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Oracle U.S. Federal Financials Implementation Guide
Release 12.1
Part Number E13455-04
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Federal Account Symbols

Federal Account Symbols Overview

A federal account symbol is a group of numbers that identifies the agency responsible for the appropriation and fund classification without regard to the period of availability to incur new obligations. The federal account symbol is the summary level of the treasury symbol.

A treasury symbol is a group or combination of numbers to identify the agency responsible for the appropriation, period of availability, and fund classification. You can define treasury symbols in accordance with a prescribed system of account classification and identification as set forth by the Department of Treasury.

In the Define Federal Account Symbols window, you enter fields such as financing account and cohort segment that are listed in the Federal Agencies’ Centralized Trial-Balance System II (FACTS II). In addition, the Define Federal Account Symbols window contains fields that comprise an agency’s treasury symbol, which is built dynamically from fields entered in this window. When building the treasury symbol, fields that are optional, such as department transfer, treasury appropriation fund symbol (TAFS) sub-account, or TAFS split code, and fields that do not have a value entered are not recorded as part of the treasury symbol, as shown in the following table.

Treasury Symbol Examples
Dept Code Acct. Code Dept Transfer Time Frame Years Available Est. FY Expiration TAFS Sub-acct TAFS Split Code Treasury Symbol
69 2345 15 Single 1 1999 1999     69-15-99-2345
69 2345 15 Multi-year 3 1999 2001     69-15-9901-2345
69 2345 15 No-year   1999       69-15-X-2345
69 2345   Single 1 1999 1999     69-99-2345
69 2345   Multi-year 2 1999 2000 921   69-9900-2345-921
69 2345 10 Multi-year 5 1999 2003 921 023 69-9903-2345-921-022
69 2345   No-year   1999       69-X-2345

Defining Federal Account Symbols

Use the Define Federal Account Symbols window to define a federal account symbol and its associated treasury symbols and appropriations.

Prerequisites

Before defining federal account symbols, you must:

To define federal account symbols, navigate to the Define Federal Account Symbols window.

The following table describes selected fields on the Define Federal Account Symbols window.

Define Federal Account Symbols Window Description
Field Name Description
Treasury Department Code Department code assigned by the Department of Treasury
Treasury Account Code Account code assigned by the Department of Treasury
Federal Account Symbol Name User-defined description of federal account symbol
Financing Account Federal account symbols that represent a receipt account; includes direct, guaranteed, or non-financing
Cohort Segment Accounting Flexfield segment that lists cohort year; required if financing account is direct or guaranteed
Budget Account Code Code that links appropriate budget account to treasury symbol
Start Date Date indicating when federal account symbol established
End Date Date indicating an agency is terminated and all associated treasury symbols are cancelled
Dept Transfer Department of Treasury agency code receiving funds through an allocation transfer
Time Frame Appropriation time frame
Years Available Number of years appropriation is available; required if time frame is multi-year; disabled for all other time frames
Year Established Year appropriation established
Expiration Expiration date of appropriation; required if time frame is one-year or multi-year
Cancellation Cancellation date of appropriation; required if time frame is one-year or multi-year
Treasury Symbol Treasury symbol. For one-year appropriations, fiscal year is last two digits of established fiscal year. For multiple-year appropriations, fiscal year is last two digits of established fiscal year and last two digits of calculated expiration date. For no-year or revolving appropriations, value is X.

The following table describes selected fields on the Define Federal Account Symbols window, Sub-accounts Splits tab.

Define Federal Account Symbols Window Description, Sub-accounts Splits Tab
Field Name Description
Dept Transfer Department of Treasury agency code receiving funds through an allocation transfer
Sub-acct Account subdivision of treasury symbol; assigned by Department of Treasury
Split Code Treasury symbol subdivision name; assigned by Office of Management and Budget (OMB) or Department of Treasury
Split Name Name of subdivision of treasury symbol; assigned by OMB or Department of Treasury
Treasury Symbol Treasury symbol; compilation of department code, department transfer account code, fiscal year, main account code, TAFS sub-account, and TAFS split code. Optional fields that do not have a value entered are not included as part of treasury symbol.
Parameters Opens Define Appropriation Parameters window

Related Topics

Treasury Account Codes Setup

Defining Calendars, Oracle General Ledger User Guide

Adding Periods to Calendars, Oracle General Ledger User Guide