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Oracle U.S. Federal Financials Implementation Guide
Release 12.1
Part Number E13455-04
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Federal Options Setup

Overview

The Federal Setup Options are required for these features:

The following table shows the fields in the Define Federal Options window that are used to meet specific federal requirements.

Federal Requirements Met by Define Federal Options Window
Field Name Federal Requirements
Agency Location Code Receivables SF 1081Transactions
Federal Employer ID Number Bulk Data Payment Formats
Disbursement in Transit Check Box Confirmation
Disbursement in Transit Cash Confirm Cash Confirmation
Default ALC Check Box Receivables Interagency Transactions
Interagency Paygroup Payables Interagency Transactions
Enforce Tolerance Check Box Prepayments
Tolerance % Prepayments
Advance Limit Prepayments
Enforce Tolerance Check Box Payables Invoice Transactions
Shipment Tolerance % Payables Invoice Transactions
Agency Name Federal Reporting
Transaction Source Generating Receivables for Reimbursable Expenditures
Receivable Due Transaction Type Generating Receivables for Reimbursable Expenditures
Receivable Due Prefix Generating Receivables for Reimbursable Expenditures
Liquidate Advance Transaction Type Generating Receivables for Reimbursable Expenditures
Liquidate Advance Prefix Generating Receivables for Reimbursable Expenditures
CCR User Id CCR
CCR Password CCR

Prerequisites

Before setting up federal options, you must:

Related Topics

Define Lookups

Define Organizations

Define Bank Accounts

Define Transaction Sources

Define Transaction Types

Defining Federal Options Setup

To define federal options, navigate to the Define Federal Options window.

The following table describes selected fields on the Define Federal Options window, Reporting Agency tab.

Define Federal Options Window, Reporting Agency tab
Field Name Description
Name Operating units as defined in Purchasing
Agency Location Code Unique agency identifier for Treasury; required if default ALC is selected in the Interagency tab

Note: Values are derived from bank accounts created for the operating unit.

Federal Employer ID Number Federal employer identification number
Agency Name Legal entity to be used for reporting. If more than one legal entity is assigned to a ledger, use this option to enter agency name for the operating unit.
Organization Details Opens the Location Address window
Agency Details Opens the Agency Details window

The following table describes selected fields on the Define Federal Options window, Transit tab.

Define Federal Options Window Description, Disbursement in Transit Tab
Field Name Description
Disbursement in Transit If selected, disbursement in transit is used
Confirm Cash Account Cash account used by the Confirmation SLA accounting

The following table describes selected fields on the Define Federal Options window, Interagency tab.

Define Federal Options Window, Interagency Tab
Field Name Description
Default ALC Indicates that ALC defined in the Agency Location field is to be used as default for SF 1081
Interagency Paygroup Valid interagency paygroup

The following table describes selected fields on the Define Federal Options window, Prepayments tab.

Define Federal Options Window, Prepayments Tab
Field Name Description
Enforce Tolerance Indicates whether tolerance is enforced. If enabled, users cannot exceed the tolerance. If not enabled, users receive a warning message indicating that tolerance has been exceeded.
Tolerance % Required if the Enforce Tolerance check box is selected; tolerance percentage for the allowable variance between the prepayment amount matched to a purchase order shipment and the purchase order shipment
Advance Limit Maximum dollar amount for employee prepayment transactions

The following table describes selected fields on the Define Federal Options window, Payables tab.

Define Federal Options Window, Payables Tab
Field Name Description
Enforce Tolerance Indicates whether tolerance is enabled
Shipment Tolerance % Required if Enforce Tolerance is selected; tolerance percentage for the allowable variance between all invoice amounts matched to a purchase order shipment and the purchase order shipment.

The following table describes selected fields on the Define Federal Options window, Reimbursable tab.

Define Federal Options Window, Reimbursable Tab
Field Name Description
Transaction Source Receivables Transaction Source that will be used when creating a receivable for Reimbursable related expenditures
Receivable Due Transaction Type Receivables Transaction Type that will be used when creating a Receivable that is due from the customer for Reimbursable related expenditures
Receivable Due Prefix Prefix for the Transaction Number that will be used when creating a Receivable that is due from the customer for Reimbursable related expenditures
Liquidate Advance Transaction Type Receivables Transaction Type that will be used when creating a Receivable that is liquidating an advance for Reimbursable related expenditures
Liquidate Advance Prefix Prefix for the Transaction Number that will be used when creating a Receivable that is liquidating an advance for Reimbursable related expenditures

The following table describes selected fields on the Define Federal Options window, CCR tab.

Define Federal Options Window, Reimbursable Tab
Field Name Description
CCR User Id CCR XML Account User Id
CCR Password CCR XML Account Password. The user is prompted to enter this twice. The field is masked.