To illustrate or clarify your application data, you can attach supplemental files (such as images, word processing documents, spreadsheets, or video) to a record in Oracle Payables. For example, you can attach to an invoice a photograph of items you ordered. This feature is enabled in the Payables windows listed in the table below.
The toolbar Attachments icon, which looks like a paper clip, indicates whether the Attachments feature is enabled in a window. When the icon is dimmed, the Attachments feature is not available. When the Attachments feature is enabled in a window, the icon becomes a solid paper clip. The icon then becomes a paper clip holding a paper when the current record has at least one attachment. In windows where the feature is enabled, you can choose the Attachments icon to open the Attachments window to either add an attachment to the current record or view an existing attachment for the record.
When you add attachments in the Attachments window, you specify a document category for the document. This document category determines in which Oracle Applications windows the document is visible. For example, Purchasing users can attach to a purchase order a document that uses the To Payables category. Then, when you match to that purchase order in Payables you can view the attachment in the matching windows.
The following table shows which document categories are used by which Payables windows. If the document category is used in a window, the table shows Yes. Note that the attachment is made to the record only. For example, a supplier attachment of the type Misc is not visible in the Invoices window, although both windows support this document category, because you are viewing an invoice record, not the supplier record to which the attachment was made.
| Payables window | Invoice Internal | Misc | To Buyer | To Payables | To Receiver | To Supplier | From Supplier |
|---|---|---|---|---|---|---|---|
| Suppliers | N/A | Yes | Yes | N/A | Yes | Yes | N/A |
| Supplier Sites | N/A | Yes | Yes | N/A | Yes | Yes | N/A |
| Invoice | Yes | Yes | N/A | Yes | N/A | Yes | Yes |
| Invoice Overview | N/A | Yes | N/A | N/A | N/A | N/A | Yes |
| Match to Purchase Orders | N/A | N/A | N/A | Yes | N/A | N/A | N/A |
| Match to Receipts | N/A | N/A | N/A | Yes | N/A | N/A | N/A |
| Payment Overview | N/A | Yes | N/A | N/A | N/A | N/A | N/A |
| Payments | N/A | Yes | N/A | N/A | N/A | N/A | N/A |
For detailed information on the Attachments feature and using the Attachments window, see: About Attachments, Oracle Applications User Guide.