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Oracle Payables Implementation Guide
Release 12.1
Part Number E12795-04
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Profile Options

Profile Options in Payables

During your implementation, you set values for profile options in Oracle Financials to specify how Payables controls access to and processes data. In addition to the Payables profile options, Payables uses profile options from other Oracle Financials applications to control features, such as Budgetary Control and Sequential Numbering, which affect more than one application.

In addition to profile options, Payables provides you with Financials and Payables options that you use to enable the invoice, payment, currency, and accounting controls in Payables.

Generally, your System Administrator sets and updates profile values. However, you can use the Personal Profile Options window to view or set your profile options at the user level. You can consult your Oracle E-Business Suite System Administrator's Guide for a list of profile options common to all Oracle Applications.

Profile Options Summary

This table shows whether users can view or update profile options, and at which levels the system administrator can update profile options: the user, responsibility, application, or site levels.

The key for this table for user and system administrator access is as follows:

A Required profile option requires a value. An Optional profile option provides a default value that you can change.

Profile Option Value Default User Access SysAdm: User SysAdm: Resp SysAdm: App SysAdm: Site
AP: Notification Recipient E-mail Optional No default Update Update Update Update Update
AP: Use Invoice Batch Controls Optional No default No Access Update Update Update Update
AP: Show Finally Closed POs Optional No (for new installations); Yes (for upgrades) No Access Update Update Update Update
AuditTrail: Activate Optional No default No Access No Access No Access Update Update
Budgetary Control Group Optional No default View Only Update Update Update Update
Default Country Optional No default Update Update Update Update Update
Enable Transaction Codes Optional No default No Access No Access Update Update Update
Folders: Allow Customization Optional No default View Only Update View Only View Only View Only
GL: Create Interfund Entries Optional No default No Access No Access Update Update Update
Journals: Display Inverse Rate Optional No default Update Update Update Update Update
MO: Default Operating Unit Optional No default View Only View Only Update View Only Update
MO: Operating Unit Optional No default View Only View Only Update View Only Update
MO: Security Profile Optional No default View Only View Only Update View Only Update
PA:Allow Override of PA Distributions in AP/PO Optional Yes No Access Update Update Update Update
Printer Optional No default Update Update Update Update Update
Sequential Numbering Optional No default View Only No Access Update Update Update
Chargeable Subcontracting Enbabled Required Enabled NA NA NA NA Update
JMF: Enable Chargeable Subcontracting Required Enabled NA NA NA NA Update

Related Topics

Financials Options

Payables Options

Personal Profile Values Window, Oracle Applications User's Guide

Overview of Setting User Profiles, Oracle Applications System Administrator's Guide

Profile Options in Oracle Application Object Library, Oracle Applications System Administrator's Guide

Common User Profile Options, Oracle Applications User's Guide

Profile Options in Payables

AP: Notification Recipient E-mail

Specify the full e-mail address of the person who will receive notifications from the Concurrent Request Notification program when all the requests in the request set are submitted. See: Concurrent Request Notification Program, Oracle Payables User Guide.

AP: Use Invoice Batch Controls

Enable this option to enable use of the Invoice Batches window, which you can use to specify batch defaults that help speed and control invoice entry in the Invoice Workbench.

Enabling this option also allows you to specify an invoice batch name to a group of invoice records when you submit Payables Open Interface Import.

When this option is enabled, you cannot enter invoices directly in the Invoices window.

AP: Show Finally Closed POs

Note that regardless of the setting of this profile option, further actions cannot be performed against finally closed purchase orders, and if you attempt to match to a finally closed purchase order shipment then you will receive an error message.

This profile option applies only to showing purchase order numbers of purchase orders that are finally closed at the purchase order header level. For example, if a purchase order has some open shipments and some finally closed shipments, then the purchase order number is displayed and valid during matching.

This profile option does not apply to Quick Invoices or Open Interface Invoices windows. If an invoice record references a finally closed purchase order then Payables Open Interface Import rejects it during import.

This profile option does not apply to reports or queries on existing transactions.

For more information on finally closed purchase orders, see: Matching and Final Closing Purchase Orders, Oracle Purchasing User's Guide.

Profile Options for Internet Expenses

If you have installed Oracle Internet Expenses and your organization uses it to enter expense reports, you can use Internet Expenses profile options to control expense report entry by your organization's employees. If your organization does not use Internet Expenses to enter expense reports, ignore these profile options.

For detailed information about Internet Expenses profile options, see Specifying Values for Internet Expenses Profile Options (Oracle Internet Expenses Implementation and Administration Guide).

Profile Options in Projects

PA: Allow Override of PA Distributions in AP/PO

This profile option controls whether a user can update the account that the Account Generator generates for project-related distributions.

For additional information, see: Profile Options, Oracle Projects Implementation Guide.

PA: Default Expenditure Item Date for Supplier Cost

This profile option enables you to specify the source for the expenditure item date. Oracle Projects uses this profile option when you run the process PRC: Interface Supplier Costs to determine the expenditure item date for Oracle Purchasing receipts, invoice payments, and discounts. In addition, Oracle Payables uses this profile option during the invoice match process, and when you enter unmatched invoices, to determine the default expenditure item date for supplier invoice distribution lines. The possible values for this profile option are:

For additional information, see: Profile Options, Oracle Projects Implementation Guide.

Profile Options in General Ledger

Because some Oracle Applications products have overlapping functions, the following General Ledger profile option also affects the operation of Payables, even if you have not installed General Ledger. See: Setting General Ledger Profile Options, Oracle General Ledger Reference Guide.

Profile Options in Application Object Library

You set up Application Object Library profile options when you install Oracle Financials, and these profile options affect all applications. See also: Common User Profile Options, Oracle Applications User's Guide.

The following Application Object Library profile options have a particularly significant impact on the operation of Payables. For detailed information on all profile options, see: Profile Options in Oracle Application Object Library, Oracle Applications System Administrator's Guide.

Profile Options for Multiple Organization Support

If you use the Multiple Organization Support feature, you can assign operating units to responsibilities by using the following profile option. For more information, see: Oracle E-Business Suite Multiple Organizations Implementation Guide.