Standing Charges Setup

Overview

Standing Charges is an extension to standard Receivables that lets you enter standing charge agreements and use them as a source to create and accurately control periodic invoices. You can then run the Receivables AutoInvoice program to import standing charge invoices and invoice lines.

Prerequisites

Before setting up Standing Charges, you must:

• Enable the Standing Charges feature.

• Set up the following in Receivables:

  • AutoAccounting (optional)

    Note: Standing charges do not work with the Standard Lines table name.

  • Payment terms

  • Payment method (optional)

  • Transaction types

    Note: Standing charges use invoice class transaction types.

  • Salesperson

  • Tax codes, if tax is required

    Note: Tax codes defined for standing charges must allow ad hoc changes.

  • Customers

    Note: Each customer must have an active bill-to site.

  • AutoInvoice grouping rule

Related Topics

Enabling Oracle Public Sector Financials (International) Features Procedure

Standing Charges Setup Steps

The following table lists setup steps for Standing Charges.

Step Number	Step Description	Required or Optional
1	Enter Extended System Options	Required
2	Populate Standing Charge Data	Required
3	Generate Invoice Transaction Flexfield	Required
4	Generate Line Transaction Flexfield	Required
5	Define Transaction Sources	Required
6	Create Periodic Periods	Required

Entering Extended System Options

This information is needed by AutoInvoice to identify and import the standing charge invoice headers and lines and is also displayed in the descriptive flexfields of the transactions created.

You can set up Standing Charges feature for each operating unit and also set up the context and header, which you cannot change once assigned.

Entering Extended System Options

To populate the descriptive flexfields for AutoInvoice:

1. Navigate to the Extended System Options window.

2. Select the operating unit.

3. Ensure that Standing Charges Enabled is selected.

   See: Enabling Oracle Public Sector Financials (International) Features Procedure to enable the Standing Charges feature.

4. Enter the context, header, and sequence, and then the line number and price break number.

   The Charge Line Details region is populated with the data entered in the Standing Charges region.

Running the Receivables Global: Populate Data Process

The Receivables Global: Populate Data process creates the context field values for the invoice transaction descriptive flexfield and the line transaction descriptive flexfield using the information in the Extended System Options window.

Use the Standard Request Submission process to populate standing charge data. In the Name field, select Receivables Global: Populate Data and choose Standing Charges as the source type.

Related Topics

Using Standard Request Submission, Oracle Applications User Guide

Generating Invoice Transaction Flexfield

Use the Descriptive Flexfields Segments window in Receivables to generate an invoice transaction flexfield and compile the invoice transaction flexfield that is used in AutoInvoice.

Related Topics

Descriptive Flexfield Segments, Oracle Applications Systems Administrator's Guide

Generating Line Transaction Flexfield

Use the Descriptive Flexfields Segments window in Receivables to generate a line transaction flexfield and compile the line transaction flexfield that is used in AutoInvoice.

Related Topics

Descriptive Flexfield Segments, Oracle Applications Systems Administrator's Guide

Defining Transaction Sources

To use Standing Charges, define at least one imported invoice source for batches.

To define invoice batch sources:

1. In Receivables, navigate to the Transaction Sources window and enter the batch source name.

2. Enter the Batch Source Name and choose the type Imported.

3. On the Batch Source tab, ensure that automatic batch numbering and automatic transaction numbering are enabled and enter a standard transaction type.

   Note: Standing charges only uses invoice class transaction types.

4. In the AutoInvoice Options tab, set all invalid lines to Reject, and enter a grouping rule.

5. In the Customer Information tab, set the values for the fields as follows:

   Field	Value
   Sold to Customer	ID
   Bill to Customer	ID
   Bill to Address	ID
   Bill to Contact	ID
   Ship to Customer	ID, None
   Ship to Address	ID, None
   Ship to Contact	ID, None
   Payment Method Rule	ID
   Customer Bank Account	ID

6. In the Accounting Information tab, set the values for the fields as follows:

   Field	Value
   Invoicing Rule	ID, None
   Accounting Rule	ID, None
   Accounting Flexfield	ID
   Payment terms	ID
   Revenue Account Allocation	Percent

7. In the Other Information tab, set all options to ID or None.

8. In the Sales Credit Validation tab, set the values for the fields as follows:

   Field	Value
   Salesperson	ID
   Sales Credit Type	ID
   Sales Credit	Percent

Related Topics

Setting Up Transaction Sources in Receivables, Oracle Receivables User Guide

Create Periodic Periods

Use periodic periods to create different types of periods for billing periods or charge periods on entering standing charge agreements. If periods with different components are used as billing periods and charge periods on a given standing charge agreement, they must be set up as related periods on the Period Relation window.

To set up billing and charging periods:

1. Navigate to the Periodic Invoices Period Maintenance window.

2. Select the required component.

3. Enter a name and description for the period.

4. Select the unit of measure.

5. Enter the multiplication factor required.

6. To define quarter days, click Schedules.

   Note: The factor must be set to zero to access the Schedules window.

   

7. In the Schedules window, enter the quarter dates.

   Note: All date fields must be entered and be in the same year.

8. Close the Schedules window and click Period Relations.

   Note: Set up period relations if periods using different components are used together.

   

9. Enter the billing period name and charge period name.