|Oracle Payables Implementation Guide|
Part Number E12795-04
During your implementation, you set values for profile options in Oracle Financials to specify how Payables controls access to and processes data. In addition to the Payables profile options, Payables uses profile options from other Oracle Financials applications to control features, such as Budgetary Control and Sequential Numbering, which affect more than one application.
In addition to profile options, Payables provides you with Financials and Payables options that you use to enable the invoice, payment, currency, and accounting controls in Payables.
Generally, your System Administrator sets and updates profile values. However, you can use the Personal Profile Options window to view or set your profile options at the user level. You can consult your Oracle E-Business Suite System Administrator's Guide for a list of profile options common to all Oracle Applications.
This table shows whether users can view or update profile options, and at which levels the system administrator can update profile options: the user, responsibility, application, or site levels.
The key for this table for user and system administrator access is as follows:
Update - The profile option value can be updated
View Only - The profile option value can be viewed but cannot be changed
No Access - The profile option value cannot be viewed or changed
A Required profile option requires a value. An Optional profile option provides a default value that you can change.
|Profile Option||Value||Default||User Access||SysAdm: User||SysAdm: Resp||SysAdm: App||SysAdm: Site|
|AP: Notification Recipient E-mail||Optional||No default||Update||Update||Update||Update||Update|
|AP: Use Invoice Batch Controls||Optional||No default||No Access||Update||Update||Update||Update|
|AP: Show Finally Closed POs||Optional||No (for new installations); Yes (for upgrades)||No Access||Update||Update||Update||Update|
|AuditTrail: Activate||Optional||No default||No Access||No Access||No Access||Update||Update|
|Budgetary Control Group||Optional||No default||View Only||Update||Update||Update||Update|
|Default Country||Optional||No default||Update||Update||Update||Update||Update|
|Enable Transaction Codes||Optional||No default||No Access||No Access||Update||Update||Update|
|Folders: Allow Customization||Optional||No default||View Only||Update||View Only||View Only||View Only|
|GL: Create Interfund Entries||Optional||No default||No Access||No Access||Update||Update||Update|
|Journals: Display Inverse Rate||Optional||No default||Update||Update||Update||Update||Update|
|MO: Default Operating Unit||Optional||No default||View Only||View Only||Update||View Only||Update|
|MO: Operating Unit||Optional||No default||View Only||View Only||Update||View Only||Update|
|MO: Security Profile||Optional||No default||View Only||View Only||Update||View Only||Update|
|PA:Allow Override of PA Distributions in AP/PO||Optional||Yes||No Access||Update||Update||Update||Update|
|Sequential Numbering||Optional||No default||View Only||No Access||Update||Update||Update|
|Chargeable Subcontracting Enbabled||Required||Enabled||NA||NA||NA||NA||Update|
|JMF: Enable Chargeable Subcontracting||Required||Enabled||NA||NA||NA||NA||Update|
Personal Profile Values Window, Oracle Applications User's Guide
Overview of Setting User Profiles, Oracle Applications System Administrator's Guide
Profile Options in Oracle Application Object Library, Oracle Applications System Administrator's Guide
Common User Profile Options, Oracle Applications User's Guide
Specify the full e-mail address of the person who will receive notifications from the Concurrent Request Notification program when all the requests in the request set are submitted. See: Concurrent Request Notification Program, Oracle Payables User Guide.
Enable this option to enable use of the Invoice Batches window, which you can use to specify batch defaults that help speed and control invoice entry in the Invoice Workbench.
Enabling this option also allows you to specify an invoice batch name to a group of invoice records when you submit Payables Open Interface Import.
When this option is enabled, you cannot enter invoices directly in the Invoices window.
Yes: When you are matching, you can view the purchase order numbers of finally closed purchase orders in fields and lists of values in the following windows: Invoice Workbench, Match to Purchase Orders windows, Match to Receipts windows, and the Recurring Invoices window.
No: Finally closed purchase orders are not displayed during matching and are invalid entries in the windows listed above.
Note that regardless of the setting of this profile option, further actions cannot be performed against finally closed purchase orders, and if you attempt to match to a finally closed purchase order shipment then you will receive an error message.
This profile option applies only to showing purchase order numbers of purchase orders that are finally closed at the purchase order header level. For example, if a purchase order has some open shipments and some finally closed shipments, then the purchase order number is displayed and valid during matching.
This profile option does not apply to Quick Invoices or Open Interface Invoices windows. If an invoice record references a finally closed purchase order then Payables Open Interface Import rejects it during import.
This profile option does not apply to reports or queries on existing transactions.
For more information on finally closed purchase orders, see: Matching and Final Closing Purchase Orders, Oracle Purchasing User's Guide.
If you have installed Oracle Internet Expenses and your organization uses it to enter expense reports, you can use Internet Expenses profile options to control expense report entry by your organization's employees. If your organization does not use Internet Expenses to enter expense reports, ignore these profile options.
For detailed information about Internet Expenses profile options, see Specifying Values for Internet Expenses Profile Options (Oracle Internet Expenses Implementation and Administration Guide).
This profile option controls whether a user can update the account that the Account Generator generates for project-related distributions.
For additional information, see: Profile Options, Oracle Projects Implementation Guide.
This profile option enables you to specify the source for the expenditure item date. Oracle Projects uses this profile option when you run the process PRC: Interface Supplier Costs to determine the expenditure item date for Oracle Purchasing receipts, invoice payments, and discounts. In addition, Oracle Payables uses this profile option during the invoice match process, and when you enter unmatched invoices, to determine the default expenditure item date for supplier invoice distribution lines. The possible values for this profile option are:
Source Document Exp Item Date
Transaction GL Date
Transaction System Date
For additional information, see: Profile Options, Oracle Projects Implementation Guide.
Because some Oracle Applications products have overlapping functions, the following General Ledger profile option also affects the operation of Payables, even if you have not installed General Ledger. See: Setting General Ledger Profile Options, Oracle General Ledger Reference Guide.
Currency: Allow Direct EMU/Non-EMU User Rates. This profile option determines what information you provide in the Invoices window when you enter a User exchange rate between an NCU and non-EMU currency.
The exchange rate between an NCU (National Currency Unit) and a non-EMU currency contains two parts:
a fixed component: the rate between the NCU and the euro
a variable component: the rate between the euro and the non-EMU currency.
Choose whether you will enter the direct rate (fixed plus variable rate) or just the variable rate:
Yes. You enter the direct exchange rate between an NCU and a non-EMU currency. The system calculates and enters the exchange rate between the euro and the non-EMU currency. Note that if this option is enabled you cannot use the Payables option Calculate User Exchange Rate to calculate effective exchange rates.
No. You enter the exchange rate between the euro and Non-EMU currency. The system uses the fixed rate between the euro and NCU to calculate the direct rate between the NCU and Non-EMU currency. For more details, see: Entering Invoice Exchange Rates for EMU Currencies, Oracle Payables User Guide.
You set up Application Object Library profile options when you install Oracle Financials, and these profile options affect all applications. See also: Common User Profile Options, Oracle Applications User's Guide.
The following Application Object Library profile options have a particularly significant impact on the operation of Payables. For detailed information on all profile options, see: Profile Options in Oracle Application Object Library, Oracle Applications System Administrator's Guide.
Printer. Payables uses this printer as the default unless in the Concurrent Programs window you have assigned a printer to the payment program you are using. See also: Overview of Printers and Printing, Oracle Applications System Administrator's Guide.
If you use the Multiple Organization Support feature, you can assign operating units to responsibilities by using the following profile option. For more information, see: Oracle E-Business Suite Multiple Organizations Implementation Guide.
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