This implementation guide discusses the tasks that you must complete before, during, and after you convert the company base currency to another currency.
This chapter contains the following topics:
You should complete the tasks in this guide twice. First, complete them in the test or conference room pilot (CRP) environment and correct any data issues in both the test and production environments. Later, when you are satisfied with the results of the base currency conversion in the test environment, complete all the tasks again in the production environment and go live (return to your normal business operations).
The contents of this guide are divided into three primary tasks:
Preconversion tasks
Conversion tasks
Postconversion tasks
Within each primary task are specific tasks that must be reviewed and completed by one or both of these types of employees:
Application employees
Employees who are responsible for overseeing the day-to-day activities for the applications.
Technical employees
Employees who are responsible for updates to the computer systems.
This table includes the preconversion tasks that you must complete before you convert the base currency and identifies which personnel should review and complete the task:
| Preconversion Task | Application | Technical |
|---|---|---|
| Planning a base currency conversion strategy | x | x |
| Setting up a conversion test environment | Not Applicable | x |
| Reviewing sizing impacts and system resources | Not Applicable | x |
| Creating indexes before running the conversion | Not Applicable | x |
| Completing system-level prerequisites | x | x |
| Completing preconversion tasks | x | Not Applicable |
| Reviewing and correcting preconversion integrity reports | x | Not Applicable |
| Purging outdated data tables | x | Not Applicable |
| Rerunning preconversion integrity reports | x | Not Applicable |
This table includes the conversion tasks that you must complete to convert the base currency and identifies which personnel should review and complete the task:
| Conversion Topic or Task | Application | Technical |
|---|---|---|
| Reviewing environments and base currency conversion plans | x | x |
| Updating programs in the conversion scheduler | Not Applicable | x |
| Updating the Audit Record Table | Not applicable | x |
| Setting up a base currency conversion plan | x | Not Applicable |
| Running the conversion workbench | x | x |
| Verifying the status of the base currency conversion | x | x |
| Reviewing the base currency conversion reports | x | Not Applicable |
| Reviewing the conversion audit records | x | Not Applicable |
| Rerunning a conversion program | x | x |
| Deleting the conversion log for a plan | Not Applicable | x |
| Preparing to run ordered and additional conversion jobs | x | Not Applicable |
| Running ordered conversion programs | x | Not Applicable |
| Running additional conversion programs | x | Not Applicable |
This table includes the postconversion tasks that you must complete after you convert the base currency and identifies which personnel should review and complete the task:
| Postconversion Task | Application | Technical |
|---|---|---|
| Reviewing and correcting postconversion integrity reports | x | Not Applicable |
| Reposting the Account Ledger | x | Not Applicable |
| Completing postconversion tasks | x | Not Applicable |
| Converting the production environment | Not Applicable | x |