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Contents
List of Figures
Title and Copyright Information
Preface
Audience
JD Edwards EnterpriseOne Products
JD Edwards EnterpriseOne Application Fundamentals
Documentation Accessibility
Related Documents
Conventions and Screen Images
Part I Getting Started with JD Edwards EnterpriseOne PGCA
1
Introduction to JD Edwards EnterpriseOne Project and Government Contract Accounting
1.1
JD Edwards EnterpriseOne Project and Government Contract Accounting Overview
1.1.1
PGCA for Commercial Contracts
1.1.2
PGCA for U.S. Federal Government Contracts
1.2
JD Edwards EnterpriseOne Project and Government Contract Accounting Business Processes
1.3
JD Edwards EnterpriseOne Project and Government Contract Accounting Integration
1.3.1
JD Edwards EnterpriseOne Address Book
1.3.2
JD Edwards EnterpriseOne Contract and Service Billing
1.3.3
JD Edwards EnterpriseOne Procurement
1.3.4
JD Edwards EnterpriseOne Subcontract Management
1.3.5
JD Edwards EnterpriseOne General Accounting
1.3.6
JD Edwards EnterpriseOne Accounts Payable
1.3.7
JD Edwards EnterpriseOne Accounts Receivable
1.3.8
JD Edwards EnterpriseOne Expense Management
1.3.9
JD Edwards EnterpriseOne Job Cost
1.3.10
JD Edwards EnterpriseOne Payroll and Time and Labor
1.4
JD Edwards EnterpriseOne Project and Government Contract Accounting Implementation
1.4.1
Global Implementation Steps for JD Edwards EnterpriseOne Project and Government Contract Accounting
1.4.2
JD Edwards EnterpriseOne PGCA Implementation Steps
Part II Setting Up JD Edwards EnterpriseOne PGCA
2
Setting Up User-Defined Codes for JD Edwards EnterpriseOne PGCA
2.1
UDCs for PGCA
2.1.1
Hard-Coded UDC Tables
3
Setting Up Service Billing Constants for JD Edwards EnterpriseOne PGCA
3.1
Understanding Service Billing Constants for JD Edwards EnterpriseOne PGCA
3.2
Setting Up Service Billing Constants for JD Edwards EnterpriseOne PGCA
3.2.1
Fields for JD Edwards EnterpriseOne PGCA
3.3
Setting Up Business Unit Types for PGCA Jobs
3.3.1
Understanding Business Unit Types for PGCA Jobs
3.3.2
Form Used to Define Business Unit Types for PGCA Jobs
3.3.3
Defining Business Unit Types for PGCA Jobs
4
Understanding Data Relationships Setup for JD Edwards EnterpriseOne PGCA
4.1
Data Relationships and the Create/Edit Project and Government Contracts Program
4.2
Additional Data Relationships Columns for JD Edwards EnterpriseOne PGCA
4.2.1
Columns in the F0006 and F5201 Tables That Support Data Relationships
4.2.1.1
F0006 Table
4.2.1.2
F5201 Table
4.3
Updating Select Columns for JD Edwards EnterpriseOne PGCA in the F5201 Table
Part III JD Edwards EnterpriseOne Contract Billing for PGCA
5
Understanding Data Relationships and the Create/Edit Project and Government Contracts Program
5.1
Data Relationships and the Create/Edit Project and Government Contracts Program
5.1.1
Example 1
5.1.1.1
Setup: Column Relationships
5.1.1.2
Setup: Value Relationships
5.1.1.3
End Result: P52G01M Program
5.1.2
Example 2
5.1.2.1
Setup: Column Relationships
5.1.2.2
Setup: Value Relationships
5.1.2.3
End Result: P52G01M Program
5.1.3
Example 3
5.1.3.1
Setup: Value Relationships
5.1.3.2
End Result: P52G01M Program
6
Setting Up PGCA Contracts
6.1
Understanding PGCA Contracts
6.2
Entering PGCA Contract Master Records
6.2.1
Understanding the Structure of PGCA Contracts
6.2.2
Understanding Contract Master Information for PGCA Contracts
6.2.2.1
General
6.2.2.2
Billing/Revenue
6.2.2.3
Terms
6.2.2.4
Contract Amounts
6.2.2.5
Risk Amounts
6.2.2.6
Addresses and Category Codes
6.2.3
Alternate Tax Rate/Area Assignment Functionality in Government Contracts (Release 9.1 Update)
6.2.4
Forms Used to Enter Contracts
6.2.5
Adding a Contract-Level Contract
6.2.5.1
General Contract Information
6.2.5.2
Billing and Revenue Information
6.2.5.3
Contract Terms
6.2.5.4
Contract Amounts
6.2.5.5
Risk Amounts
6.2.5.6
Addresses
6.2.5.7
Category Codes
6.2.6
Adding an Invoice-Level Contract
6.2.6.1
General
6.2.6.2
Billing/Revenue
6.2.6.3
Terms
6.2.7
Adding a Funding-Level Contract
6.2.7.1
Billing/Revenue
6.2.7.2
Terms
6.2.7.3
Contract Amounts
6.2.7.4
Risk Amounts
6.3
Modifying PGCA Contract Master Records
6.3.1
Understanding Modifying PGCA Contracts
6.3.2
Forms Used to Modify PGCA Contracts
6.3.3
Modifying a PGCA Contract
6.3.4
Viewing a Modification for a PGCA Contract
7
Setting Up Jobs for PGCA Contracts
7.1
Setting Up Job Master Records for PGCA Contracts
7.1.1
Understanding Job Master Records for PGCA Contracts
7.1.2
Prerequisite
7.1.3
Setting Up a Job Master Record for a PGCA Contract
7.1.3.1
Fields for PGCA Contracts
8
Setting Up Contract-Specific Labor Categories
8.1
Understanding Contract-Specific Labor Categories
8.2
Understanding Setup for Contract-Specific Labor Categories
8.3
Understanding Cross-References for Labor Categories
8.4
Entering Contract-Specific Labor Categories
8.4.1
Prerequisites
8.4.2
Forms Used to Set Up Contract-Specific Labor Categories
8.4.3
Setting Up a Contract-Specific Labor Category
8.4.4
Setting Up a Labor Category Cross-Reference
9
Setting Up ACRNs
9.1
Understanding ACRNs
9.1.1
Voucher Accounting Classification Information Program (R52G509)
9.2
Setting Up ACRNs for a PGCA Contract
9.2.1
Forms Used to Set Up ACRNs for a PGCA Contract
9.2.2
Example: Processing ACRNs
9.2.2.1
Contract Setup
9.2.2.2
ACRN Setup: Cost and Fee Amounts
9.2.2.3
ACRN Setup: Award Fee Amounts
9.2.2.4
ACRN Depletion: First Invoice
9.2.2.5
ACRN Depletion: Second Invoice
9.2.3
Setting Up ACRNs
9.2.4
Revising the Base Method for an ACRN
9.2.5
Reviewing ACRN History Details
10
Setting Up Billing Lines for PGCA Contracts
10.1
Understanding Billing Lines for PGCA Contracts
10.2
Understanding Fee and Award Fee Billing Lines for PGCA Contracts
10.2.1
Percent of Cost Method
10.2.1.1
Considerations for Fee Calculation for Revenue Recognition
10.2.1.2
Example 1
10.2.1.3
Example 2
10.2.1.4
Example 3
10.2.2
Labor Category Method
10.2.2.1
Considerations for Fee Calculation for Revenue Recognition
10.2.2.2
Example 1
10.2.2.3
Example 2
10.2.2.4
Example 3
10.2.3
Rate Per Hour Method
10.2.3.1
Considerations for Fee Calculation for Revenue Recognition
10.2.3.2
Example 1
10.2.3.3
Example 2
10.2.3.4
Example 3
10.2.4
Flat Amount Method
10.2.4.1
Considerations for Fee Calculation for Revenue Recognition
10.2.4.2
Example 1
10.2.4.3
Example 2
10.2.4.4
Example 3
10.2.5
LOE at Funding Level Method
10.2.5.1
Considerations for Fee Calculation for Revenue Recognition
10.2.5.2
Example 1
10.2.5.3
Example 2
10.2.5.4
Example 3
10.2.6
LOE at Labor Category Method
10.2.6.1
Considerations for Fee Calculation for Revenue Recognition
10.2.6.2
Example 1
10.2.6.3
Example 2
10.2.6.4
Example 3
10.2.7
Percent of Limit Method
10.2.7.1
Considerations for Fee Calculation for Revenue Recognition
10.2.7.2
Example 1
10.2.7.3
Example 2
10.2.7.4
Example 3
10.3
Setting Up Fee Billing Lines for PGCA Contracts
10.3.1
Forms Used to Set Up Fee Billing Lines for PGCA Contracts
10.3.2
Setting Up a Fee Billing Line for PGCA Contracts
10.3.3
Creating Cross-References for a Fee Billing Line
11
Setting Up and Calculating Retainage for PGCA Contracts
11.1
Understanding Retainage Setup for PGCA Contracts
11.2
Setting Up Retainage Rules for PGCA Contracts
11.2.1
Understanding Retainage Rules
11.2.2
Forms Used to Set Up Retainage Rules for PGCA Contracts
11.2.3
Setting Up a Retainage Rule for a PGCA Contract
11.2.4
Example: Setting Up and Calculating Retainage for a PGCA Contract
11.2.4.1
Setup: Retainage Rule
11.2.4.2
Setup: Contract
11.2.4.3
Retainage Amounts: First Invoice
11.2.4.4
Retainage Amounts: Second Invoice
11.2.4.5
Retainage Amounts: Third Invoice
11.2.4.6
Retainage Amounts: Fourth Invoice
12
Understanding Limit Processing
12.1
Limit Processing
12.1.1
Risk Amounts for Revenue Recognition
12.2
Example: Limit Processing for Invoicing
12.2.1
Contract Setup
12.2.2
Cumulative Amounts Billed Through January of 2008
12.2.3
Invoice Amounts for February of 2008
12.2.4
Additional Funded Amounts Received
13
Understanding Revenue Recognition for PGCA Contracts
13.1
Revenue Recognition for PGCA Contracts
13.1.1
Revenue Workfile Generation Program
13.1.2
Journal Generation Program
13.1.3
Create G/L Entries Program
14
Understanding Invoice Processing for PGCA Contracts
14.1
Processing Invoices for PGCA Contracts
14.1.1
Invoice Generation
14.1.2
Retention Release for PGCA Contracts
14.1.3
Reviewing and Revising Invoice Batches
14.1.4
Journal Edit Register
14.1.5
Create A/R Entries
14.1.6
Print Invoices
14.1.7
Work with Invoice History
15
Releasing Retainage for PGCA Contracts
15.1
Understanding Retainage Release for PGCA Contracts
15.2
Releasing Retainage for a JD Edwards EnterpriseOne PGCA Contract
15.2.1
Forms Used to Release Retainage for a JD Edwards EnterpriseOne PGCA Contract
15.2.2
Releasing or Adjusting Retainage at the Invoice or Funding Level
15.2.3
Releasing or Adjusting Retainage for a Billing Line for a JD Edwards EnterpriseOne PGCA Contract
15.2.4
Example: Releasing Retainage for a JD Edwards EnterpriseOne PGCA Contract
15.2.4.1
Retainage Release
16
Setting Up Invoice Print Styles for PGCA Contracts
16.1
Understanding Setup for Invoice Print Styles for PGCA Contracts
16.1.1
Account Range Groups
16.1.2
Burden/Component Rules
16.1.3
Text Line Codes
16.1.4
Invoice Style Assignments
16.1.5
Invoice Styles
16.1.6
Additional Setup for Invoice Processing for PGCA Contracts
16.2
Setting Up an Invoice Printing Style for a PGCA Contract
16.2.1
Forms Used to Set Up an Invoice Printing Style
16.2.2
Adding an Account Range Group
16.2.3
Adding an Invoice Burden/Component Rule
16.2.4
Adding a Text Line
16.2.5
Adding an Invoice Printing Style
16.2.6
Assigning an Invoice Style
16.3
Example: Invoice Style
16.3.1
Example: STYLE001
16.3.1.1
Sequence Number 1: Labor Section
16.3.1.2
Sequence Number 2: Material Section
16.3.1.3
Sequence Number 3: Travel Section
16.3.1.4
Sequence Number 4: Postage and Freight
16.3.1.5
Sequence Number 5: Cost Subtotal Section
16.3.1.6
Sequence Number 6: Fees Section
16.3.1.7
Sequence Number 7: Retainage Section
16.3.1.8
Sequence Number 8: Other Section
16.3.1.9
Sequence Number 9: Contact Information
17
Printing Invoices for JD Edwards EnterpriseOne PGCA Contracts
17.1
Understanding Printing Invoices for JD Edwards EnterpriseOne PGCA Contracts
17.2
Printing an Invoice for a JD Edwards EnterpriseOne PGCA Contract
17.2.1
Prerequisite
17.2.2
Setting Processing Options for Invoice Print Selection (R48504)
17.2.3
Setting Processing Options for Print U.S. Government 1035 Inv (R52G507)
17.2.3.1
Print
17.2.4
Setting Processing Options for Print U.S. Government 1034 Inv (R52G508)
17.2.4.1
Print
17.2.5
Printing Invoices for JD Edwards EnterpriseOne PGCA Contracts
18
Understanding BI Publisher for JD Edwards EnterpriseOne PGCA
18.1
BI Publisher for JD Edwards EnterpriseOne PGCA
Part IV JD Edwards EnterpriseOne Subcontract Management for PGCA
19
Understanding Subcontract Management Order Entry for PGCA Contracts
19.1
Supplier Classification Codes for Subcontract Management
19.2
Additional Properties and Category Codes for Subcontract Management
19.3
Subcontract Order Clauses for Subcontract Management
20
Understanding Subcontractor Retention for Subcontract Management
20.1
Subcontractor Retention for Subcontract Management
21
Understanding A/P Matching for Subcontract Management
21.1
Understanding A/P Matching for Subcontract Management
22
Understanding Freight Vouchering for Subcontract Management
22.1
Freight Vouchering for Subcontract Management
23
Understanding Expense at Voucher Match for Subcontract Management
23.1
Expense at Voucher Match for Subcontract Management
24
Entering Contract-Specific Labor Categories for Subcontract Management
24.1
Understanding Contract-Specific Labor Categories for Subcontract Management
24.1.1
Subcontract Order Entry
24.1.2
Voucher Match
24.1.3
Purchase Order Receipts
24.2
Prerequisites
24.3
Entering Contract-Specific Labor Categories for Subcontract Management
24.3.1
Entering Contract-Specific Labor Categories for Subcontract Management
24.3.1.1
Records 1 - 2
25
Printing Contract-Related Fields for PGCA Contracts on Subcontract Orders
25.1
Understanding Printing Contract-Related Fields for PGCA Contracts on Subcontract Orders
25.2
Prerequisites
25.3
Printing Contract-Related Fields for PGCA Contracts on Subcontract Orders
25.3.1
Processing Options for PGCA
Part V JD Edwards EnterpriseOne Financials for PGCA
26
Understanding JD Edwards EnterpriseOne General Accounting for PGCA
26.1
Burdening, Reburdening, and Actual Rate Calculation
26.2
Preventing Expenses from Being Charged to Accounts and Business Units
26.2.1
Prerequisite
26.2.2
Preventing Expenses from Being Charged to an Account or a Business Unit
26.2.2.1
Flag for Project and Government Contract Accounting
26.3
Additional JD Edwards EnterpriseOne General Accounting Functionality That Supports PGCA
27
Understanding JD Edwards EnterpriseOne Expense Management Functionality That Supports PGCA
27.1
JD Edwards EnterpriseOne Expense Management Functionality That Supports PGCA
Part VI JD Edwards EnterpriseOne Human Capital Management for PGCA
28
Processing Timecards Using Contract-Specific Labor Categories
28.1
Understanding Contract-Specific Labor Categories for Time Entry
28.1.1
Self-Service Time Entry
28.1.2
Back Office Time Entry
28.1.3
Prerequisites
28.2
Understanding Batch Timecard Processing for Contract-Specific Labor Categories
28.3
Understanding Payroll Pro Forma Journal Entries with Contract-Specific Labor Categories
28.4
Adding the Contract Labor Category Field to Self-Service Time Entry
28.4.1
Understanding the Contract Labor Category Field for Self-Service Time Entry
28.4.2
Prerequisite
28.4.3
Adding the Contract Labor Category Field to Self-Service Time Entry Programs
28.4.3.1
Field for Contract-Specific Labor Categories / Fields 41-63 Tab
28.5
Entering Timecards Using Contract-Specific Labor Categories
28.5.1
Prerequisite
28.5.2
Entering a Timecard Using Contract-Specific Labor Categories
28.5.2.1
Fields for Contract-Specific Labor Categories
28.5.3
Correcting Contract Labor Category Codes on Timecards
28.5.3.1
Field for Contract-Specific Labor Categories
29
Additional JD Edwards EnterpriseOne Human Capital Management Functionality That Supports PGCA
29.1
Understanding Additional Functionality That Supports PGCA
Index
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