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Oracle Project Costing User Guide
Release 12.1
Part Number E13438-04
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Oracle Project Costing User Guide


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Overview of Project Costing

Overview of Costing
      Costing in Oracle Projects
      Costing Processes
Calculating Costs
      Calculating Labor Cost
      Calculating Cost for Usages and Miscellaneous Transactions
      Calculating Burden Cost and Total Burdened Cost
      Determining Supplier Costs
      Determining Expense Report Costs
Distributing Labor Costs
      Selecting Expenditure Items
      Processing Straight Time
      Creating Overtime
      Processing Overtime
      Generating Labor Output Reports
      Calculating and Reporting Utilization


Overview of Expenditures
      Expenditure Classifications
      Expenditure Amounts
      Expenditure Entry Methods
      Expenditure Item Validation
      Expenditure Rejection Reasons
Processing Pre-Approved Expenditures
      Entering Pre-Approved Expenditure Batches
      Entering Expenditures
      Entering Currency Fields
      Uploading Expenditure Batches from Microsoft Excel
      Copying an Expenditure Batch
      Verifying Control Totals and Control Counts
      Submitting an Expenditure Batch
      Reviewing and Releasing Expenditure Batches
      Reversing an Expenditure Batch
      Correcting Expenditure Batches
Controlling Expenditures
      Using Transaction Control Extensions
      Inclusive and Exclusive Transaction Controls
      Determining if an Item is Chargeable
      Determining if an Item is Billable or Capitalizable
      Examples of Using Transaction Controls
      CASE 1: Limited employees charge limited expenses
      CASE 2: Different expenditures charged during different phases of a project
      CASE 3: Some tasks, but not all, are only chargeable for labor expenditures
Viewing Expenditures
      Viewing Expenditure Items
      Viewing Accounting Lines
      Expenditure Items Windows Reference
      Find Expenditure Items Window
      Expenditure Items Window
Adjusting Expenditures
      Audit Reporting for Expenditure Adjustments
      Types of Expenditure Item Adjustments
      Restrictions for Adjusting Converted Items
      Adjusting Expenditure Items
      Mass Adjustment of Expenditures
      Transferring Expenditure Items
      Splitting Expenditure Items
      Adjustments to Multi-Currency Transactions
      Adjustments to Burden Transactions
      Adjustments to Related Transactions
      Marking Items for Adjustments
      Processing Adjustments
      Results of Adjustment Processing
      Adjustments to Supplier Costs
      Restrictions to Supplier Cost Adjustments
      Adjusting Project-Related Documents in Oracle Purchasing and Oracle Payables
      Writing Off Receipt Accruals in Oracle Purchasing
      Adjusting Supplier Costs for Non-Construction-in-Process Assets
      Manually Adjusting Unmatched Reversing Expenditure Items
      Processing Adjustments
      Prioritizing Supplier Costs Adjustments
      Accounting for Supplier Cost Adjustments


Overview of Burdening
      Burden Calculation Process
Building Up Costs
      Example of Cost Buildup
Using Burden Structures
      Burden Structure Components
Using Burden Schedules
      Types of Burden Schedules
      Defining Burden Schedule Versions
      Assigning Burden Multipliers
Assigning Burden Schedules
      Defining Burden Schedules for Project Types
      Assigning Burden Schedules at the Project and Task Level
      Assigning Fixed Dates for Burden Schedules
      Changing Default Burden Schedules
      Overriding Burden Schedules
      Determining Which Burden Schedule to Use
Storing, Accounting, and Viewing Burden Costs
      Storing Burden Cost on the Same Expenditure Item
      Storing Burden Costs as a Separate Expenditure Item on the Same Project
      Storing Burden Cost as Summarized Expenditures on a Separate Project
      Choosing a Burden Storage Method
      Setting Up The Burden Cost Storage Method
      Accounting for Burden Costs
      Accounting for Burden Costs by Burden Cost Component
      Accounting for Total Burdened Cost
      Storing Burden Costs with No Accounting Impact
      Troubleshooting Burden Transactions
      Processing Transactions After a Burden Schedule Revision
      Reporting Burden Components in Custom Reports
      Revenue and Billing for Burden Transactions
Reporting Requirements for Project Burdening
      GL and Upper Management Reporting
      Burden Multiplier Algorithm
      Accounting Transactions for Burden Cost Reporting
      Burdening Options for General Ledger Accounting and Reporting
      Middle Management Reporting
      Project Management Reporting
      Setting Up Burden Cost Accounting to Fit Reporting Needs


Overview of Allocations
      Understanding the Difference Between Allocation and Burdening
Creating Allocations
      Defining Allocation Rules
      Allocating Costs
      Releasing Allocation Runs
      Viewing Allocation Runs
      Viewing Allocation Transactions
      Reversing Allocation Runs
Full and Incremental Allocations
      About Previous Amounts and Missing Amounts in Allocation Runs
      Creating AutoAllocations Sets
      Submitting an AutoAllocation Set
      Viewing the Status of AutoAllocation Sets

Asset Capitalization

Overview of Asset Capitalization
      About Capital Projects
      Capital Projects Processing Flow
      Creating Purchase Orders for Capital Projects
      Charging Supplier Invoice Lines to Projects
      Charging Expense Reports to Capital Projects
      Charging Labor, Usages, and Miscellaneous Transactions to Capital Projects
      Placing CIP Assets in Service
      Creating Fixed Assets from Capital Projects
      Sending Retirement Costs to Oracle Assets
      Accounting for Asset Costs in Oracle Projects and Oracle Assets
Defining and Processing Assets
      Creating Assets in Oracle Projects
      Creating a Capital Asset
      Creating a Retirement Adjustment Asset
      Capital Project Flow
      Specifying Which Capital Asset Transactions To Capitalize
      Defining Assets
      Copying Assets
      Asset Attributes
      Placing an Asset in Service
      Specifying a Retirement Date for Retirement Adjustment Assets
      Creating and Preparing Asset Lines for Oracle Assets
      Creating Capital Events
      Generating Summary Asset Lines
      Allocating Asset Costs
      Sending Asset Lines to Oracle Assets
Asset Summary and Detail Grouping Options
      Asset Grouping Levels
      Specifying Grouping Level Types
      Assigning Assets to Grouping Levels
Reviewing and Adjusting Asset Lines
      Assigning an Asset to Unassigned Asset Lines
      Changing the Asset Assigned to an Asset Line
      Splitting an Asset Line
      Adjusting Assets After Interface
      Adjusting Capital Project Costs
      Reversing Capitalization of Assets in Oracle Projects
      Reversing Capitalization of Assets in Oracle Projects
      Reversing Capitalization of an Asset or Event
      Recapitalization of Reverse Capitalized Assets
      Abandoning a Capital Asset in Oracle Projects
Capitalizing Interest
      Overview of Capitalized Interest
      Defining Capitalized Interest Rate Names and Rate Schedules
      Setting Up Capital Projects for Capitalized Interest
      Generating Capitalized Interest Expenditure Batches
      Reviewing Capitalized Interest Expenditure Batches

Cross Charge

Overview of Cross Charge
      Cross Charge Business Needs and Example
      Project Structure: Distinct Projects by Provider Organization
      Project Structure: Single Project
      Project Structure: Primary Project with Subcontracted Projects
      Cross Charge Types
      Cross Charge Processing Methods and Controls
      Cross Charge Processing Methods
      Cross Charge Controls
      Cross Charge Processing Controls
      Transfer Pricing
Processing Flow for Cross Charge
      Borrowed and Lent Processing Flow
      Intercompany Billing Processing Flow
      Creating Cross Charge Transactions
Processing Borrowed and Lent Accounting
      Determining Accounts for Borrowed and Lent Transactions
      Generating Accounting Transactions for Borrowed and Lent Accounting
Processing Intercompany Billing Accounting
      Determining Accounts for Intercompany Billing Accounting
      Generating Intercompany Invoices
      Approving and Releasing Intercompany Invoices
      Interfacing Intercompany Invoices to Receivables
      Interfacing Intercompany Invoices to Oracle Payables
      Interface Tax Lines from Oracle Payables to Oracle Projects
Adjusting Cross Charge Transactions
      Overview of Cross Charge Adjustments
      Processing Flow for Cross Charge Adjustments

Integration with Other Oracle Applications

Overview of Oracle Project Costing Integration
Integrating Expense Reports with Oracle Payables and Oracle Internet Expenses
      Overview of Expense Report Integration
      Setting Up in Payables and Oracle Projects
      Processing Expense Reports Created in Oracle Internet Expenses and Oracle Payables
      Adjusting Expense Reports
Integrating with Oracle Purchasing and Oracle Payables (Requisitions, Purchase Orders, and Supplier Invoices)
      Understanding the Supplier Cost Process Flow
      Processing Supplier Costs with Accrual Basis Accounting
      Processing Supplier Costs with Cash Basis Accounting
      Entering Project-Related Information in Oracle Purchasing and Oracle Payables
      Project-Related Information
      Oracle Purchasing: Entering Project-Related Information
      Oracle Payables: Entering Project-Related Information
      Validating Project Information
      Accounting Transactions Created by the Account Generator
      Managing Supplier Payments
      Managing Financing and Advances
      Managing Retainage
      Payment Control
      Interfacing Supplier Costs
      Interfacing Costs from Oracle Purchasing and Oracle Payables to Oracle Projects
      Reviewing Supplier Costs
      Commitment Reporting
      Adjusting Project-Related Supplier Costs
Integrating with Oracle Assets
      Implementing Oracle Assets
      Interfacing Assets to Oracle Assets
      Mass Additions
      Viewing Capital Project Assets in Oracle Assets
      Adjusting Assets
Integrating with Oracle Project Manufacturing
      Importing Project Manufacturing Costs
Integrating with Oracle Asset Tracking
      Importing Oracle Asset Tracking Cost
Integrating with Oracle Inventory
      Entering Project-Related Transactions in Oracle Inventory
      Collecting Inventory Costs
      Transferring Inventory Costs to Oracle Projects
      Importing Inventory Transactions
      Reviewing Imported Inventory Transactions
      Adjusting Inventory Transactions
Integrating with Oracle Time & Labor
      Collecting and Processing Project-Related Timecards
      Editing Timecards in Oracle Time & Labor