This appendix contains the following topics:
Section A.1, "JD Edwards EnterpriseOne Subcontract Management Reports"
Section A.2, "JD Edwards EnterpriseOne Subcontract Management Reports: A to Z"
Section A.3, "JD Edwards EnterpriseOne Subcontract Management Selected Reports"
The JD Edwards EnterpriseOne Subcontract Management system offers you a variety of reports to help you review and manage the contract information. You can print reports to review the financial details of the contracts. Financial reports can display this information:
Job, subcontractor, and contract status.
Price.
Contract financial history.
Committed costs and committed transactions.
You can print commitment reports to review the commitment details of the contracts. A commitment report can display:
Committed cost information for a job.
Commitment details and analysis for a contract.
Commitment distribution among contracts for a job.
American Institute of Architects (AIA) payment documentation.
You can print reports to review the log information for the contracts. Log reports can display:
Log items related to a contract.
Submittal and transmittal status information.
Hierarchical log information.
This table lists the JD Edwards Subcontract Management reports, sorted alpha-numerically by report ID:
This section provides detailed information, including processing options, for individual reports. The reports are listed alpha-numerically by report ID.
You use the Logs Report (R43050) to print the logs and their associated hierarchies. In the processing options for R43050, you can specify the hierarchical level at which you want to report, as well as any associated text for that hierarchy. You can specify to print single or multiple log levels and their associated texts.
Processing options enable you to specify the default processing for programs and reports.
Specify whether to print contract level logs. Values are:
Blank: Do not print.
1: Print contract level logs without attachments.
2: Print contract level logs with header and detail attachments.
Specify the printing of company level logs. Values are:
Blank: Do not print.
1: Print company level logs without attachments.
2: Print company level logs with header and detail attachments.
Specify the printing of subcontractor level logs. Values are:
Blank: Do not print.
1: Print subcontractor level logs without attachments.
2: Print subcontractor level logs with header and detail attachments.
Specify the printing of project level logs. Values are:
Blank: Do not print.
1: Print project level logs without attachments.
2: Print project level logs with header and detail attachments.
Specify the printing of job level logs. Values are:
Blank: Do not print.
1: Print job level logs without attachments.
2: Print job level logs with header and detail attachments.
Use this report to review information about order revisions. The report lists this information:
The number of revisions to each detail line.
The latest detail line revisions.
A history of all detail line revisions.
Processing options enable you to specify the default processing for programs and reports.
Specify a revision number. Values are:
Blank: All
*: Last revision
Specify the number of lines to print for this report. Values are:
Blank: Print only those lines that changed at the specific number.
1: Print all lines that make up a revision.
Specify whether to print history records for each purchase order line printed. Values are:
Blank: Do not print history records for each purchase order line printed.
1: Print all history records for each purchase order line printed.
You can review detail information about logs and commitment distribution for any contract on the Subcontract Detail report. You can also review all of the multicurrency information that is associated with a contract if you have multicurrency turned on. You can print information about all jobs, a specific job, or an individual contract.
The Subcontract Detail report uses information from the F4301, F4311, F4305 or F4303, and F52034 tables.
Processing options enable you to specify the default processing for programs and reports.
Specify whether the system prints the log information associated with subcontracts. Values are:
Blank: Do not print log information.
1: Print only subcontract level logs.
2: Print logs at all hierarchical levels.
Specify whether the system prints the text. Values are:
Blank: Do not print text.
1: Print text.
Specify whether the system prints tax information. Values are:
Blank: Print tax information.
1: Suppress tax information.
You can review detailed contract status information based on the subcontractor and the job on the Status Report by Supplier report (R44425).
You also can review the commitment distribution information for the contracts based on the job. This report uses information from the F4311 table. This information includes:
Order identifying information.
Budget amounts for selected accounts.
Change order information.
Amount billed.
Retainage information.
Amount released but not paid.
Amount due on the selected as of date.
You can print this report at any time to review the current status of selected contracts.
Processing options enable you to specify the default processing for programs and reports.
Specify a date that identifies the financial period to which the transaction is to post.
The company constants table for general accounting specifies the date range for each financial period. You can have up to 14 periods. Generally, period 14 is for audit adjustments. If you leave this processing option blank, the system uses the Financial Reporting Date of Company 00000.
Specify the list of selection values associated with a data selection item in the Dream Writer. Values are:
Blank: Do not print the associated job budget for contract cost codes.
1: Print the associated job budget for contract cost codes.
Specify whether to print a Budget total line. Values are:
Blank: Do not suppress printing.
1: Suppress printing.
Specify whether to print subledger and subledger type. Values are:
Blank: Do not print.
1: Print
Specify a value from UDC 09/LT that specifies the type of ledger, such as AA (Actual Amounts), BA (Budget Amount), or AU (Actual Units).
You can set up multiple, concurrent accounting ledgers within the general ledger to establish an audit trail for all transactions.
Specify whether to print AP Detail information. Values are:
Blank: Print Summary.
1: Print AP Detail information.
You can run the Application for Payment report either from the Subcontract Reports menu (G43D111) or during the A/P check run. This report is similar to the American Institute of Architects (AIA) Document G702, titled Application and Certificate for Payment. The report lists base contract and change order commitment amounts in addition to previous amounts that were billed and retained. The subcontractors can use this report as a turnaround document. You send an updated report to a subcontractor as an individual item or with a pay request. The contractor then completes it, has it notarized, and returns it to you.
You normally send an update of the Application for Payment report with each of the payments. The subcontractor then uses it for the next application. The subcontractor sends back the completed form as the invoice for payment. Completing this document does not necessarily mean that all work on the contract is complete. In most cases, it indicates only that the work that was scheduled between the last payment and the next scheduled payment is complete.
The system uses information from the F4311 table and the general ledger transactions.
Additionally, you can print and send the Waiver of Lien form when you send a subcontractor the AIA Application for Payment. The Waiver of Lien states that the subcontractor has been paid and that there are no outstanding liens associated with the work on the contract. The subcontractor signs the waiver, enters the date, and returns it to you. You can print the Waiver of Lien when you run the accounts payable check run.
Processing options enable you to specify the default processing for programs and reports.
Specify whether the system includes units with progress billing. Values are:
Blank: Include amounts only.
1: Include units with progress billing.
Enter the As Of Date on which to base the report. Leave blank (default) to use the Financial Reporting Date of company "00000". If no Financial Reporting Date has been set up for Co. "00000" then the system uses today's date.
A date that identifies the financial period to which the transaction will be posted. You define financial periods for a date pattern code that you assign to the company record. The system compares the date that you enter on the transaction to the fiscal date pattern assigned to the company to retrieve the appropriate fiscal period number, as well as to perform date validations.
Specify whether the system breaks on order suffix. Values are:
Blank: Do not break on order suffix.
1: Break on order suffix.
Specify wither the system prints the certificate of the subcontractor. Values are:
Blank: Do not print the certificate of the subcontractor.
1: Print the certificate of the subcontractor.