PeopleSoft Enterprise Pension Administration 9.1 PeopleBook

Establishing Plan Administration Information

This chapter provides an overview of plan administration and discusses how to set up plan administration data.

Understanding Plan Administration

Most day-to-day activities involve working with employees and other plan participants as they accrue and then receive pension benefits. However, there are also some general administrative tasks relating to the plan itself, rather than to plan participants. These include:

Setting up basic identifying information, such as the plan's administrator, the plan's employer identification number (EIN), and the plan address.
Establishing funding providers for the plan.

When you set up retiree payments, you identify the funding source using the values you establish. The system includes funding provider information in the instructions you send to the third-party trustee who provides the pension checks.
Identifying the company (or companies) used to house the plan's payees in the PeopleSoft system.

Payee records in the PeopleSoft Enterprise HRMS system use the same data structure as employee records. This means that you identify companies, jobs, locations, and other employment-related information in the payee record. Much of this data is generic to all payees; for example, you can establish a single job to use for all retirees.
Setting up activity lists, which are checklists for the administrative processes that require you to perform standard sets of tasks—for example, terminations, retirements, and deaths.

Setting Up Plan Administration Data

To administer plans, use the Identify Plan Admin Info (PLANADM) and the Define Activity Lists (ACTIVITY) components. This section provides overviews of retiree jobs and retiree companies, and activity lists, lists the pages used to administer plans, and discusses how to:

Set up plan administration information.
Enter funding provider and company information.
Create activity lists.

Understanding Retiree Jobs and Retiree Companies

Pension Administration tracks pension payees through retiree "jobs" that are separate from and concurrent with employees' active employment jobs. These retiree jobs must be associated with specific retiree companies.

It is important to use the appropriate company for each plan so that you can link the payee's tax elections, which are entered by company in PeopleSoft Enterprise Payroll pages, with the payments from that plan.

You establish one retiree company for each plan you sponsor. When a pension payee receives benefits from multiple plans, you create multiple retiree jobs for the person and associate each job with a different company. This enables pension payees to have different tax elections for each plan that provides a benefit.

Understanding Activity Lists

Events in the lives of employees and payees are frequently triggers for various administrative tasks. You need to perform specific tasks when an employee retires, when a retiree dies, when you start payments to a beneficiary, and for many other occasions.

You can create activity lists to help you monitor these events. You can create lists for different types of event processing, such as terminations, retirements, and deaths. You can also set up lists for different types of plan participants: retirees, beneficiaries, and qualified domestic relations order (QDRO) alternate payees.

For example, you might set up a retirement activity list that includes the tasks (activities) that you must perform when a person retires. When a specific employee retires, you create a checklist for that employee by copying the standard retirement checklist.

Pages Used to Administer Plans

Page Name	Definition Name	Navigation	Usage
Plan Administration	PA_PLAN_ADMIN	Pension, Pension Information, Identify Plan Admin Info, Plan Administration	Supply basic administrative information.
Funding Provider and Company	PA_PLAN_ADMIN_FUND	Pension, Pension Information, Identify Plan Admin Info, Funding Provider and Company	Enter funding provider and company information to identify the retiree company associated with a plan and the valid funding providers for the plan.
Define Activity Lists	PA_RT_ACTIVITY	Pension, Pension Information, Define Activity Lists, Define Activity Lists	Create activity lists for different types of events in the lives of plan participants.

Setting Up Plan Administration Information

Access the Plan Administration page (Pension, Pension Information, Identify Plan Admin Info, Plan Administration).

Entering Funding Provider and Company Information

Access the Funding Provider and Company page (Pension, Pension Information, Identify Plan Admin Info, Funding Provider and Company).

SetID and Vendor ID

Enter IDs for the funding provider. Only providers included on this page are valid providers when you schedule payments for a pension payee.

Domiciling Company

Enter the retiree company associated with the plan. This is the company—from the Company table—to which you assign payees who receive benefits from this plan. Only companies included here are valid when you create a retiree job.

Creating Activity Lists

Access the Define Activity Lists page (Pension, Pension Information, Define Activity Lists, Define Activity Lists).

Activity Code

Enter the code of the activity to add to the list.

SetID and Vendor ID	Enter IDs for the funding provider. Only providers included on this page are valid providers when you schedule payments for a pension payee.
Domiciling Company	Enter the retiree company associated with the plan. This is the company—from the Company table—to which you assign payees who receive benefits from this plan. Only companies included here are valid when you create a retiree job.