Oracle iSupplier Portal enables a buying company to communicate key procure-to-pay information with suppliers. As a supplier using Oracle iSupplier Portal, you can view and acknowledge purchase orders, submit change requests, create advance shipment notices, view receipts, view inventory levels, view invoices and payments, create work confirmation for complex work projects, and acknowledge purchase order change requests. As a buyer using Oracle iSupplier Portal, you can view order, shipment, receipt, invoice, and payment information.
This section is an introduction to Oracle iSupplier Portal, and includes the following topics:
Oracle iSupplier Portal is a collaborative application that enables buying companies and their suppliers to communicate with each other. It enables suppliers to have real-time access to information (such as purchase orders and delivery schedules) and respond to the buying company with order acknowledgments, change requests, shipment notices, and planning details. It also allows buying organizations to search for order, shipment, receipt, invoice, and payment information across all suppliers and all business units, as well as respond to supplier change requests.
Note: Oracle iSupplier Portal supports both transaction documents and view-only documents. Using transaction documents, you can submit acknowledgments or change requests on a Purchase Order, or initiate transactions such as advance shipment notices, advanced shipment billing notices, and invoices. Using view-only documents, you may view forecast schedules and payments.
This guide is organized to help you learn, use, and understand Oracle iSupplier Portal.
Introduction to Oracle iSupplier Portal
Explains how you get started using Oracle iSupplier Portal. This chapter includes details of where you start using the system depending on your current relationship with the buying company.
Registration
Explains how to register your company with the buying company and how to get Oracle iSupplier Portal user accounts for your employees. If you already have access to Oracle iSupplier Portal, then you do not need to read this chapter.
Navigating and Searching
Explains how to navigate through the system. The chapter also includes searching tips and techniques.
Explains how to view and respond to order-related documents such as purchase orders, work orders, and supplier agreements.
Shipping Information
Explains how to access shipping information and create advance shipment notices (ASNs or ASBNs). The chapter also includes information on viewing receiving and quality transactions.
Planning and Inventory Information
Explains how to access planning and inventory information, as well as how to maintain item and capacity information.
Invoice and Payment Information
Explains how to access invoice and payment information. The chapter also includes information on how to submit invoices if the buying company has Oracle Payables installed.
Explains how to maintain information about your company using the Supplier Profile Management feature. You must have the proper authorizations to access the profile management pages.
Explains the buying company view of iSupplier Portal.
Before you can access Oracle iSupplier Portal:
Your company must be registered as a supplier to the buying company that has licensed Oracle iSupplier Portal.
You must be registered as an Oracle iSupplier Portal user.
Note: If you are already a supplier to the buying company and you can log into Oracle iSupplier Portal, then you and your company have already completed both of the registration tasks. You can skip chapter 2. If you do not have access to Oracle iSupplier Portal, see chapter 2 for registration instructions.
After you are registered, you can access Oracle iSupplier Portal. The tasks you perform on Oracle iSupplier Portal are determined by your current supply chain business relationship with the buying company. The tables below list the tasks you will likely perform; where you start depends on what you want to accomplish:
If the buying company has ordered goods or services from you, you can
| Tasks | Where Documented |
|---|---|
| View existing orders from your buying company, including any attachments. | See Order Information |
| Acknowledge and submit change requests to purchase orders. | See Order Information |
| Submit your electronic signature while acknowledging a purchase order. | See Order Information |
| View and print Portable Document Format (PDF) versions of purchasing documents, including blanket agreements, clauses and other contract terms. | See Order Information |
| View your current purchase agreements (if any) with the buying company. | See Order Information |
| View an audit trail of any revisions for a purchase order. | See Order Information |
| Manage deliverables assigned to you (available only if the buying company has implemented Oracle Procurement Contracts). | See Order Information |
| Create work confirmations to notify the buying company of expected payment related to a completed unit of work for a complex work project. | See Order Information |
| View timecard information (available only if the buying company has implemented Oracle Services Procurement and Oracle Time and Labor). | See Order Information |
| Let your buying company know that goods are ready for shipment by uploading a routing request. | See Shipping Information |
| View buying company's response to your routing request. | See Shipping Information |
| Alert the buying company of any upcoming deliveries by sending advance shipment notices (ASN) or advance shipment billing notices (ASBN). | See Shipping Information |
| Upload advance shipment notices (ASN) or advance shipment billing notices (ASBN) to the system using spreadsheet functionality. | See Shipping Information |
| View and enter item quality results and check for correspondence from the buying company (available only if the buying company uses Oracle Quality). | See Shipping Information |
| View receipts, returns, and delivery performance. | See Shipping Information |
If you have already made a shipment to the buying company, you can:
| Tasks | Where Documented |
|---|---|
| View invoices and received payments. | See Invoice and Payment Information |
| Submit invoices by selecting a purchase order and direct-billing the buying company (available only if the buying company uses Oracle Payables). | See Invoice and Payment Information |
If you require a third-party shipment before you can complete the buying company's order, you can:
| Task | Where Documented |
|---|---|
| View work orders to check the status of third-party (outside processing) orders or shipment plans. | See Order Information and Shipping Information |
If you want to view and update your inventory information, you can:
| Tasks | Where Documented |
|---|---|
| View item inventory levels. | See Planning and Inventory Information |
| Maintain item attributes, such as delivery capacity and lead times. | See Planning and Inventory Information |
| Enter capacity information and view on-hand delivery items. | See Planning and Inventory Information |
| Define inventory lead times and order modifiers. | See Planning and Inventory Information |
| View vendor managed inventory items (if items are set up as a vendor managed items) and generate supply requests to manage reorder points and replenishments | See Planning and Inventory Information |
| View consigned inventory stock and view transactions associated with that stock. | See Planning and Inventory Information |
If you want to view forecast demand so you can evaluate your supply plans, you can:
| Task | Where Documented |
|---|---|
| View forecast schedules. | See Planning and Inventory Information |
| View a summary of forecast schedules. | See Planning and Inventory Information |
If you want to update your company's profile information, you can:
| Task | Where Documented |
|---|---|
| Enter address book information, contact directory information, business classifications, and products and services you provide. You can also enter and maintain bank account and address information, as well as payment and invoicing methods. You can enter and maintain information on user accounts. |
See Supplier Profile Management |
If you want to negotiate to supply goods to the buying company, you can:
| Task | Where Documented |
|---|---|
| View buyer requests for quotes (RFQs). | See RFQs |
If you are a buyer, you can:
| Task | Where Documented |
|---|---|
| View order, shipment, receipt, invoice, and payment information. | See Buyer information |
| Search for order, shipment, receipt, invoice, and payment information across all suppliers and all business units. | See Buyer information |
| Respond to supplier change requests. | See Buyer information |