A federal account symbol is a group of numbers that identifies the agency responsible for the appropriation and fund classification without regard to the period of availability to incur new obligations. The federal account symbol is the summary level of the treasury symbol.
A treasury symbol is a group or combination of numbers to identify the agency responsible for the appropriation, period of availability, and fund classification. You can define treasury symbols in accordance with a prescribed system of account classification and identification as set forth by the Department of Treasury.
In the Define Federal Account Symbols window, you enter fields such as financing account and cohort segment that are listed in the Federal Agencies’ Centralized Trial-Balance System II (FACTS II). In addition, the Define Federal Account Symbols window contains fields that comprise an agency’s treasury symbol, which is built dynamically from fields entered in this window. When building the treasury symbol, fields that are optional, such as department transfer, treasury appropriation fund symbol (TAFS) sub-account, or TAFS split code, and fields that do not have a value entered are not recorded as part of the treasury symbol, as shown in the following table.
| Dept Code | Acct. Code | Dept Transfer | Time Frame | Years Available | Est. FY | Expiration | TAFS Sub-acct | TAFS Split Code | Treasury Symbol |
|---|---|---|---|---|---|---|---|---|---|
| 69 | 2345 | 15 | Single | 1 | 1999 | 1999 | 69-15-99-2345 | ||
| 69 | 2345 | 15 | Multi-year | 3 | 1999 | 2001 | 69-15-9901-2345 | ||
| 69 | 2345 | 15 | No-year | 1999 | 69-15-X-2345 | ||||
| 69 | 2345 | Single | 1 | 1999 | 1999 | 69-99-2345 | |||
| 69 | 2345 | Multi-year | 2 | 1999 | 2000 | 921 | 69-9900-2345-921 | ||
| 69 | 2345 | 10 | Multi-year | 5 | 1999 | 2003 | 921 | 023 | 69-9903-2345-921-022 |
| 69 | 2345 | No-year | 1999 | 69-X-2345 |
Use the Define Federal Account Symbols window to define a federal account symbol and its associated treasury symbols and appropriations.
Before defining federal account symbols, you must:
Define treasury account codes.
For agencies that report cohorts, define an accounting flexfield segment that captures the cohort years.
Define accounting periods.
To define federal account symbols, navigate to the Define Federal Account Symbols window.
The following table describes selected fields on the Define Federal Account Symbols window.
| Field Name | Description |
|---|---|
| Treasury Department Code | Department code assigned by the Department of Treasury |
| Treasury Account Code | Account code assigned by the Department of Treasury |
| Federal Account Symbol Name | User-defined description of federal account symbol |
| Financing Account | Federal account symbols that represent a receipt account; includes direct, guaranteed, or non-financing |
| Cohort Segment | Accounting Flexfield segment that lists cohort year; required if financing account is direct or guaranteed |
| Budget Account Code | Code that links appropriate budget account to treasury symbol |
| Start Date | Date indicating when federal account symbol established |
| End Date | Date indicating an agency is terminated and all associated treasury symbols are cancelled |
| Dept Transfer | Department of Treasury agency code receiving funds through an allocation transfer |
| Time Frame | Appropriation time frame |
| Years Available | Number of years appropriation is available; required if time frame is multi-year; disabled for all other time frames |
| Year Established | Year appropriation established |
| Expiration | Expiration date of appropriation; required if time frame is one-year or multi-year |
| Cancellation | Cancellation date of appropriation; required if time frame is one-year or multi-year |
| Treasury Symbol | Treasury symbol. For one-year appropriations, fiscal year is last two digits of established fiscal year. For multiple-year appropriations, fiscal year is last two digits of established fiscal year and last two digits of calculated expiration date. For no-year or revolving appropriations, value is X. |
The following table describes selected fields on the Define Federal Account Symbols window, Sub-accounts Splits tab.
| Field Name | Description |
|---|---|
| Dept Transfer | Department of Treasury agency code receiving funds through an allocation transfer |
| Sub-acct | Account subdivision of treasury symbol; assigned by Department of Treasury |
| Split Code | Treasury symbol subdivision name; assigned by Office of Management and Budget (OMB) or Department of Treasury |
| Split Name | Name of subdivision of treasury symbol; assigned by OMB or Department of Treasury |
| Treasury Symbol | Treasury symbol; compilation of department code, department transfer account code, fiscal year, main account code, TAFS sub-account, and TAFS split code. Optional fields that do not have a value entered are not included as part of treasury symbol. |
| Parameters | Opens Define Appropriation Parameters window |
Related Topics
Defining Calendars, Oracle General Ledger User Guide
Adding Periods to Calendars, Oracle General Ledger User Guide