age, not their actual age.
Number of Reviews	Enter the number of reviews the results of which the system will use to assess a worker's eligibility to advance from this grade. If you enter 3, for example, the system will count the results from the most recent review, the review before that, and the review before that. Only reviews that have the Include in Grade Advance check box selected on the Review Definition Table JPN page are included in this process.
Required Eligibility Points	This is the total number of eligibility points a worker must have attained to be eligible to advance from this grade.
Review Weight Total	The system keeps a running count of the weightings you add to the reviews in your Review Sequence. The total must be 100 when you have entered all the weightings. The system warns you if the sum of your weightings is not 100.
Review Sequence	Enter a sequence number for the Number of Reviews you specified. Sequence number 1 is the most recent review, 2 is the review before that, and 3 is the review before that. The system uses the Review ID (which is a date) to associate the correct review with the correct sequence number and, therefore, the correct weighting. Note. If you have more reviews defined as applicable for grade advance than you specify here, it does not matter. If you are only going back two reviews, the system ignores any earlier reviews even if they are defined as applicable for grade advance. You do not have to go back to the Review Definition Table JPN page and deselect the Include in Grade Advance check box. If the opposite is true—that is, you specify more reviews here than are defined as applicable for grade advance—the system warns that it was unable to get data when attempting to get review results. If you do not want to weight the reviews, and you are using the non-weighted average review method, then enter the Number of Reviews and leave the Review Sequence(field) and Review Weight (next field) blank. The system will divide the review total by the number of reviews used in the calculation.
Review Weight	Unless you are using the non-weighted "simple average" method to determine the number of points, enter the weighting for each review in the sequence.

(USF) Establishing Salary Steps Within a Salary Grade

Access the Salary Step Table page (Compensation, Base Compensation, Maintain Plans, Define Salary Grades USF, Salary Step Table).

Salary Basis

Displays the salary basis.

Federal Step

The step that is associated with the Federal pay plan.

Biweekly Rate

Displays the total biweekly rate value of all the rate codes of the salary step in the currency of the salary step.

Weeks to Next Step Increment

The number of weeks before the worker is moved into the next step based on the worker's entry date into the current step.

Days to Next Step Increment

The number of days before the worker is moved into the next step based on the worker's entry date into the current step.

WGI Adjustment

Define the leave without pay (LWOP) threshold hours. This is the number of consecutive LWOP hours before the within grade increase (WGI) due date is affected. The WGI/Tenure Update process compares threshold hours to the worker's unprocessed nonpay hours to determine if the worker's WGI due date was affected.

See Processing WGI, Tenure, and Probation Nonpay Hours.

Running Salary Grades and Salary Steps Reports

To generate reports for salary grades and salary step reports, use the Salary Grade (RUN_PER706A-), Salary Grade/Step (RUN_PER706B-), Salary Structure (RUN_CMP001), and Salary Grade Table Rpt USF (RUN_FGHR005) components.

This section discusses how to generate reports of the salary structure you have defined.

Pages Used to Run the Salary Grades and Salary Steps Reports

Page Name	Definition Name	Navigation	Usage
Salary Structure	RUNCTL_ASOFDATE	Compensation, Base Compensation, Salary Plan Reports, Salary Structure	Run the Salary Structure report (CMP001). This report lists all salary grades in descending order by grade. For each grade, this report lists the annual minimum, midpoint, and maximum amount being paid. The midpoint differential column shows the percent of change between the midpoints in each grade. The report calculates the range spread percentage by dividing the maximum amount by the minimum amount and then subtracting 1.0.
Salary Grade Table	PRCSRUNCNTL	Compensation, Base Compensation, Salary Plan Reports, Salary Grade, Salary Grade Table	Run the Salary Grade Table report (PER706A). This report lists the salary administration plan and salary grade, description, effective date, currency, and the hourly, daily, monthly, annual minimum, maximum, and midpoint rates for each grade.
Salary Grade/Step	RUNCTL_PER706B	Compensation, Base Compensation, Salary Plan Reports, Salary Grade/Step, Salary Grade/Step	Run the Salary Grade and Step Tables report (PER706B). This report lists the salary plans, grades and steps, the grade description and the date the grade is effective. It shows the hourly, daily, monthly and annual ranges of each component along with the currency and frequency.
Salary Grade Table Rpt USF	RUN_FGHR005	Set Up HRMS, Product related, Compensation, Salary Grade Table Rpt USF, Salary Grade Table Rpt USF	(USF) Run the Salary Grade Table USF report. This report prints the contents of the Federal Salary Grade tables in various formats.

Running the Salary Grade/Step Tables Report

Access the Salary Grade/Step page (Compensation, Base Compensation, Salary Plan Reports, Salary Grade/Step, Salary Grade/Step).

Show Components

Select if you want your report to display compensation component information.

Setting Up Base Compensation Budgeting and Planning

To set up base compensation budgeting and planning, use the Budget Types (SP_BUD_TYPE_TBL_GBL), Define Budgets (CONTROL_TBL_GBL), Salary Plan Default Values (SAL_PLAN_CONTROL_GBL), and Salary Plan Group Default Values (SAL_PLAN_CNTRL_GRP_GBL) components.

This section provides an overview of salary increase budgeting and planning, and discusses how to:

Define budget types.
Define budget default values.
Establish group default control values for base compensation budgets and plans.

Understanding Salary Increase Budgeting and Planning

When you create salary increase budgets and plans, you first need to set up control data that the system uses to determine worker eligibility for salary increases. Set up sets of default control data that you can modify at the group level.

Complete these steps to set up default controls for salary increase budgets and plans:

Define budget default IDs on the Define Budgets page.
Define plan default control values on the Default Budget Parameters page.
Define budget default control values at the group level on the Assign Group Budget Parameters page.

The values that you save on this page are the default control values that the system enters on the Group Budgets component and Budget Description page when you establish salary adjustment budgets and plans for this group.

Pages Used to Set Up Salary Increase Budgeting and Planning

Page Name	Definition Name	Navigation	Usage
Budget Types	SP_BUD_TYPE_TBL	Set Up HRMS, Product Related, Compensation, Base Compensation, Budget Types, Budget Types	Define budget types and assign default values for action and reason codes.
Define Budgets	CONTROL_TBL	Set Up HRMS, Product Related, Compensation, Base Compensation, Define Budgets, Define Budgets	Set up a budget plan that may span multiple budget periods.
Default Budget Parameters	SAL_PLAN_CONTROL	Set Up HRMS, Product Related, Compensation, Base Compensation, Default Budget Parameters, Default Budget Parameters	Define default budget and salary increase plan control dates, currency defaults, the salary increase method, eligibility dates, and the salary increase effective date.
Assign Group Budget Parameters	SAL_PLAN_CNTRL_GRP	Set Up HRMS, Product Related, Compensation, Base Compensation, Assign Group Budget Parameters	Establish default control values for salary increase budgets and plans that you set up for a particular group ID. The system populates this page with the default values you defined on the Default Budget Parameters page. You can change the default values for the group.

Defining Budget Types

Access the Budget Types page (Set Up HRMS, Product Related, Compensation, Base Compensation, Budget Types, Budget Types).

Effective Date

Enter an effective date for the budget type.

Status

Select Active or Inactive. Only budget types with a status of Active can be used.

Action

Select a value from the Action table.

Reason Code

Select a value from the Action Reason table.

Defining Budget Default Values

Access the Default Budget Parameters page (Set Up HRMS, Product Related, Compensation, Base Compensation, Default Budget Parameters, Default Budget Parameters).

Use the default values you set up here when you define salary increase plans for worker groups.

Default Values

Budget Period Start Date and Budget Period End Date	Enter the beginning date and ending date of the budget plan's effective period. The system uses the start and end dates that you enter here to verify that the increases you plan take effect between the two dates.
Salary Planning Start Date	Enter the salary planning start date. The system basis its calculations for new increases on the salary planning start date.
Currency Code	Select the currency code that you want the system to enter as the default currency code when you create salary increase plans. The system enters the base currency value in the Primary Permission List Preferences table defined for your user ID as the default value.
Level of Proration	Displays budget and salary plan calculations in the frequency that you select here. The available values are from the Frequency table.
Default Rate Type	Select the rate type that you want the system to enter as the default for your salary increase plans. Valid values are the exchange rate types that you previously established in the Rate Type table (RT_TYPE_TBL). The system uses this rate type for all currency conversions.

Salary Increase Method

Select one of the two options as the default method of implementing salary increases under your salary increase plans. You can change the method when you define salary increase plans for specific groups.

All Employees at the Same Time

Select if you want all salary increases under your salary plans to be implemented for all workers at the same time. If you select this option, the New Hire Eligibility Date field becomes available for data entry. The effective date of the workers' salary increases will be the effective date that you define for the increase on the Budget Requested page.

Employee Anniversary Date

Select if you want salary increases under your salary plans to be implemented on the worker's anniversary date. The anniversary date can be the worker's hire or rehire date. If you select this option, the New Hire Eligibility Date field becomes unavailable for data entry.

If you select this option, you must:

Enter a budget period that spans an entire year (for example, 04/01/2000 to 03/31/2001), and the effective date of the budget must be the budget period start date.
Select Annual as the Level of Proration.
Define only one increase in the budget. The effective date of the budget increase must be the same as the budget period start date. The worker's anniversary date will be the effective date of the increase in the worker's job data row.

You cannot define multiple increases by effective date and effective sequence if administration is by worker anniversary date.
Run the Create/Refresh Anniversary Dates process before loading the increases to Job Data.

The process should be run before creating the budget. The system calculates the budget based on the list of workers created by this process.

Eligibility Dates

New Hire Eligibility Date

If you selected All Employees at the Same Time as the salary increase method, this field becomes available for data entry.

Enter the cutoff point for workers to be included in the plan. Any workers hired after this date will not appear in the budget or plan. This date must be prior to the salary planning start date.

(MEX) Mexico

In Mexico, you can define salary increase calculations in two ways:

By Budget (standard budget raise method)

The standard method allows you to take the budgeted percentage and insert it into the worker's salary plan.
By Matrix (salary increase matrix method)

The salary increase matrix method allows you to take the percentage from the salary increase matrix.

Once you select the By Matrix method on the Default Budget Parameters page and the Assign Group Budget Parameters page, you need to calculate the salary increase for the worker.

Establishing Group Default Control Values for Base Compensation Budgets and Plans

Access the Assign Group Budget Parameters page (Set Up HRMS, Product Related, Compensation, Base Compensation, Assign Group Budget Parameters).

Note. Even if you do not change any of the default values, you must open this page and save the data before you can create salary increase budgets or plans.

Group Default Values

Budget Default ID	Use this field to select the values you want the system to enter on this page as the default control values for this group. Set up the default values for Budget Default IDs on the Default Budget Parameters page.
Start Date and End Date	Displays the start and end dates of the budget period that you entered for this Budget Default ID on the Default Budget Parameters page.

Status	Select Active. The default value for all configurable matrices is Inactive. You must change the status to Active to use the matrix.
Effective Date	Enter a date that is equal to or less than the budget period start date to be linked to the matrix.
Matrix Type	Select SALMATRIX.

Salary Basis	Displays the salary basis.
Federal Step	The step that is associated with the Federal pay plan.
Biweekly Rate	Displays the total biweekly rate value of all the rate codes of the salary step in the currency of the salary step.
Weeks to Next Step Increment	The number of weeks before the worker is moved into the next step based on the worker's entry date into the current step.
Days to Next Step Increment	The number of days before the worker is moved into the next step based on the worker's entry date into the current step.
WGI Adjustment	Define the leave without pay (LWOP) threshold hours. This is the number of consecutive LWOP hours before the within grade increase (WGI) due date is affected. The WGI/Tenure Update process compares threshold hours to the worker's unprocessed nonpay hours to determine if the worker's WGI due date was affected. See Processing WGI, Tenure, and Probation Nonpay Hours.

Effective Date	Enter an effective date for the budget type.
Status	Select Active or Inactive. Only budget types with a status of Active can be used.
Action	Select a value from the Action table.
Reason Code	Select a value from the Action Reason table.